13284-20250108082653 DSU.pdf

This is a Request for Proposals (RFP) issued by Delta State University's Office of Procurement Services for beverage services including vending, retail, and pouring rights. The RFP seeks a strategic beverage partner to provide comprehensive beverage services across the Cleveland, MS campus, including athletic facilities that showcase NCAA Division II athletics. Sealed proposals are due by 2:00 pm CST on January 30, 2025, with a campus visit scheduled for January 20, 2025. Questions are due by January 21, 2025, with responses provided by January 27, 2025. The contract term is five years with the possibility of a two-year extension upon mutual agreement.

The agreement grants exclusive rights (100% of pouring rights and 85% of vending) to sell beverages across campus facilities, with certain exclusions for faculty/staff/student preferences. The current environment includes 23 beverage vending machines, 46 single door coolers, 14 double door coolers, and 9 countertop coolers. Evaluation criteria include projected financial return (40%), operations and plan (20%), product preference (20%), corporate structure/credentials (10%), and efficiencies/sustainability (10%). Specific requirements include maintaining energy-efficient equipment, with 50% of machines requiring "Energy Miser" technology in year one, increasing to 100% by year three. The vendor must provide 24-hour repair service with a three-hour response time and submit monthly royalties/commissions by the 10th of each month.