1331564-event.pdf

10 August 2025

Radiant Heat System Replacement at the Williamsburg Garage Radiant Heat System Replacement at the Williamsburg Garage

10 August 2025

Open 8/8/2025 12:06 PM CDT Type RFB - Request for Bids Close 8/29/2025 1:00 PM CDT Number 645-RFB-2028-2026 Currency US Dollar

Sealed Until 8/29/2025 1:00 PM CDT

Payment Terms 0% 0, Net 60

10 August 2025

Contacts Julie Brown julie.brown@iowadot.us

Phone +1 515-239-1892

10 August 2025

Commodity Codes Commodity Code Description 91450 Heating, Ventilating and Air Conditioning (HVAC) 3193 Unit Heaters, Gas-Fire, Radiant and Infrared, Portable and Stationary 94155 HVAC Systems, Power Plant, Maintenance and Repair

10 August 202510 August 202510 August 202510 August 202510 August 202510 August 202510 August 202510 August 202510 August 2025 mailto:julie.brown@iowadot.us

Overview

The Iowa DOT is seeking competitive bids for a Radiant Heat System Replacement at the Williamsburg Garage. The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.

Shipping Terms

Deliveries shall be F.O.B Destination.

Award - Cost and Other Factors

It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity..

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.

Contract Term

DOT estimated start date: After award

DOT estimated completion date: November 25, 2025

DOT Responsibility-Inspection and Supervision

• All work shall be according to the approved design and shall be under the direct supervision of the Iowa DOT.

• Periodic site inspections will be carried on by the Iowa DOT with the Contractor to ensure coordination of the project.

• The Iowa DOT will provide a list of items requiring inspection prior to or during installation. The Contractor is to give the Iowa DOT notice no less than 24 hours in advance of installation.

• The Iowa DOT point of contact after the contract award shall be determined.

Payment and Completion of Contract

Payments on contract will be made monthly by means of state warrants to the extent of Ninety-Seven Percent (97%) of the value of work performed, including acceptable material stored at the building site, as determined by the Contractor as governed by the Iowa DOT.

Site Visits

Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410

A site visit is at the discretion of the vendor. To schedule a site visit please email Julie Brown at julie.brown@iowadot.us with the requested date and time for the visit. Please give a 24-hour notice in advance of the requested date. Any questions that arise during the site visit must be emailed to the Purchasing Agent listed above or submitted through the Q & A Board on the solicitation.

Tax Exemption

The Iowa Department of Transportation is a tax-exempt agency. Tax exemption certificates will be provided upon request.

Davis-Bacon wages do not apply.

Bid Opening

Date: August 29, 2025

Time: 1:00 PM CST

Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 271 798 631 418 9

Passcode: nA6Za6ML

Dial in by phone

+1 515-817-6093,,491356382# United States, Ames

Find a local number

Phone conference ID: 491 356 382#

For organizers: Meeting options | Reset dial-in PIN

Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.

https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDg5ODZmNDItMDE3NS00ZTNhLWE4ODEtMTYyZWM4NWUwNWRk%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%22fdf50a62-1b5f-4992-b98a-cf2897bd292e%22%7d https://dialin.teams.microsoft.com/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=491356382 https://teams.microsoft.com/meetingOptions/?organizerId=fdf50a62-1b5f-4992-b98a-cf2897bd292e&tenantId=a1e65fcc-32fa-4fdd-8692-0cc2eb06676e&threadId=19_meeting_NDg5ODZmNDItMDE3NS00ZTNhLWE4ODEtMTYyZWM4NWUwNWRk@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing

Required to View Event

Prerequisites Required to Enter Bid

10 August 2025

1. Bidder shall certify that they have read, understand, and accept.

2. Bidder shall certify that they have read, understand, and accept.

3. Bidder shall certify that they have read, understand, and accept.

4. Bidder shall certify that they have read, understand, and accept.

5. Bidder shall certify that they have read, understand, and accept.

6. Bidder shall certify that they have read, understand, and accept.

7. Bidder shall certify that they have read, understand, and accept.

8. Bidder shall certify that they have read, understand, and accept.

9. Bidder shall certify that they have read, understand, and accept.

10 August 202510 August 202510 August 202510 August 202510 August 202510 August 202510 August 2025

Buyer Attachments

1. Specifications - D6 Williamsburg MaintGar_Radiant Heat Replcmt.pdf

2. Plans - 30 APR 2025_WILLAMSBURG GARAGE RADIANT HEAT 2025.pdf

10 August 202510 August 202510 August 202510 August 202510 August 202510 August 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMxNTY0LTE4Njc0MjQ2NTlTcGVjaWZpY2F0aW9ucyAtIEQ2IFdpbGxpYW1zYnVyZyBNYWludEdhcl9SYWRpYW50IEhlYXQgUmVwbGNtdC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMxNTY0LTE4Njc0MjQ4MDlQbGFucyAtIDMwIEFQUiAyMDI1X1dJTExBTVNCVVJHIEdBUkFHRSBSQURJQU5UIEhFQVQgMjAyNS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Construction Instructions:

1.1

Labor Relations:

All Bidders, before entering into a contract with the Department, must be registered with the Division of Labor in the Iowa Department of Workforce Development (515-281-3606) according to chapter 91C, Code of Iowa 2015. This pertains to contractor’s who engage in the business of construction. Please provide your contractor number.

1.2 Is there a lead time on Fabricated or Custom-Built Materials? All Bidders must provide a lead time on any fabricated or custom-built product or products that will impact the project timeline. "No" indicates that all materials needed for the project are readily available with no known delays.

1.3 Project Period:

Please provide the estimated number of days needed to complete the project in this proposal once you have materials readily available.

1.4 Fabricated or Custom-Built Materials Lead Time: Lead times are to be listed for each fabricated product, including estimated product delivery date.

1.5 Bidder's Proposed Project Dates: If bidder wishes to propose alternate project start and end dates, please provide in response field. DOT will evaluate and consider the proposed dates.

1.6 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Fax Number, and Email address.

1.7

Performance and Payment Bond:

If the contracted amount is $25,000 or more, the successful Bidder must furnish a performance and payment bond covering the faithful performance of 100% of the Contract and the payment of all obligations arising thereunder.

Iowa DOT will provide the Performance and Payment Bond Form 131070 upon contract award.

A Resident Commission Agent or attorney-in-fact must file a copy of the power of attorney.

1.8 Power of Attorney:

Attorney-in-fact who signs the Proposal Guaranty and/or Performance Bond must file with each bond a certified and effectively dated copy of the Power of Attorney.

1.9

Insurance Required:

The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.

1.10 Are you imposing tariffs on your bid?

1.11 If contractor is imposing tariffs in their bid, indicate type of tariff and fee for each tariff below.

10 August 202510 August 202510 August 202510 August 202510 August 2025

Product Line Items Product Line Items

There are no Items added to this event.

10 August 202510 August 202510 August 202510 August 2025

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Radiant Heat System Replacement at the Williamsburg Garage 1 JA - Job

Contractor to provide all materials, labor and equipment necessary for the removal and replacement of the Ceiling hung radiant heat system at the Williamsburg Maintenance Garage.

Specification and Plans attached to the 'Buyer Attachments' section for review.

10 August 202510 August 202510 August 2025