1333ND19QNB680677_RFQ.pdf

Combines Synopsis-Solicitation 1333ND19QNB680677 Benchtop NMR Spectrometer 1 of 8

(i) THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS

SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS

NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION;

QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION WILL

NOT BE ISSUED. THIS COMBINED SYNOPSIS/SOLICITATION IS BEING ISSUED AS

A REQUEST FOR QUOTE (RFQ) # 1333ND19QNB680677 BENCHTOP NMR

SPECTROMETER UTILIZING SIMPLIFIED ACQUISITION PROCEDURES

AUTHORIZED BY FAR SUBPART 13.5. THE CONTRACTING OFFICER WILL NOT

USE NOR SHALL THIS SOLICITATION BE SUBJECT TO THE FORMAL SOURCE

SELECTION PROCEDURES DESCRIBED IN FAR PART 15.

THE TERMINOLOGY REQUEST FOR QUOTE (RFQ) AND REQUEST FOR

PROPOSAL (RFP) ARE USED INTERCHANGBLY THROUGHOUT THIS DOCUMENT

AND HAVE THE SAME MEANING FOR THE PURPOSE OF THIS SOLICITATION.

(ii) The solicitation number and a statement that the solicitation is issued as a request for quotation (RFQ) conducted under the authority of FAR 13, Simplified Acquisition

Procedures. All communications and documents must include the proposed solicitation number 1333ND19QNB680677.

(iii) This RFQ, incorporated provisions, and clauses are those in effect through Federal

Acquisition Circular (FAC) 2019-05, August 13, 2019.

(iv) The associated NAICS 333314 code, has a small business size standard of 500 employees. This requirement is set aside for total small business competition.

(v) Attached is the Specifications describing the requirements for solicitation

1333ND19QNB680677 for the following line item number(s) (CLINs) to include description of item(s), quantities, and units of measure (including any applicable option(s)).

There are no Option CLINs

(vi) A Description of the requirements for the items to be acquired are in the attached

Statement of Work (SOW).

(vii) Date(s) and place(s) of delivery, acceptance, and FOB point are required in accordance with this RFQ. All offerors shall provide a firm fixed price quotation for the Benchtop

NMR Spectrometer to include all shipping costs.

(viii) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items (JAN

2017), applies to this acquisition. Addenda to this provision is as follows:

All offerors shall submit their quotations on letterhead to the email address stated herein by the date and time specified herein. All quotations shall contain, at a minimum, the information detailed below. If a quotation is missing any of the elements listed below, the quotation may be deemed unacceptable and may not be evaluated further.

CLIN ITEMS QUANTITY

UNIT OF

ISSUE

PRICE

0001 Benchtop NMR Spectrometer 1 EA $

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Quoters shall clearly demonstrate their ability to meet the technical requirements and deliverable schedule as outlined in this solicitation. The quotation shall include shipping costs. However; NIST reserves the right to ship under NIST provided account.

BASIS OF AWARD:

The award will be made to the vendor whose submission represents the best value to the

Government. The Government may award to other than the lowest priced Offeror or the highest technically rated Offeror utilizing trade-offs. Pricing will be evaluated separately from technical factors and used as a trade-off. The importance of price in the evaluation will increase with the degree of equality among quotations of the non-price factors. The following factors shall be used to evaluate Offers.

The Government will not use the formal source selection procedures described in FAR part

15. The Government will evaluate quotations utilizing the procedures of FAR 13.106-2

Evaluation of quotations or offers. This will be a firm fixed price purchase order.

The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter’s initial quotation should contain the quoter’s best terms from a price and technical standpoint. The Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more, but not all, quoters if later determined by the Contracting Officer to be necessary.

(ix) The provision at FAR 52.212-2, Evaluation -- Commercial Items (OCT 2014), applies to this acquisition. The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror represents the best value to the Government, based upon the technical specifications as detailed within the attached SOW.

EVALUATION CRITERIA. Evaluation criteria consist of factors. The proposals will be evaluated under two evaluation factors: Technical Capability, Schedule/Delivery, and Price.

In determining best value using trade-off, Technical Capability and Schedule/Delivery are listed in order of importance. All factors other than price, when combined, are significantly more important than price.

✓ FACTOR 1: TECHNICAL CAPABILITY

✓ FACTOR 2: SCHEDULE DELIVERY

FACTOR 1: TECHNICAL CAPABILITY: (Maximum 10 single sided/5 double sided pages)

A. The TECHNICAL APPROACH is defined as the vendor’s proposed solution(s) to successfully fulfill the contract requirements.

B. SUBMITTAL REQUIREMENTS

The vendor shall submit technical approach and documentation which may include a narrative, charts, graphs, tables, drawings, product/service literature, and demonstrated authority to provide the necessary items and perform the required services identified in the specification/statement of work. The documentation shall clearly describe, in sufficient http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1612_228754

Combines Synopsis-Solicitation 1333ND19QNB680677 Benchtop NMR Spectrometer 3 of 8 detail, the vendor's authority, proposed items, resources and methods to successfully fulfill the requirements including specifications, performance capability requirements, warranties and all service requirements per the Request for Quotations.

C. BASIS OF EVALUATION

Evaluation of this factor is a subjective evaluation of the vendor's demonstrated resources, capability and methods to meet all requirements. The vendor’s submittals will be evaluated in terms of demonstrated understating of the requirements and demonstrated capability to meet or exceed the requirements. This may include the authority to provide the required items (i.e.

authorized dealer/seller/reseller), authority to provide maintenance and repair services, and the capability and method to successfully meet all the requirements including but not limited to item specifications, installation, warranty, etc. Attachment B – Technical Specifications

List will be used with this evaluation factor.

FACTOR 2: SCHEDULE DELIVERY

A. The SCHEDULE DELIVERY is defined as the vendor’s proposed solution(s) to successfully fulfill the contract requirements within an on-time delivery or better.

B. SUBMITTAL REQUIREMENTS

Submit document(s) that clearly and unambiguously confirms delivery of all items and / or performance of services by required delivery / performance dates; or propose alternate delivery / performance dates. The schedule* shall identify proposed item installation dates, training dates, and any other critical date identified in the specification / statement of work.

FAR 52.211-8 Time of Delivery shall apply. See attached, complete and return with quote.

C. BASIS OF EVALUATION

This factor will be evaluated to determine whether the vendor understands the delivery / performance schedule requirements and whether the vendor is capable of meeting the required delivery / performance schedule per the request for quotations. The Government may assess an earlier delivery / performance schedule as more favorable and added value to the Government (Sooner may be determined better).

EVALUATION OF PRICE:

The price(s) quoted in response to the solicitation will be evaluated through price analysis. A price realism analysis will not be conducted.

Contractors shall submit an FFP quotation in addition to the summary price quotation, if applicable. The price quotation shall include complete support documentation, which clearly identifies major materials, components, and services along with their associated prices. The price quotation shall also identify any elements that will be subcontracted. The price quotation documentation shall clearly substantiate how the total price was derived.

In addition, the contractor price quotation shall also identify any requested payment schedule terms. All payment schedule terms shall be directly tied to contract deliverables and/or major contract milestones.

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PAYMENT TERMS:

IAW 32.202-2 -- Types of Payments for Commercial Item Purchases. These definitions incorporate the requirements of the statutory commercial financing authority and the implementation of the Prompt Payment Act. Commercial advance payment, as used in this subsection, means a payment made before any performance of work under the contract. The aggregate of these payments shall not exceed 15 percent of the contract price. These payments are contract financing payments for prompt payment purposes (i.e., not subject to the interest penalty provisions of the Prompt Payment Act in accordance with Subpart 32.9).

These payments are not subject to Subpart 32.4, Advance Payments for Non-Commercial

Items.

Commercial Interim Payments:

15% - Upon Award after the invoice

*Contractor shall provide the delivery lead time for optional equipment delivery line items.

(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror

Representations and Certifications -- Commercial Items, with its offer. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM)

Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes

Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited are applicable to the acquisition:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

52.209-6, Protecting the Government’s Interest when Subcontracting with Contractor’s

Debarred, Suspended, or Proposed for Debarment

52.219-6, Notice of Total Small Business Set-Aside

52.219-28, Post Award Small Business Program Representation

52.222-3, Convict Labor

52.222-19, Child Labor – Cooperation with Authorities and Remedies

52.222-21, Prohibition of Segregated Facilities

52.222-26, Equal Opportunity

52.222-36, Equal Opportunity for Workers with Disabilities

52.222-50, Combating Trafficking in Persons

52.223-18, Contractor Policy to Ban Text Messaging While Driving

52.225-3 w/ALT I, Buy American—Free Trade Agreements—Israeli Trade Act

52.225-13, Restrictions on Certain Foreign Purchases

52.232-33, Payment by Electronic Funds Transfer

(xiii) The following additional contract requirement(s) and additional terms and conditions are necessary for this acquisition and consistent with customary commercial practices are as follows:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1626_230606 http://www.sam.gov/portal http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2009_286863 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2209_327644

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Additional Contract Requirements:

1. All communications and documents must include the RFQ # 1333ND19QNB680677 and Subject Title: Benchtop NMR Spectrometer.

2. All quotations shall include the following information:

a. Information enough to demonstrate you can meet or exceed the requirements in the Specifications.

b. Firm fixed price quote.

c. Payment Terms: Net 30.

d. The requested delivery is later than 4 months after receipt of the order (ARO).

Please indicate the soonest you can deliver.

e. FOB Destination including shipping cost for delivery to:

DOC – NIST

325 Broadway

Boulder, CO 80305-3328

i. Delivery point of contact will be provided upon award. (NIST reserves the right to ship using the NIST Account).

j. Company DUNS No. In order to be eligible for this award, the offeror must have and maintain an active registration at the System for Award

Management at www.sam.gov, and have completed Representations and

Certifications therein for the specified NAICS code, or submit separate

Representations and Certifications if the specified NAICS code is not listed in their SAM registration.

k. Inspection: Inspection and Acceptance is expected to take longer than seven calendar days after receipt of delivery.

l. Warranty: Warranty shall start upon Government Acceptance which is expected to be after Inspection.

Additional Terms and Conditions:

Provisions –

FAR 52.204-7, System for Award Management

FAR 52.204-16, Commercial and Government Entity Code Reporting

FAR 52.204-17, Ownership or Control of Offeror

FAR 52.204-20, Predecessor of Offeror

FAR 52.225-18, Place of Manufacturer

FAR 52.232-15, Progress Payments Not Included.

FAR 52.252-1, Solicitation Provisions Incorporated by Reference:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoter is cautioned that the listed provisions may include blocks that must be completed by the quoter and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): at http://acquisition.gov/comp/far/index.html

CAR 1352.233-70, Agency Protests

CAR 1352.233-71, GAO and Court of Federal Claims Protests http://www.sam.gov/ http://acquisition.gov/comp/far/index.html

Combines Synopsis-Solicitation 1333ND19QNB680677 Benchtop NMR Spectrometer 6 of 8

Clauses –

FAR 52.204-13, System for Award Management

FAR 52.204-18, Commercial and Government Entity Code Maintenance

FAR 52.204-21, Safeguarding

FAR 52.211-8 Time of Delivery

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors

FAR 52.247- 34, FOB Destination

The term "f.o.b. destination," as used in this clause, means-- (1) Free of expense to the

Government, on board the carrier`s conveyance, at a specified delivery point where the consignee`s facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and (2) Supplies shall be delivered to the destination consignee`s wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery

(or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for

"heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee. (b) The Contractor shall-- (1) (i) Pack and mark the shipment to comply with contract specifications; or (ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements; (2) Prepare and distribute commercial bills of lading; (3) Deliver the shipment in good order and condition to the point of delivery specified in the contract; (4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract; (5) Furnish a delivery schedule and designate the mode of delivering carrier; and

(6) Pay and bear all charges to the specified point of delivery. (End of Clause)

FAR 52.252-2, Clauses Incorporated by Reference:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): at http://acquisition.gov/comp/far/index.html

CAR 1352.201-70, Contracting Officer’s Authority

CAR 1352.209-73, Compliance with the Laws

CAR 1352.209-74, Organizational Conflict of Interest

CAR 1352.246-70, Place of Acceptance

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

DOC-NIST

325 Broadway

Boulder, CO 80305-3328 http://acquisition.gov/comp/far/index.html

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NIST LOCAL-39 MARKING/PACKING INSTRUCTIONS

(1) If the total contract/order includes multiple quantities of the same or like item(s), segregated as separate CLIN/Item numbers, deliverables shall be packed accordingly.

Each individual Package / container in the shipment shall include deliverables on a per-

CLIN or Item basis.

(2) For each shipment made under this contract/order, the Contractor shall furnish itemized packing list(s), enumerating the specific contents of each shipping container and what specific individual components constitute a full and complete "unit" for each bid item.

The packing list shall include the brief description of each item found in the Schedule. If more than one container is required for each unit, each container should be marked accordingly, e.g., "Box 1 of 2," "Box 2 of 2," and the boxes, where feasible, should be taped or shrink-wrapped together as an issuable unit.

(3) The contract number AND CONTRACT LINE ITEM NUMBER (CLIN) OR ORDER

ITEM NUMBER shall be placed on the exterior of all containers.

NIST LOCAL-53 CONTRACT PERFORMANCE DURING CHANGES IN NIST

OPERATING STATUS

Unless otherwise stated in the contract terms and conditions, normal days of business operation are Monday through Friday, excluding Federal Holidays. However, throughout the contract period of performance, there may be circumstances beyond the control of the U.S.

Department of Commerce, National Institute of Standards and Technology (NIST), that will impact normal days of business operation, such as inclement weather, power outages, etc. In circumstances such as these, the Contractor must call the appropriate NIST campus status line to verify the operating status:

Gaithersburg Campus Operating Status Line:

(301) 975-8000

(800) 437-4385 x8000 (toll free)

Boulder Campus Operating Status Line:

(303) 497-4000

During a lapse in appropriation, access to Government facilities and resources, including equipment and systems, will be limited to excepted personnel for both Federal employees and

Contractor personnel. If performance of the contract is onsite and/or requires Government interaction, unless you have been, or are notified that you are to work under an excepted status, you will automatically enter a temporary work stoppage. The work stoppage shall remain in effect until the lapse is resolved and notification is provided via the NIST website at https://www.nist.gov/ and/or the NIST operating status lines. Additionally, Contractors are encouraged to monitor public broadcasts or the Office of Personnel Management’s website at www.opm.gov for the Federal Government operating status.

NIST will provide notification to all contractors that are determined to have excepted status.

All excepted contractors are required to continue performance and communicate with the appointed Contracting Officer’s Representative (COR) for further guidance, or NIST

Contracting Officer if a COR is not appointed.

https://www.nist.gov/ http://www.opm.gov/

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Contractors with supply or service contracts that are fully funded at the time of contract award and do not require access to Government facilities, resources, or active administration by Government personnel in a manner that would cause the government to incur additional obligations during the lapse in appropriation may continue performance.

NIST LOCAL-54 ELECTRONIC BILLING INSTRUCTIONS

Instructions: use in all awards that require electronic submission of invoices.

NIST requires that Invoice/Voucher submissions are sent electronically via email to

INVOICE@NIST.GOV.

Each Invoice or Voucher submitted shall include the following:

(1) Contract number;

(2) Contractor name and address;

(3) Unique entity identifier (see www.sam.gov for the designated entity for establishing unique entity identifiers);

(4) Date of invoice;

(5) Invoice number;

(6) Amount of invoice and cumulative amount invoiced to-date;

(7) Contract Line Item Number (CLIN);

(8) Description, quantity, unit of measure, unit price, and extended price of supplies/services delivered;

(9) Prompt payment discount terms, if offered; and

(10) Any other information or documentation required by the contract.

(xiv) Defense Priorities and Allocations System (DPAS) is NOT applicable.

(xv) The solicitation will close on the date and time specified herein this FBO.gov posting.

All quotations shall be delivered electronically by the specified close date and time

MeeLondrell Lumpkin, Contracting Officer, at meelondrell.lumpkin@nist.gov.

(xvi) For information regarding this solicitation, contact the Contracting Officer at meelondrell.lumpkin@nist.gov or via phone at (303) 497-5270.

mailto:INVOICE@NIST.GOV http://www.sam.gov/ mailto:meelondrell.lumpkin@nist.gov mailto:meelondrell.lumpkin@nist.gov