RequirementSpecification Document (REV)_Gas.pdf

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Requirements / Specifications: Gas Chromatograph with Flame Ionization Detector and Pulsed Discharge Helium Ionization Detector [GC-FID/PDHID]

Use this document to detail specifications/requirements for an item and/or ancillary services.

TITLE: Gas Chromatograph with Flame Ionization Detector and Pulsed Discharge Helium Ionization Detector [GC-FID/PDHID] Requesting Lab/Division/Group: Material Measurement Laboratory (MML)

General Statement of Need

BACKGROUND:

The Gas Sensing Metrology Group (GSMG) of the Chemical Sciences Division is responsible for developing, critically evaluating, and applying techniques for the identification and measurement of gaseous species. The group applies these techniques with the certification of gas standards in support of industries responding to U.S. and state regulations and fairness in trade issues. The primary concern is to provide the infrastructure for high-quality, traceable gas measurements, allowing better decision-making by industry, regulators, government officials, research scientists, and the public. Measurement services are provided through the development of reference materials including NIST Traceable Reference Materials (NTRMs), Reference Materials (RMs), Standard Reference Materials (SRMs). The GSMG needs to purchase a gas chromatograph with a flame ionization detector and pulsed discharge helium ionization detector in order to support the development of SRMs, NTRMs as well as for standards used for international comparisons and other certified compress gases.

PURPOSE:

The instrumentation used for the measurement of these trace contaminants will determine the largest factor of uncertainty in the primary standard mixtures. This uncertainty will be compounded in the certification of the SRMs or NTRMs they are used to certify, demonstrating the necessity of high instrument precision and accuracy.

SCOPE:

The Contractor shall provide and install one (1) Gas Chromatograph with a Flame Ionization Detector and Pulsed Discharge Helium Ionization Detector (GC-FID/PDHID) that meets the following minimum technical requirements. The Contractor shall also provide training as described below.

Items and/or Ancillary Services

Item 1: Gas Chromatograph Quantity: 1 Specifications: a) System i. The Gas Chromatograph shall be configured for the analysis of gases delivered through a regulator from a gas cylinder. ii. The Gas Chromatograph shall have a Flame Ionization Detector (FID) and a Pulsed Discharge Helium Ionization Detector (PDHID) .iii.The Gas Chromatograph shall have 6-port gas sampling valve (GSV) with the ability to heat valve to 75 °C and support a gas sample loop of up to 10 mL volume within the heated zone. iv.The Gas Chromatograph shall have a 10 mL sample loop installed at delivery. v.The Gas Chromatograph shall have a pneumatically actuated heart cut valve to divert balance gas to vent. vi. The GC shall be equipped with helium mass spectrometer leak-tested valves as needed for PDHID.vii.The GC shall be equipped with helium purifiers needed for primary and secondary helium purification as needed for PDHID. viii.The Gas Chromatograph shall have an injector with the ability to support the use of packed columns .ix.The Gas Chromatograph shall have a flow control system capable of supporting the use of packed columns. x. The Gas Chromatograph shall have a flow control system capable of diverting the sample flow from the GSV to vent prior to injection [according to software-controlled timetable] to ensure that the sample volume is constant [e.g., 3-way solenoid valve].xi.The Gas Chromatograph will be equipped with a micro-electrically actuated, 12-position stream select valve that is managed through the respective instrument software and that allows unselected streams to be dead headed. xii.The Gas Chromatograph shall have a GC oven box with temperature program capability. xiii. The Gas Chromatograph shall have a GC oven liquid nitrogen cooling capability.

xiv.The Gas Chromatograph shall have a Remote start and stop capability through contact closure (relay). End of run signal out capability (digital out). xv. The Gas Chromatograph shall have an operations and maintenance manual. The manual can be in the form of a digital and/or hard copy.

Separately Priced Options and Services:

Item 2: [List minimum specifications.

Quantity: [Enter quantity here.] Specifications: [Enter quantity here.]

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Service Requirements / Item Specifications

Section Requirements/Specifications Planning Considerations ☒ N/A

☐ List any visits required to allow potential vendors to see site specific constraints.

[Explain requirement here] ☐ US citizen required on-site (foreign nationals require preregistration 30 days prior) ☐ Vendor rep on-site more than three days ☐ Other considerations: [List other considerations to ensure an accurate quote]

Shipping & Delivery ☐ N/A

[Enter shipping and delivery information by item here.] Shipping criteria:

☐ Partial delivery acceptable ☒ Direct delivery to building required [Explain need for requirement here] Building has: ☒ Loading dock ☐ Containerization preference: [Choose container] Other requirements: [List any other requirements here] Delivery date criteria:

☒ Delivery of goods, installation, and training shall be completed no later than:

within 90 days after award ☐ Deliver no earlier than: [Insert date here] ☒ Other: Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order;

and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:National Institute of Standards and TechnologyKimberly Harris100 Bureau Drive, Building 227Gaithersburg, MD 20899 POC Kimberly Harris, Building 227***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to

NIST***

Electronic Media ☐ N/A

[Enter electronic media requirements by item here.] ☒ Software ☒ Electronic manuals ☒ License Key ☒ Other: b)Software i.The Gas Chromatograph shall have software to control all GC functions, collect chromatographic data, perform data analysis and export selected data to an excel spreadsheet with a permanent software license (at delivery). ii. The Gas Chromatograph shall have software documentation that will document how a user computer program written in Visual Basic Version 6.0 can gain access to analytical data after a run has terminated, and for the user program to inform the GC control software of the identification of the next sample to be run in the sequence. This capability shall be available in the GC control software. iii.The Gas Chromatograph shall have software capable of controlling a 12-port gas sampling valve mounted atop the instrument allowing for controlled sample injection Kimberly.harris@nist.gov

Installation ☐ N/A

[Enter installation requirements by item here.] ☒ Vendor technician on site ☐ Rigging ☒ Uncrating / Unpackaging ☐ Removal of packaging material ☒ Equipment set up ☐ Start-up services ☐ Turn key installation ☒ Other The Contractor shall install the instrument at the National Institute of Standards and Technology, 100 Bureau Dr., Gaithersburg, MD 20899, Building 227, Attn: Mrs. Christina Cecelski. Installation shall include, at a minimum, uncrating/unpacking of all equipment, set-up and hook-up of all equipment, start-up, demonstration of specifications, and removal of all trash. Instrument shall operate to manufacturer’s specifications upon installation. Installation shall take place during normal business hours, between 8:30 am and 5:00 pm Eastern Time, Monday through Friday except Federal Holidays, and shall be coordinated with the NIST Technical Point of Contact (TPOC). Installation shall occur within 10 days after receipt of instrument.

Note: When installation is required, TPOC or COR shall be the coordination point.

Facility / Utility Considerations

[List site specific utility considerations by item here.] ☐ OFPM Work Order Number(s) [List any Work Order Number(s) here]

☒ N/A ☐ Power available Voltage: [Enter voltage here] (V) Max Current: [Enter max current draw here] (A) Phase: [Choose phase] Frequency: [Typically 60Hz] (Hz) NEMA Plug Type: [Enter plug type here] (i.e.: NEMA L5-20P) Environment: [Choose environment] Other power consideration: [List any other power considerations here] ☐ Utility connections: [List relevant available utilities, pressure(s), and flowrate(s)] ☐ Other considerations: [List other considerations to ensure an accurate quote]

Warranty ☐ N/A

[Choose warranty type here.] The Contractor shall provide, at a minimum, a one-year warranty for the equipment. The warranty shall cover all parts, labor and travel. The warranty shall commence upon successful completion of delivery, installation, training and demonstration of all required specifications.

What is included?

☐ Labor ☐ Parts ☐ Travel ☐ Cost and liability for returns ☐ Other: [Enter other requirements here] ☐ Warranty length: [Enter warranty length here] Period Length:[Ex. month, 6 month, year etc.]

Training ☐ N/A

[Training requirements (who, when, what, where) here. If on-site, is travel necessary?] ☒ On-site ☐ Off-site location: [Enter location(s) here] ☒ Number of trainees: two (2) Scope of training:

☒ Operations ☒ Maintenance ☒ Troubleshooting ☒ Safety ☐ Other: [Enter other scope requirements here] ☐ Training materials to be provided: [Describe requirement here] ☒ Other: The Contractor shall provide at least 2 hours of training at NIST for up to two (2) NIST personnel covering normal operation, troubleshooting, and routine maintenance. Training shall be provided during normal business hours, between 8:30am and 5:00pm Eastern Time, Monday through Friday, except Federal Holidays, and shall be coordinated with the NIST Technical Point of Contact (TPOC) to ensure maximum availability of NIST personnel. Training shall occur within 10 days of installation.

Note: When training is required, TPOC or COR shall be the coordination point.

Inspection and Acceptance

[Enter inspection requirements per item here] ☒ Planned government acceptance testing (7 business days) ☐ Gov’t acceptance expected to take longer than 7 business days: [Duration]

☐ N/A ☐ Inspection and acceptance plan: [Explain here] ☒ Other: In addition to the inspection and acceptance terms articulated in the specific FAR clause that allows the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.The Contractor shall be responsible for demonstrating that all requirements are met. The Contractor shall also be responsible for providing evidence showing compliance with the requirements of the specifications sheet and installation test below [the customer will provide the test gases and packed column]: Performance Tests: 1. After installation in our laboratory, the instrument shall show:i. a response repeatability (relative standard deviation) for 10 runs of 1 ppm methane in nitrogen or air of (minimum) 0.2 % relative area counts or less for the FID, and ii. a representative chromatogram demonstrating detection of trace impurities in nitrogen or air for the PDHID.NIST may choose at its discretion to forego this part of acceptance testing. A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment. Ownership of the equipment shall transfer to NIST upon acceptance by the Government. The Government will test, inspect, and accept or reject the equipment within (insert working days it will take to inspect, accept or reject) of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications.

It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

Maintenance ☒ N/A

[Describe your maintenance requirements per item here] Period Length: [Ex. month, 6 month, year etc.] What is included?

☐ Labor ☐ Spare parts ☐ Consumables ☐ Travel ☐ Cost and liability for returns ☐ Software updates ☐ Manuals ☐ Service plan length: [Enter service plan length here] ☐ Other: [Enter other requirements here] ☐ Requirements: [Enter requirements here] (i.e.: onsite within 72 hours, etc.)

☐ Option Period 1 ☐ Option Period 2 ☐ Option Period 3 ☐ Option Period 4

Government Furnished

[List any government furnished material/equipment per item here] ☐ Samples for testing

Material / Equipment ☒ N/A

☐ Government equipment which will leave gov't site (TPOC must coordinate with division property custodian) Serial Number: [Enter Serial Number here] Description: [Enter description here] NIST property number: [Enter NIST property number here] ☐ Other: [Enter other details here]

Travel ☒ N/A

[Describe any travel requirements per item here] ☐ Explain: [Explain here] ☐ Other: [Enter other requirements here] Vendor: To the maximum extent possible, include as part of appropriate sections above (maintenance, repair, etc.). Otherwise, it will be a separate line item, reimbursable per the Federal Travel Regulation.

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