AMENDMENT 1 TO RFQ 1332KP24Q0104_CO SIGNED.PDF

(x)

1332KP24Q0104

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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SIAD-WHITE

SILVER SPRING MD 20910

SSMC2, 11th FLOOR

1325 EAST WEST HWY

SIAD-WHITE

08/21/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/21/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purposes of this Amendment 1 to solicitation/Request for Quote (RFQ) 1332KP24Q0104 are to 1) provide and answer any question received in response to the RFQ; 2) provide changes

(additions) to the Statement of Work (SOW) shown in red highlighted language/chart (SOW attached); 3) revise Sections XII and XIII to include the, respective, ‘instructions’ and

‘evaluation’ language for the ‘factory certified technicians’ requirement; and, 4) incorporate any change based on 1), 2) and 3) into the solicitation/RFQ.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

MARIO GRAY

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

8/23/2024

1332KP24Q0104 0001

Solicitation/RFQ 1332KP24Q0104 is not being re-issued in its entirety.

Questions to Solicitation/RFQ 1332KP24Q0104 will not be accepted. The due date and time for the receipt of quotations to Solicitation/RFQ 1332KP24Q0104 remains unchanged.

For any quotation received in response to Solicitation/RFQ 1332KP24Q0104, the Quoter MUST acknowledge receipt of this Amendment 1 by one of the methods as prescribed in SF-30 Block 11.

AMENDMENT 1 - PART 1 QUESTION AND ANSWER

QUESTION: Can you provide the battery information? Model, number of strings and number of batteries?

ANSWER (SEE CHART BELOW):

SITE BATTERY MODEL NUMEBR OF

BATTERIES

NUMBER OF

CABINETS

NUMBER OF

STRINGS

NOAA Site Fairbanks Alaska

16-volt Enersys

16HX925F-FR

300 10 10

NOAA Site Barrow Alaska

12-volt GP1272 F2

7.2AH

64 1 2

AMENDMENT 1 - PART 2 REVISED STATEMENT OF WORK (SOW)

UPS PREVENTATIVE MAINTENANCE SOW

1. Introduction/Background

The mission of the National Environmental Satellite, Data, and Information Service (NESDIS), Office of Satellite and Product Operations (OSPO) is to manage and direct the operation of NOAA’s satellites and the acquisition of remotely sensed data, as well as the central ground facilities which ingest, process, and distribute environmental satellite data and derived products at the Fairbanks Command and Data Acquisition Station (FCDAS) in Fairbanks, Alaska. FCDAS is a 24/7/365 satellite tracking station operated by the National Oceanic and Atmospheric Administration (NOAA) in support of United States and International operational and research environmental orbiting spacecraft near Fox, Alaska. FCDAS also operates an unmanned satellite tracking station in Barrow, Alaska; a remote and isolated community on Alaska's Northern coast far above the Arctic Circle. Both Stations have Uninterruptible Power Source (UPS) that require periodic maintenance.

2. Scope of Work

The scope is for the contractor to provide semi-annual UPS Preventative Maintenance visits to the Fairbanks and Utqiavk (Barrow) CDA Stations. This includes batteries, on-site emergency service, travel to and from the sites, labor, tech support, call management, field modifications, emergency telephone support 7 days/week, 24 hours/day. The servicing contractor provide all necessary tools, software, and other materials necessary for diagnostics and testing under this Service Support Agreement (SSA).

Written reports describing test results and state of each system shall be delivered after each preventive maintenance (PM) visit.

Fairbanks, Alaska:

• Two annual preventive maintenance visits for two Eaton Power Expert 9395-900/500 500kW UPS Systems.

• Semi-annual battery preventive maintenance visits for battery banks for each UPS unit [i.e., five strings of 30 batteries (16v) per unit (300 batteries total)].

• Support shall include 7 days/week, 24 hours/day telephone technical support and a maximum 24-hour response time on-site for emergency service.

Barrow, Alaska:

• Two annual preventive maintenance visits for one APC Uninterruptable Power Source (UPS) Model SUVTP15KF4B4S, 15kVA 208V 3PH UPS with (4) battery modules (1) SBPSU1OK I5F-WP External Maintenance bypass panel.

• Support shall include 7 days/week, 24 hours/day telephone technical support and a maximum 48-hour response time on-site for emergency service.

SITE BATTERY MODEL NUMEBR OF

BATTERIES

NUMBER OF

CABINETS

NUMBER OF

STRINGS

NOAA Site Fairbanks Alaska

16-volt Enersys

16HX925F-FR

300 10 10

NOAA Site Barrow Alaska

12-volt GP1272 F2

7.2AH

64 1 2

3. Product and Service Specifications:

Two (2) Semi-annual Preventative Maintenance visits for

Fairbanks, Alaska Part Number: Eaton PW9395 500kva UPS

Barrow, Alaska Part Number: APC SUVT15k

All UPS Preventative Maintenance requires that the contractor performing the work be an Original Equipment Manufacturer (OEM) factory certified technician.

4. Security Requirements (Security Clearances if any):

Contractor personnel for on-site maintenance under this statement of work shall be escorted as visitors by an authorized federal employee at all times within DOC/NOAA facilities, no access to IT equipment is authorized.

5. Period of Performance – Consider Option periods

Base Year: September 13, 2024 – September 12, 2025 Option Year 1: September 13, 2025 - September 12, 2026 Option Year 2: September 13, 2026 - September 12, 2027 Option Year 3: September 13, 2027 - September 12, 2028 Option Year 4: September 13, 2028 - September 12, 2029

6. Place of Performance

NOAA / NESDIS CDA Station 1300 Eisele Road Fairbanks Alaska, 99712 and

Barrow Observatory 5 miles Northeast of the City of Barrow Alaska, 99723

SPECIAL REQUIREMENTS:

This requisition requires substantial lead time for scheduling maintenance visits prior to arrival.

Coordinate your trips to the NOAA FCDAS in Fairbanks and Barrow Observatory with The Facilities Manger TOC @ (907) 451-1283. Access restrictions apply to any Government Facility, Base or Station.

Upon arrival at FCDAS a NOAA Affiliate Electrician will accompany technician while maintenance is performed on the two UPS units.

Upon arrival in Barrow a NOAA Affiliate Electrician will accompany technician while maintenance is performed on the one UPS units.

7. Technical Point of Contact for this Action

To be provided upon award

AMENDMENT 1 - PART 3 REVISED SECTION XII AND SECTION XIII

SECTION XII - INSTRUCTIONS, CONDITIONS, AND NOTICES

FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services. (SEP 2023)

Quote Submittal Instructions

Cover Page The cover page shall include a POC (name and telephone number); small business status, valid quote and payment terms.

Quote Format Vendor shall submit a quote based on the following instruction:

• Quoter shall provide a firm-fixed-price for each year of service and a total firm-fixed-price for all years of service combined (cumulative). Quoted price shall be firm fixed price and broken down per site location as listed in the SOW in Section III.

• All UPS Preventative Maintenance requires that the contractor performing the work be an OEM factory certified technician. The contractor shall provide documentation, with its quotation, that its technician(s) performing the work is an OEM factory certified technician.

• Quoter shall complete and include the FAR provisions in Section XI with its quote.

• Quoter is encouraged to provide a discount on the services requested in Section III.

• Partial Quotes Will Not be accepted.

Response Dates If there are questions to this RFQ, they shall be submitted no later than 12:00 PM Eastern Standard Time (EST) Friday, August 23, 2024.

Quotations are due by Thursday, August 29, 2024 at 10:00AM EST.

The Government’s points of contact for questions and quotations are Ngoc Linh Coughlin Contract Specialist (ngoclinh.coughlin@noaa.gov) and Mario Gray, Contracting Officer (Mario.Gray@noaa.gov).

SECTION XIII - BASIS OF AWARD

FAR 52.212-2 Evaluation - Commercial Products and Commercial Services. (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factor considered. The following factors shall be used to evaluate quotes:

• 1. Technical Acceptability In order to be evaluated technically acceptable: All quoted services must meet the Government's requirements described in Section III. The quote must include documentation that contractor’s technician(s) performing the work is an OEM factory certified technician in accordance with the Government's requirements described in Section III.

• 2. Price The Government will evaluate each quoted firm-fixed-price by adding the quoted firm-fixedprice for the base year to the quoted firm-fixed-price for each option year (four total option years). Therefore, the Government will evaluate the total quoted firm-fixed-price for all years combined (cumulative) to determine the lowest quoted firm-fixed-price in response to this solicitation.

Also, the Government will evaluate whether the total quoted firm-fixed-price reflects an accurate understanding of the Government's Requirements and whether the total quoted firm-fixed-price is reasonable.

The Government will award a contract based on the quote that is lowest priced and technically acceptable.

(End of provision)

There are no further changes to this solicitation.