RFQ-1333ND24QNB150001-Fall Protection Statement of Work-Final-10-30-2023.pdf

1333ND24QNB150001

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Statement of Work Fall Protection Survey

A. Background

The National Institute of Standards and Technology (NIST) is an agency of the U.S.

Department of Commerce. NIST is a physical science laboratory facility with the main campus located in Gaithersburg, Maryland, a secondary campus in Boulder, Colorado, and a few smaller satellite locations. NIST’s mission is to promote U.S. innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve our quality of life. The NIST-Gaithersburg Site occupies almost 600 acres and includes approximately 65 Buildings (approximately 3,708,344 ft2). NIST-Boulder site occupies 206 acres with over 30 buildings and structures (approximately 906,285 ft2).

NIST is currently reviewing its fall protection program and is seeking assistance in conducting a fall protections survey to identify and assess potential fall hazards and options for abating these hazards. The fall protection survey will include all high, and low bay1 structures, cooling towers, building roofs, stairways, dangerous equipment2 hoist areas, scaffolds, holes, pits, fixed ladders, runways, dock boards, and any other areas with unprotected sides/edges, floors, roof, loading docks, vertical faces, and open sided floors where a fall hazard of greater than four feet exists; that is areas where Occupational Safety and Health Administration (OSHA) fall protection regulations would apply.

B. Scope The fall protection survey will be a NIST-wide survey (Gaithersburg and Boulder campuses only, satellite locations are excluded) studying all buildings and structures campus wide for fall hazards.

C. Requirements

1. The contractor shall conduct an initial assessment from site drawings (to be provided by

NIST in electronic format) and aerial photos (Google Earth or similar) identifying potential fall hazards and work locations likely to expose personnel to fall hazards. The contractor shall pay attention to roof locations where equipment likely to require servicing or repair are located within six feet of the roof edge.

2. No site visit is needed prior to award of contract.

3. Contractor will be escorted during the survey unless badges have been approved and obtained.

4. The contractor shall conduct an onsite audit of fall hazards. The contractor shall perform a site visit to identify fall hazards at the Gaithersburg and Boulder campuses.

5. The contractor shall identify existing fall protection systems (standard railings, anchor points, warning lines, designated area, ladder fall arrest, skylight screens, travel restraint

1 High Bay = any large (> 10 foot by 10 foot) area with a ceiling height greater than 20 ft. Low Bay large rooms with a ceiling height between 12 and 20 feet.

2 Dangerous Equipment. = Equipment, such as vats, tanks, electrical equipment, machinery, equipment or machinery with protruding parts, or other similar units, that, because of their function or form, may harm an employee who falls into or onto the equipment

Page | 2 October 30, 2023 systems, safety gates, etc.) and characterize deficiencies (e.g., inadequate anchor, falling object protection missing, not inspected per standard, impractical to use, warning line sag < 34 inches, defective components…).

6. The contractor shall identify compliance issues. For each fall hazard identified, the contractor shall describe the applicable OSHA standard and/or consensus standard.

7. The Contractor shall conduct building assessments: Provide a written report for each building that:

i. Identifies all areas that require fall protection (i.e., hazardous area)

ii. Recommends fall protection equipment for each hazardous area based on anticipated work activities.

iii. Provides multiple fall protection equipment options for each hazardous area, where feasible.

8. The contractor shall provide solution recommendations. Recommendations shall be made to abate the identified fall hazards. When recommendations are made, the hierarchy of fall protection solutions3 must be followed and alternative recommendations provided. For example, fall from low slope roof; recommend install standard rails.

Historical Society prohibits rails; recommend fall restraint system or administrative controls such as warning lines.

9. Cost estimate or projected cost range for implementing the recommended solutions as follows:

i. Guardrails:

1. Permanent

a. Fixed

b. Collapsible 2.

2. Temporary

a. Fixed

b. Collapsible

ii. Fall Arrest

iii. Fall Restraint

iv. Provide additional fall protection equipment options as deemed appropriate, i.e., vertical, or horizontal lifelines, relocatable anchor points, etc.

10. Fall Protection Inspection Costs.

i. Provide pricing estimate to conduct routine inspections of fall protection equipment installed consistent with ANSI/ASSP Z359.1-2020: Fall Protection & Restraint.

D. Period of Performance: Six months (total) from the Effective Date of the Contract.

1. Anticipate and plan to complete the on-site surveys within 4.5 months (approximately 135 calendar days) of the Effective Date of the Contract.

E. Reporting Requirements and Deliverables

3 Hazard Elimination, Passive Fall Protection, Fall Restraint, Personal Fall Arrest System, Administrative Controls.

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Initial draft reports utilizing the report template developed by the Contractor for each building or completed to date by the month shall be furnished to the Government on a monthly basis by the 10th of each month.

Final Report must include the following information:

1. Date and approximate time of survey

2. Name or initials of person leading survey

3. Location: Building/structure number and/or name

4. Sublocation: Room number and/or another descriptor to identify where the fall hazard exists.

5. Hazard Description: A description of the hazard or exposure to a fall which describes the type of exposure or hazard such as “access and egress” (e.g. potential fall into an unguarded hatch, our a fixed ladder without a swing gate), “working at heights” (e.g.

raised platforms over 4 feet, roof edges, pits or loading docks over 4 feet…),

6. Work Location description (where is work being or likely to be conducted with respect to the fall hazard).

7. Types of work to be performed if known: (e.g. maintenance on HVAC Unit, antenna tuning, laser adjustment…)

8. Distance between work location and fall hazard (feet and meters)

9. Location and distance to obstructions for fall path.

10. Available clearance and total fall distance if Fall-Hazard cannot be eliminated or prevented.

11. Existing or suggested anchorage location if Fall-Hazard cannot be eliminated or prevented.

12. Photo(s), drawings and or sketches of situation/hazard/exposure

13. Recommendations for fall protection/hazard mitigation—e.g. standard railings fixed, standard railings potable, body harness vertical lifeline, fall restraint, safety net, fixed ladder ascent/decent device, etc. Include options when feasible.

14. Potential severity of a fall:

i. CATASTROPHIC: Death(s) or permanent disability; system or facility loss; major property damage, lasting environmental or public-health impact.

ii. SEVERE: Serious injury; temporary total disability (more than 3 months); subsystem loss or significant facility/property damage, temporary environmental or public-health impact.

iii. MODERATE: Medical treatment beyond first aid4; lost workdays; more than slight facility/property damage; external reporting requirements; more than routine clean-up.

4 First aid refers to medical attention that is usually administered immediately after the injury occurs and at the location where it occurred. It often consists of a one-time, short-term treatment and requires little technology or training to administer. First aid can include cleaning minor cuts, scrapes, or scratches; treating a minor burn;

applying bandages and dressings; the use of non-prescription medicine; draining blisters; removing debris from the eyes; massage; and drinking fluids to relieve heat stress.

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iv. MINOR: First aid or minor medical treatment; no lost time, negligible or slight facility/property damage; no external (outside NIST) reporting requirements, routine cleanup.

v. NEGLIGIBLE/5: First aid only, no medical treatment and no lost time. No measurable environmental impact. Negligible or no property damage. No hazard review required.

Contractor must submit a draft report template within 30 calendar days of beginning field work for NIST approval.

The contractor shall provide a final report for each campus (Gaithersburg and Boulder), one hard copy and an electronic version in Microsoft Word, with all the surveyed buildings within 6 months (approximately 180 calendar days) of the Effective Date of the Contract.

The final reports must contain information as required in section E). The final reports shall be reviewed and signed off by a licensed Professional Engineer.

The final report must include and an executive summary which summarizes the key points of the report, restates the purpose of the survey, highlights the major points of the report/survey, and describes any results, conclusions, or recommendations from the report.

F. Inspection and Acceptance Criteria

Contracting Officer Representative (COR) and/or the subject matter expert (SME) will review the report for completeness upon delivery.

5 The Hazard Review Program refers to these as Inherently Low-Risk Activities, the definition is included for consistency with the Enterprise Risk Management Program, documented Hazard Reviews are not required for Insignificant/Minimal or Inherently Low-Risk Activities.