AMENDMENT A001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

The above referenced solicitation is hereby amended to incorporate discussion notes from the pre-quotation conference and respond to questions submitted.

Reference the attached pages for amendment details. ...See Continuation Page

1 8

1333ND22QNB100131A001 APR 26, 2022 NB107030-22-00678

000SB

NATIONAL INST OF STDS AND TECHNOLOGY

100 BUREAU DRIVE STOP 1640

BUILDING 301 ROOM B129

GAITHERSBURG MD 20899-1640

See Block 6

1333ND22QNB100131

APR 06, 2022

See Schedule

Continuation Page

Continued from Block 14...

The due date and time for quotations, April 29, 2022 @ 3:30 PM Eastern Time, remains unchanged by reason of this amendment.

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Table of Contents

DISCUSSION NOTES AND QUESTIONS AND RESPONSES

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CLAUSES

DISCUSSION NOTES AND QUESTIONS AND RESPONSES

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1. Discussion notes from the pre-quotation conference conducted on April 22, 2022, are hereby incorporated.

PRE-QUOTATION CONFERENCE – REQUEST FOR QUOTATION NUMBER 1333ND22QNB100131

For the Government:

Carol Wood, Contracting Officer, Acquisition Management Division

Gladys Arrisueno, Group Leader, Conference Program & Audio-Visual Services Group

Contracting Officer’s Representative

Michelle Slone, Director, Conference Program

Karen Startsman, Public Affairs Specialist

Technical Point of Contact

Contractor Attendees:

Organic Roots Catering

Lunch Wired

Graze Café Catering

Welcome

Purpose

To provide an overview of the solicitation, including the statement of work.

Request for Quotation Number & Title

1333ND22QNB100131 - Provide Catering Services the NIST Site in Boulder, CO

100% Set-Aside for Small Business

For the purpose of this solicitation, a small business is defined as a company with annual receipts of $8.0M or less. The Contracting Officer will verify the size status of each quoter via the SAM.Gov website. The quoter’s self-certification relevant to this size standard, must be discernable in the SAM.Gov registration.

Limitation on Subcontracting

Federal Acquisition Regulation Clause 52.219-14, Limitation on Subcontracting, has been incorporated by reference in the solicitation and will apply to the resultant contract.

The clause requires that the Prime Contractor not pay more than 50 percent of the amount paid by the

Government, for the service portion of the required work, to subcontractors that are not a small business in accordance with the size standard identified in the solicitation.

Registration at SAM.Gov

Quoters must have an active registration, with a Unique Entity ID, at SAM.Gov, at the time the quotation is submitted. Quotations submitted by quoters without an active SAM.Gov registration will not be considered for award.

Period of Performance

Base period of one year with three one-year option periods.

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Line Item Schedule

Base Period: Line Item 0001 – 0003

Not-to-Exceed: $44,500.00

Option Period I: Line Items 0004 – 0006

Not-to-Exceed: $71,300.00

Option Period II: Line Item 0007 – 0010

Not-to-Exceed: $73,500.00

Option Period III: Line Item 0011 – 0013

Not-to-Exceed: $75,700.00

The not to exceed amount will be fully funded at the time of award and, subsequently, if/when the option periods is/are exercised. The aggregate value of all events in a given one year period will not exceed the values identified.

Sub-line items must be priced for the base period and each one year option period.

Evaluation Criteria

The following will be used to evaluate quotations:

Capability

Experience

Past Performance

Price

Evaluation criteria is further discussed in the solicitation. Please review closely.

Instructions

This section includes all information required to be submitted with the quotation. Please review closely.

Statement of Work Highlights

-There is not an incumbent Contractor for this statement of work.

-Food/beverage preparation cannot be done at the NIST site for any event. Sites do not have kitchens, refrigerators, stoves, ice, or the inherent ability to brew coffee. The Contractor shall be responsible for preparing, storing, transporting, and serving all food and beverages in accordance with all required laws, regulations, policy and guidelines to ensure that all beverage items are served hot or cold, as appropriate, and all items are 100% safe for human consumption.

-Food and Beverage Requirements

-Service Requirements

-Equipment Requirements

END OF DISCUSSION NOTES

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2. The following questions and responses are hereby provided.

QUESTION #1: What’s the earliest a breakfast/lunch would take place? What’s the earliest we can arrive before service starts?

RESPONSE #1: Timelines will vary amongst events.

The Contractor will be advised of the timelines in advance of events.

Note that the space the Contractor will be required to access will be locked.

-In some cases, caterers have been permitted to set-up the night before an early event.

-Or, as an example, for an event that would begin at 8:30 in the morning, the caterer would be required to be set up by 7:45. The caterer would be given access to the at least site one hour before the set-up time.

QUESTION #2: What does LO mean under the unit column on the Schedule?

RESPONSE #2: Lot.

When pricing the sub line items in the schedule, quoters must refer to the

Statement of Work, Specific Requirements. The prices quoted must reflect these requirements.

Quoters may provide assumptions or further clarification in their quotation.

For example, when pricing “Continental Breakfast”, the statement of work requires that a

Continental Breakfast includes “assorted baked goods, jams and fruit.” Quotations can identify any baked good, jam or fruit that is or is not included in the quoted price.

QUESTION #3: Are we expected to have an attendant onsite at all times keeping food and beverages filled and organized or setting up and leaving and coming back to clean up and set up for the next service?

RESPONSE #3: In some cases, yes and in other cases, no.

The Contractor will be advised of event requirements during the post award ordering process before the event price is confirmed by the Contractor. Reference the “post award ordering process” section in the statement of work.”

QUESTION #4: Based on $16 for breakfast and $17 for lunch, are we assuming a $33 max daily budget per person? For instance, if we are delivering boxed lunches and a PM coffee break, is the max $17 for all food and beverages for those two services?

RESPONSE #4: No, the Government does not anticipate a $33 max daily budget per person. The amounts for per diem are specific to breakfast, lunch and dinner only. These amounts do not take coffee or snacks into account.

QUESTION #5: Are you looking for a company within a certain distance to the NIST in Boulder?

RESPONSE #5: The solicitation does not identify a geographical restriction.

QUESTION #6: If subcontractors are utilized, do subcontractors need to possess an “active” registration at

SAM.Gov?

RESPONSE #6: All payment to subcontractors is through the Prime Contractor. For the purpose of this solicitation, sub-contractors do not have to possess an active SAM.Gov registration, however, subcontractors must self-certify their business size in accordance with the

NAICS code and size standard in the solicitation.

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QUESTION #7: Clarification on Price Scenarios. For the purpose of responding to the Price

Scenarios in the solicitation, please note the following information:

RESPONSE #7: (i) Both scenarios require an 8AM “service time.” What’s the earliest the Contractor can arrive before service starts?

The Contractor can be on site at 6:00 AM.

(ii) Are quoters expected to have an attendant onsite at all times keeping food and beverages filled and organized or setting up and leaving and coming back to clean up and set up for the next service?

Setting up leaving and coming back is the requirement.

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