Solicitation_1333MF26Q0105 (1).pdf

COMBINED SYNOPSIS/SOLICITATION

The objective of this contract is to inspect, test, repair, maintain, and ensure the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices located within the following buildings located at NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551:

● Building 301

● Building 302

● Building 303

● Building 305

● Building 306

● Maintenance Archive (MA)

In addition to maintenance and repair services, the Contractor shall provide and install new fire alarm notification and initiating devices in designated facilities that currently lack complete fire alarm coverage. The Contractor shall furnish all non personal service labor, materials, equipment, permits, testing, programming, and documentation necessary to provide fully operational and code-compliant systems. The Contractor shall maintain all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards. Services shall include scheduled inspections, preventative maintenance, corrective repairs, emergency response services, and documentation of system condition and performance.

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation number 1333MF26Q0105 is issued as a request for quotation (RFQ), for inspect, test, repair, maintain, and ensure the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices.

This acquisition is set-aside for small business concerns. The associated NAICS code is 238220. The small business size standard is $19 Million.

The Government intends to award a trade-off, single award firm fixed-price purchase order on an all or none with payment terms of Net 30.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).

CLIN 0001 – Base Year

The objective of this contract is to inspect, test, repair, maintain, and ensure the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices located within the following buildings located at NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551:

● Building 301

● Building 302

● Building 303

● Building 305

● Building 306

● Maintenance Archive (MA)

In addition to maintenance and repair services, the Contractor shall provide and install new fire alarm notification and initiating devices in designated facilities that currently lack complete fire alarm coverage. The Contractor shall furnish all non personal service labor, materials, equipment, permits, testing, programming, and documentation necessary to provide fully operational and code-compliant systems. The Contractor shall maintain all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards. Services shall include scheduled inspections, preventative maintenance, corrective repairs, emergency response services, and documentation of system condition and performance in accordance with the Statement of Work. Period of Performance date of award for one year.

CLIN 1001 – Option Year 1 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards in accordance with the Statement of Work. Period of Performance for one year following the base year.

CLIN 2001 – Option Year 2 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards in accordance with the Statement of Work. Period of Performance for one year following option year one.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See attached Statement of Work which applies to Base Year and all Option Years 1 – 2, and Department of Labor Wage Rates: WD 2015-5233, Revision No 35, dated Aug 22, 2026 , which can be found on:

https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED MONTHLY IN ARREARS VIA IPP. PROVIDE MONTHLY AND

ANNUAL PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE

PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).

The start date is an estimate and is subject to new funding approval processes. If there is a significant delay in awarding this contract, a shortened base year Period of Performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.

Period of performance shall be:

Base Year: 12 months from Date of Award (DOA).

Option Period 1: 12 months, dates to be determined after DOA is known.

Option Period 2: 12 months, dates to be determined after DOA is known.

https://sam.gov/wage-determination/2015-5233/35 https://sam.gov/content/wage-determinations

Place of Performance is .NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)) can be found on the Request for Quote Form SF18 attachment in Section 5 Other Contract Terms and Conditions.

RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact Michael "Mike" Cordova at michael.cordova@noaa.gov with a cc to Suzanne.Johnston@noaa.gov for the date and time to visit the site. Only one site visit will be conducted and vendors are encouraged to attend. All questions during the site visit should be submitted electronically to Suzanne.Johnston@noaa.gov.Vendors shall not ask questions while on a site visit.

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)) can be found on the Request for Quote Form SF18 attachment in Section titled Contract Terms and Conditions.

(vii) Quotes are required to be received in the contracting office no later than 12pm EST/EDT on 9/14/2026. All quotes must be submitted electronically via email to Suzanne.Johnston@noaa.gov.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES.

IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION

OF THE QUOTE RECEIPT.

(viii) Any other additional information required by 5.101(c).

Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Instructions to Offerors

Addendum to RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) (Deviation Jan 2026)

NOTICE TO QUOTERS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Quotes that are non-responsive may be excluded from further evaluation and rejected without further notification to the quoter.

1. Email quotes are required and can be sent to Suzanne.johnston@noaa.gov.. Submit a single unified combined PDF file quotation to the office specified in this solicitation at or before the time specified in the solicitation.

2. Quoters shall have an active registration in the System for Award Management (https://sam.gov/content/home) in order to provide a quote and be eligible for award.

3. Quotes shall include:

* Signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments

* Quoter's UEID/CAGE CODE

* Responses to each item listed below. Quoters should assume that the Government has no prior knowledge of them or their experience and capability.

EVALUATION APPROACH:

1.Technical Approach.

Provide details describing the Quoter’s overall technical approach to convey the Quoter’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. A detailed technical approach write-up describing how the Quoter will perform this service is required to be submitted regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how Quoter’s company plans on performing the tasks listed in the attached Statement of Work (i.e., performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.).

The Quoter’s past performance on contracts performing the same or similar requirements as described in the Statement of Work. Include a brief description of the contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management, and customer satisfaction.

2.Experience.

Provide details describing the Quoter’s background and past performance on contracts performing the same or similar requirements as described in the Statement of Work. Include a brief description of the contract requirements, length of time to complete, cost management, communications between contracting parties, project management, and customer satisfaction.

Quoter must provide the following and also include all requirements from RFO 52.212-2 Clause::

1. Written documentation demonstrating a minimum of 5 years’ experience in installing, inspecting, testing, repairing, maintaining, and ensuring the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices.

2. Written documentation from the Manufacturer of any required system stating Quoter’s authorization to install and eligibility to obtain the Manufacturer's warranty, so that the Manufacturer is able to, and willing to, issue the required Warranty to the Government.

3.Written documentation of quoter’s certifications per the requirements outlined in the statement of work

4.Price.

The quoted prices will be evaluated but not scored. The Government will evaluate the price quote for completeness and reasonableness in relation to the requirements as described in the Statement of Work.

RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

(SEP 2023) (Deviation JAN 2026)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror's Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed Offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

RFO 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) (Deviation Jan 2026)

Quotes will be evaluated based on the factors set forth in paragraph (a) using Tradeoff procedures.

(a) Evaluation factors. The Government will award a single order resulting from this RFQ to the responsible Quoter whose quote conforming to the RFQ will be most advantageous to the Government, price and non-price factors considered. The non-price factors are of equal importance, and when combined, are more important than price. The evaluation criteria for each of the factors are as follows:

Factor 1. Technical Approach. Provide details describing the Quoter’s overall technical approach to convey the Quoter’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. A detailed technical approach write-up describing how the Quoter will perform this service is required to be submitted regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how Quoter’s company plans on performing the tasks listed in the attached Statement of Work (i.e., performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.). Written documentation of quoter’s certifications per the requirements outlined in the statement of work

Factor 2. Experience. Provide details describing the Quoter’s background and past performance on contracts performing the same or similar requirements as described in the Statement of Work. Include a brief description of the contract requirements, length of time to complete, cost management, communications between contracting parties, project management, and customer satisfaction. Written documentation demonstrating a minimum of 5 years’ experience in installing, inspecting, testing, repairing, maintaining, and ensuring the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices.

Factor 3--PAST PERFORMANCE. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.

Offeror shall provide at least two (2) past performance references. Provide name, address, phone number, and name of the project.

If a quoter has no relevant past performance, the quoter must affirmatively state that it possesses no relevant past performance history. Offerors who fail to either provide past performance information or affirmatively state that they have none, may be considered as non-compliant to the solicitation.

Factor 4 - Firm Fixed-Price. The proposed prices/costs will be evaluated. The cost evaluation will determine whether the proposed costs are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed costs must be entirely compatible with the technical approach.

The Government intends to award a single firm fixed-price purchase order on an all- or-none basis with payment terms of Net 30.

The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

1333MF26Q0105

GALVESTON LABORATORY /F/SEC4

NOAA/NMFS 4700 AVENUE U

GALVESTON TX 77551-6015

NMFS Field Delegates

601 EAST 12TH STREET SUITE 1746

KANSAS CITY MO 64106

NMFS Field Delegates

601 EAST 12TH STREET SUITE 1746

KANSAS CITY MO 64106

09/14/2026 1200 ED

SUZANNE JOHNSTON

NMFS-FD 100.00

NMFS-FD

SUZANNE JOHNSTON

238220

$19

FN740023

NOTICE: THE GOVERNMENT DOES NOT ACCEPT

RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS

THE CONTRACTOR’S RESPONSIBILITY TO REQUEST A

CONFIRMATION OF THE QUOTE RECEIPT.

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

UNIQUE ENTITY ID ______________________

CAGE CODE ____________

OFFEROR MAY SUBMIT THE QUOTE ON THIS SF-18 FORM

OR THEIR OWN COMPANY FORM.

QUOTES WILL BE EVALUATED BASED ON (RFO

52.212-2) IN ATTACHED CLAUSES & PROVISIONS.

VENDORS WHO DO NOT PROVIDE ALL EVALUATION

CRITERIA WILL NOT BE ACCEPTED.

THE OFFEROR MUST BE CURRENTLY REGISTERED IN THE

SYSTEM FOR AWARD MANAGEMENT (SAM) TO BE

ELIGIBLE FOR AN AWARD.

QUOTES RECEIVED FROM CONTRACTORS WHO ARE NOT

ACTIVE IN SAM WILL NOT BE CONSIDERED.

TOTAL SMALL BUSINESS SET-ASIDE, FIRM-FIXED

PRICE PURCHASE ORDER TO BE AWARDED.

The SCLS is applicable IS SCA Wage

Determination 2015-5233

0001 The objective of this contract is to inspect, test, repair, maintain, and ensure the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices located within the following

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

buildings located at NMFS, Southeast Fisheries

Science Center, Galveston Laboratory located at

4700 Avenue U, Galveston, Texas 77551:

Building 301

Building 302

Building 303

Building 305

Building 306

Maintenance Archive (MA)

In addition to maintenance and repair services, the Contractor shall provide and install new fire alarm notification and initiating devices in designated facilities that currently lack complete fire alarm coverage. The Contractor shall furnish all non personal service labor, materials, equipment, permits, testing, programming, and documentation necessary to provide fully operational and code-compliant systems. The Contractor shall maintain all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards.

Services shall include scheduled inspections, preventative maintenance, corrective repairs, emergency response services, and documentation of system condition and performance in accordance with the Statement of Work. Period of Performance date of award for one year.

1001 Option Year 1 - Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards in accordance with the Statement of Work.

Period of Performance for one year following the base year.

(Option Line Item)

Anticipated Exercise Date: 09/01/2027

2001 Option Year 2 - Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining all fire alarm systems in peak operating condition to

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

ensure life safety, property protection, and compliance with applicable codes and standards in accordance with the Statement of Work.

Period of Performance for one year following the base year.

(Option Line Item)

Anticipated Exercise Date: 09/01/2028

1333MF26Q0105 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section VII - Contract Administration Section IX - Contract Clauses

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

The objective of this contract is to inspect, test, repair, maintain, and ensure the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices located within the following buildings located at NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551:

Building 301 Building 302 Building 303 Building 305 Building 306 Maintenance Archive (MA)

In addition to maintenance and repair services, the Contractor shall provide and install new fire alarm notification and initiating devices in designated facilities that currently lack complete fire alarm coverage.

The Contractor shall furnish all non personal service labor, materials, equipment, permits, testing, programming, and documentation necessary to provide fully operational and code-compliant systems. The Contractor shall maintain all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards. Services shall include scheduled inspections, preventative maintenance, corrective repairs, emergency response services, and documentation of system condition and performance in accordance with the Statement of Work.

Period of Performance date of award for one year.

Award Type: Firm-fixed-price

Option Year 1 - Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining all fire alarm

Item Number Description Quantity Unit Unit Price Amount systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards in accordance with the Statement of Work. Period of Performance for one year following the base year.

Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/01/2027

Option Year 2 - Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards in accordance with the Statement of Work. Period of Performance for one year following the base year.

Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/01/2028

Section III - Description/Specifications

SOW Statement of Work

Fire Alarm System Inspection, Testing, Maintenance, and Repair Services

1. Project Objective The objective of this contract is to inspect, test, repair, maintain, and ensure the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices located within the following buildings located at NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551:

• Building 301

• Building 302

• Building 303

• Building 305

• Building 306

• Maintenance Archive (MA)

In addition to maintenance and repair services, the Contractor shall provide and install new fire alarm notification and initiating devices in designated facilities that currently lack complete fire alarm coverage. The Contractor shall furnish all non personal service labor, materials, equipment, permits, testing, programming, and documentation necessary to provide fully operational and code-compliant systems. The Contractor shall maintain all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards. Services shall include scheduled inspections, preventative maintenance, corrective repairs, emergency response services, and documentation of system condition and performance.

2. Scope of Work

2.1 Inspection and Testing

The Contractor shall perform inspections and testing in accordance with the latest edition of NFPA 72, National Fire Alarm and Signaling Code, manufacturer recommendations, and all applicable federal, state, and local requirements.

Inspection and testing activities shall include, at a minimum:

Fire Alarm Control Panel (FACP)

• Verify proper operation of all LEDs, displays, controls, and indicators.

• Inspect fuses, relays, circuit boards, and internal components.

• Verify primary power supply and transfer to standby power.

• Inspect for corrosion, overheating, moisture intrusion, or physical damage.

• Review event history and trouble logs.

Battery Power Supply

• Perform load testing of all batteries to verify required standby and alarm capacity.

• Replace all batteries upon contract award.

• Replace batteries thereafter every two (2) to three (3) years, or as recommended by the manufacturer.

• Verify battery charging circuits and connections.

Initiating Devices

Perform functional testing of:

• Smoke detectors using approved UL-listed canned smoke or equivalent test method.

• Heat detectors.

• Manual pull stations.

• Waterflow and supervisory devices, where applicable.

• Monitor modules and input devices.

Notification Appliances

Verify proper operation of:

• Horns

• Strobes

• Speakers

• Combination notification appliances

Testing shall confirm:

• Synchronization of visual appliances.

• Audibility and intelligibility requirements.

• Proper activation and reset functions.

Monitoring and Communications

• Verify successful transmission of Alarm, Supervisory, and Trouble signals to the Central

Monitoring Station.

• Confirm communication pathway integrity.

• Test all reporting functions and communication devices.

2.2 Preventative Maintenance

The Contractor shall perform preventative maintenance necessary to maintain reliable system performance, including:

• Cleaning smoke detector sensing chambers using approved compressed air, vacuum equipment, or manufacturer-recommended methods.

• Cleaning panel interiors as necessary.

• Inspecting and tightening all terminal and field wiring connections.

• Verifying grounding and surge protection systems.

• Updating system software and firmware when manufacturer-approved updates are available and authorized.

• Reviewing system programming and configuration for proper operation.

• Identifying equipment nearing end-of-life and providing recommendations for replacement.

2.3 Corrective Repairs

The Contractor shall diagnose and repair system deficiencies identified during inspections, maintenance visits, or service calls.

Emergency Repairs

Emergency conditions include:

• Fire alarm system failure.

• Fire alarm control panel offline.

• Loss of monitoring capability.

• Conditions preventing restoration to normal operation.

Requirements:

• Twenty-four (24) hours per day, seven (7) days per week emergency response.

• Technician on-site within four (4) hours of notification.

• Contractor shall restore the system to “System Normal” status as quickly as practicable.

Non-Emergency Repairs

• Deficiencies identified during inspections shall be reported immediately.

• A written repair proposal shall be submitted within forty-eight (48) hours of identification.

• Upon authorization, repairs shall be scheduled and completed within a mutually agreed timeframe.

2.4 Backflow Prevention Device Inspection, Testing, Maintenance, and Repair The Contractor shall inspect, test, maintain, certify, and repair all backflow prevention assemblies associated with fire protection and domestic water systems in accordance with applicable state regulations, local authority requirements, and manufacturer recommendations.

Services shall include:

Inspection and Testing

• Annual testing and certification of all backflow prevention assemblies by a licensed Backflow

Prevention Assembly Tester.

• Verification of proper valve operation and pressure differentials.

• Inspection for leaks, corrosion, damage, tampering, or unauthorized modifications.

• Verification of proper accessibility and identification of each assembly.

• Submission of all required testing reports and certifications to the Owner and local Authority

Having Jurisdiction (AHJ).

Preventative Maintenance

• Cleaning of assemblies and associated strainers.

• Lubrication of moving parts where applicable.

• Exercise and operation of shutoff valves.

• Verification of freeze protection and enclosure condition where applicable.

Corrective Repairs

• Repair or replacement of defective check valves, relief valves, shutoff valves, gaskets, and associated components.

• Restoration of assemblies that fail annual certification testing.

• Emergency response for significant leaks or failures affecting fire protection systems.

Deliverables

• Annual Backflow Test Report.

• Certification documentation required by local authorities.

• Deficiency and repair recommendations.

• Updated inventory of all backflow prevention devices.

2.5 Fire Extinguisher Inspection, Maintenance, Testing, and Replacement The Contractor shall inspect, service, maintain, test, recharge, and replace portable fire extinguishers in accordance with NFPA 10 and all applicable federal, state, and local requirements.

Services shall include all fire extinguishers located within the facilities covered under this contract.

Monthly Visual Inspections

The Contractor shall verify:

• Extinguisher is in designated location.

• Extinguisher is visible and unobstructed.

• Operating instructions are legible.

• Safety seals and tamper indicators are intact.

• Pressure gauges indicate operable range.

• No evidence of corrosion, leakage, or physical damage.

Annual Maintenance

• Perform annual maintenance of all extinguishers in accordance with NFPA 10.

• Replace damaged tags and inspection labels.

• Verify proper extinguisher classification and placement.

• Update service records and maintenance tags.

Internal Maintenance and Hydrostatic Testing

The Contractor shall perform required:

• Six-year internal examinations.

• Hydrostatic testing at intervals specified by NFPA 10.

• Recharging following discharge, testing, or maintenance activities.

Corrective Actions

• Replace expired, damaged, recalled, or non-compliant extinguishers.

• Recommend relocation or additional extinguishers when code deficiencies are identified.

• Replace missing brackets, cabinets, signage, and accessories as required.

Deliverables

• Monthly Inspection Log.

• Annual Fire Extinguisher Service Report.

• Hydrostatic Test Reports, when applicable.

• Inventory of extinguisher locations, types, sizes, and service dates.

• Deficiency Report identifying corrective actions required.

2.6 Fire Alarm System Installation and Upgrades

The Contractor shall provide design-assist services, installation, programming, testing, and commissioning of new fire alarm equipment for the following facilities:

• Boat Barn

• Turtle Barn

• Wet Lab

• Turtle Hospital

Installation Requirements At a minimum, the Contractor shall furnish and install:

• Manual fire alarm pull stations at required exits and locations in accordance with applicable codes.

• Audible and visual notification appliances (horn/strobe or strobe devices as required by code and occupancy classification).

• Associated conduit, wiring, mounting hardware, and electrical connections.

• Addressable modules, control equipment, and interface devices required for system operation.

• Fire alarm control panels or panel expansion modules if required to support the new devices.

• Monitoring and communication equipment necessary for integration with the existing fire alarm monitoring system.

• Smoke and Carbon Dioxide Detectors in appropriate spaces.

System Integration The Contractor shall:

• Integrate all new devices with the existing fire alarm system where feasible.

• Program all new devices into the Fire Alarm Control Panel (FACP).

• Update system software, device labeling, and point descriptions.

• Verify alarm transmission to the Central Monitoring Station.

• Coordinate all programming and testing activities with facility management.

Testing and Commissioning Upon completion of installation, the Contractor shall:

• Perform 100 percent operational testing of all newly installed devices.

• Verify proper activation of notification appliances from each pull station.

• Verify supervisory, alarm, and trouble signal transmission.

• Conduct acceptance testing in accordance with NFPA 72 and local Authority Having Jurisdiction (AHJ) requirements.

• Correct all deficiencies identified during testing at no additional cost.

Documentation The Contractor shall provide:

• As-built drawings reflecting all installed equipment and wiring.

• Device inventory and address list.

• Programming documentation.

• Manufacturer warranties.

• Acceptance testing reports.

• Updated fire alarm system records.

• AHJ inspection and approval documentation, where required.

Additional Deliverables

Deliverable Frequency Description Fire Alarm Installation Design/Shop Drawings Prior to Installation Drawings showing device locations, wiring routes, and system integration.

Acceptance Test Report Upon Completion Documentation of successful testing of all newly installed equipment.

As-Built Drawings Upon Project Completion Final record drawings reflecting installed conditions.

Updated Device Inventory Upon Project Completion

Complete inventory of new and existing fire alarm devices.

Warranty Documentation Upon Project Completion

Manufacturer and installer warranties for all newly installed equipment.

Contractor Responsibility The Contractor shall be responsible for conducting a site survey of the Boat Barn, Turtle Barn, Wet Lab, and Turtle Hospital to determine the quantity and placement of pull stations, strobes, notification appliances, wiring pathways, and associated equipment necessary to achieve code-compliant fire alarm coverage. All installations shall comply with NFPA 70, NFPA 72, applicable local fire codes, and Authority Having Jurisdiction requirements.

3. Contractor Requirements

Certifications

All technicians performing work under this contract shall possess:

• NICET Level II Fire Alarm Systems certification or higher.

Licensing The Contractor shall maintain:

• A valid State Fire Marshal license, where required.

• A valid electrical contractor license, where required by jurisdiction.

• All required business licenses and permits.

Experience

• Minimum of five (5) years of documented experience in inspection, testing, maintenance, and repair of commercial fire alarm systems.

• Experience servicing systems of similar size and complexity.

Documentation The Contractor shall provide a detailed inspection and service report in NFPA 72 format within five (5) business days of each site visit.

Reports shall include:

• Devices tested.

• Deficiencies identified.

• Repairs performed.

• Recommended corrective actions.

• Technician name and certification number.

4. Deliverables

Deliverable Frequency Description

Initial Inspection Report Within five (5) calendar days of contract award inspection

Complete inventory of all devices and pass/fail status.

Annual Inspection Report Annually Complete inventory and pass/fail status of all devices.

Smoke Detector Sensitivity Report Semi-Annually Detector sensitivity testing results and compliance status.

Maintenance Log Per Visit Documentation maintained at the FACP showing all service activities.

Certificate of Fitness/Inspection Tag After Each Required Inspection Panel tagged Green, Yellow, or Red in accordance with local code requirements.

Deficiency Report As Needed Detailed list of deficiencies and recommended corrective actions.

5. Exclusions The following services are excluded unless specifically authorized in writing:

• Complete fire alarm system replacement.

• Major system upgrades or retrofits.

• Design services.

• Repairs resulting from acts of God, including lightning strikes, flooding, hurricanes, or other natural disasters.

• Repairs resulting from vandalism, misuse, or third-party damage.

• Wall, ceiling, painting, or aesthetic restoration following equipment replacement.

• Monitoring service fees.

6. Coordination and Site Requirements

• All testing activities shall be coordinated with facility management prior to commencement.

• Contractor shall utilize Walk-Test mode whenever feasible to minimize disruption to occupants.

• Contractor personnel shall sign in upon arrival and sign out upon departure for every service visit.

• Contractor shall comply with all facility safety requirements and access procedures.

• Any impairment of the fire alarm system shall be immediately reported to facility management.

7. Period of Performance Contract Term The period of performance shall be established in the resulting contract and includes two option years.

All items must be proposed as this is an all or nothing basis.

Work Schedule Authorized work hours are: Monday through Friday, 7:30 AM to 4:00 PM Excluding:

• Federal holidays

• Facility closures

• Emergency service calls

The Contractor shall comply with all applicable local noise ordinances, including those established by the City of Galveston, and shall conduct work in a manner that minimizes disruption to neighboring properties and facility operations.

Place of Performance All work under this contract shall be performed at the NOAA, NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551.

Deliverable Schedule All Deliverables will be delivered to Project Lead upon completion.

Deliverable Description Quantity/Media Completion Due Date

1 Initial Inspection Report Electronic delivered via email to project lead

Within 5 calendar days of award

Fire Alarm Installation/Upgrades for Boat Barn, Turtle Barn, Wet Lab and Turtle Hospital n/a Install by 12/31/2026

3 New Alarm Installation Drawings Electronic delivered via email to project lead Prior to Installation

4 New Alarm Acceptance Test Report Electronic delivered via email to project lead 1/15/2027

5 New Alarm As Built Drawing Electronic delivered via email to project lead 1/15/2027

6 Updated Device Inventory Electronic delivered via email to project lead 1/15/2027

7 Warranty Documentation for new Alarms

Electronic delivered via email to project lead 1/15/2027

8 Annual Inspection Report Electronic delivered via email to project lead

Within 14 calendar days of the expiration of each contract period

9 Smoke Detector Sensitivity Report Electronic delivered via email to project lead

Every six months after award

10 Maintenance Log Electronic delivered via email to project lead

Within 14 calendar days of each site visit

11 Certificate of Fitness/Inspection

Individual Device Tags (Green, Yellow, Red in accordance with local code

Within 14 calendar days of each inspection

12 Deficiency Report Electronic delivered via email to project lead

Within 14 calendar days of each inspection

Government-Furnished Resources NOAA will provide the site access, existing fire control system information and documentation. No additional resources will be provided.

Security Requirements Site access must be coordinated with the NOAA project lead.

Applicable Standards NFPA 72, National Fire Alarm and Signaling Code, manufacturer recommendations, and all applicable federal, state, and local requirements.

Special Requirements

Confidentiality and Data Privacy This contract may require that services contractors have access to Privacy Information. Service contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non-disclosure Agreement (NDA).

Intellectual Property Rights All deliverables are the property of the U.S. Government. All documents, analyses, files (digital or other), reports, notes and photos are to be used only by Contractor personnel assigned to this purchase order.

Documents, files and other data are to be stored exclusively on Government owned equipment and at no point should be saved or archived on personal drives or devices. Copies are not to be disseminated to anyone outside of the NMFS or to any other contractor personnel without explicit release from the Government.

Licenses/Certifications All technicians performing work under this contract shall possess NICET Level II Fire Alarm Systems certification or higher. Maintain a valid State Fire Marshal license, where required. Maintain a valid electrical contractor license, where required by jurisdiction. All required business licenses and permits, as required.

Required Knowledge and Experience:

The contractor shall have a minimum of five years of documented experience in inspection, testing, maintenance, and repair of commercial fire alarm systems as well as experience servicing systems of similar size and complexity.

Evaluation Factors:

SEE RFO 52.212-1 AND RFO 52.212-2 in the solicitation

CONTRACTOR’S INVOICE

Invoices must be submitted monthly in arrears.

Per NAM 1330-52.232-71 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (FEB 2023) The Contractor must submit payment requests electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP). The Contractor must use the IPP website to register, access, and submit payment requests. The IPP website address is https://www.ipp.gov.

"Payment request" means any request for contract financing payment or invoice payment to the Contractor. To be considered proper, invoices must be prepared in accordance with, and contain all elements specified in, the contract payment clause (e.g., FAR 52.212-4(g), FAR 52.232-25(a)(3), FAR 52.232-26(a)(2), FAR 52.232-27(a)(2)). All invoices are to be submitted in arrears per 31 U.S.C. § 3324.

Advance payments are prohibited by 31 U.S.C. § 3324, which provides that, except as provided by a specific appropriation or other law, “a payment under a contract to provide a service or deliver an article for the United States Government may not be more than the value of the service already provided or the article already delivered.” The primary purpose of 31 U.S.C. § 3324 is to protect the Government against the risk of nonperformance (or refusal to refund moneys) by the contractor after receipt of payment. See 22 Comp. Gen. 834, 835 (1946). In its simplest terms, the statute prohibits the Government from paying for goods before they have been received or for services before they have been rendered.

The Contractor must include the following documents as attachments to payment requests submitted through the IPP: Reports/Deliverables as laid out in the Statement of work

If the Contractor is unable to…