SOW_for_Training_facility_2019_REV.doc

STATEMENT OF WORK FOR FACILITIES FOR THE

2019 ANNUAL REGIONAL FISHERY MANAGEMENT

NEW COUNCIL MEMBER TRAINING

BACKGROUND/PURPOSE

The U.S. Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Office of Sustainable Fisheries (SF) will host the 2019 Regional Fishery Management Council Training in Silver Spring, MD on October 16-18th, 2019. Planning for this meeting begins in August 2019. The Councils were established in 1976 by the Magnuson-Stevens Fishery Conservation and Management Act (Magnuson-Stevens Act). The Secretary of the Department of Commerce makes appointments to the Councils from lists of qualified individuals nominated and submitted by the governors of the constituent council states or tribal Indian governments. The Magnuson-Stevens Act requires a new Council training program designed to prepare newly appointed Council members on the numerous legal, scientific, economic, and conflict of interest requirements that apply to Council members’ responsibilities and the fishery management process. Council members are required to complete the training within one year of the date of their appointment.

NMFS is committed to providing timely training for recently appointed Council members within several months of their appointment to the Council. Training is made available to existing Council members, staff from the regional offices and regional science centers of NMFS, and may be available to committee and advisory panel members, as resources allow. Generally 25-30 individuals participate in the training each year. Training sessions are delivered by senior officials and experts from the DOC and NMFS to ensure the Council members and other trainees understand fishery management science and techniques, National Standards, the fishery management council process, codes of conduct, other key information relevant to the matters of the Councils, and to instill the importance of stewardship of our marine fish resources to the Administration and nation.

For 2019, NMFS must hold the training in Silver Spring, MD to allow both quick and easy Metro access for senior NMFS officials and Silver Spring based FTEs that must make presentations during the training (but are not required to stay the entire day), and for logistical transportation of equipment and materials.

REQUIREMENTS/DELIVERABLES

1. The solicitation is for a conference/training facility and sleeping accommodations that are within a 5 block walking distance of NOAA Headquarters in Silver Spring, MD and Silver Spring Metro station. The sleeping room accommodations facility must provide accessible facilities under the Americans for Disabilities Act, must be FEMA approved, and must meet the requirements listed below.

2. Four guest rooms will be needed for the night of October 14, a block of approximately approx. 30 rooms will be needed for the nights of October 15, 16, 17, and ten rooms for the night of October 18th. These rooms are not to exceed the Federal Government per diem rate for the Washington, DC or Silver Spring, MD area. The per diem rate will be calculated based upon the rate published at time contract is awarded. The Government will pay for only the number of rooms used.

Additionally, a separate block of 8 guest rooms must be available at the normal government rate for the nights of October 15-18th. This is not part of the purchase order/contract directly; the attendees using these rooms will be making their own hotel arrangements.

3. A meeting room that can accommodate round tables for approx. 30 individuals (approximately 4 individuals per table), a side table with 3 chairs plus perimeter seating to accommodate an additional 10-15 individuals; and two skirted tables outside the meeting room for use as a registration area for the three days of training.

Dates and times for the meeting room to be set up and available:

· Wednesday, October 16, 2019:

7:00 a.m. – 6:00 p.m.

· Thursday, October 17, 2019:

7:00 a.m. – 6:00 p.m.

· Friday, October 18, 2019:

7:00 a.m. – 6:00 p.m

4. Audio Visual Requirements for meeting room:

· Podium and microphone

· Microphone system or mixer necessary to service all microphones in the room (4 channel)

· Lapel microphone - wireless

· LCD projector on a stand, power cord and cable ready to be connected to a laptop computer

· Screen for LCD projection

· Free standing microphone in back center of room

· Extension cords and power strips for the tables

· Wi-fi access for (35-40) participants (WPA2 encryption requested)

5. Area to accommodate continental breakfast, served morning/afternoon breaks consisting of light refreshments for 40 participants to allow full participation through the scheduling of programs during meals/breaks for the 3 days, and a buffet-style lunch for approximately 40 people for October 17th. It is preferable to have the break refreshments available outside and adjacent to meeting room if possible, otherwise, it is to be set up at the back of meeting room. A continental breakfast is defined to include but not be limited to, cereal, fruit, pastries, breads, coffee, tea, milk, and juice. Light refreshments are defined to include, but not be limited to, coffee, tea, milk, juice, soft drinks, bagels, fruit, granola bars, pretzels, cookies, chips, or brownies.

6. Table of Cost Breakdown

Please complete the attached table.