1327225-event.pdf

28 July 2025

Food Prep Services DPHHS is seeking a Contractor to provide licensed food meal preparation services. Offeror(s) are to provide food preparation and food services for the (MCDC) located in Butte, MT, as detailed herein.

28 July 2025

Open 7/28/2025 2:00 PM MDT Type Request for Proposal Close 9/4/2025 2:00 PM MDT Number DPHHS-RFP-2026-0629AB Currency US Dollar

Sealed Until 9/4/2025 2:00 PM MDT

Payment Terms 0% 0, Net 30

28 July 2025

Contacts Amanda Battin Amanda.Battin2@mt.gov

Phone +1 406-444-9665

28 July 2025

Commodity Codes Commodity Code Description 2001 Foods - Catering Services 2002 Foods - Dairy Product Processing Supplies 2003 Foods - Meats 2004 Foods - Non-Perishable 2005 Foods - Perishable 2006 Food - Services

28 July 202528 July 202528 July 202528 July 202528 July 202528 July 202528 July 202528 July 202528 July 2025 mailto:Amanda.Battin2@mt.gov

The State of Montana, State Procurement Services Division (SPSD), on behalf of the Department of Health and Human Services, (DPHHS), is issuing this Request for Proposal (RFP) to provide licensed food meal preparation services. The Offeror(s) are to provide food preparation and food services for the Montana Chemical Dependency Center (MCDC) located in Butte, MT.

A more complete description of the services is provided in Questions. Responses submitted to this RFP must comply with the instructions and procedures.

For assistance with eMACS functionality, such as Vendor Registration , How to respond to a bid (IFB) or Proposal (RFP), How to videos, see the eMACS Vendor Handbook. Additional resources can be found at: https://spb.mt.gov/eMACS-Resources For additional eMACS help not found within the Handbook or website, contact the eMACS Help Desk at 406-444-2575.

Be sure to review and submit your response upon completion

Description https://spb.mt.gov/eMACS-Resources

Required to View Event

Prerequisites Required to Enter Bid

28 July 2025

1. Review and accept the Single Point of Contact information.

2. Review and accept the Optional Pre-Proposal Conference.

3. Review and accept the Q & A Board information.

4. Review and accept the contract as provided.

5.

Review and accept the insurance requirements. Offeror requesting change(s) or exception(s) to these requirements must submit the request(s) using the Contract Exception form. This form must be submitted by the deadline as listed on the Schedule of Events. The State will not consider any changes after the deadline. The State reserves the right to not accept any or all contract exceptions.

6.

Offerors requesting additions or exceptions to the contract terms shall submit them to the Q&A Board.

Offerors must use the Contract Exception template attached to this prerequisite. Offerors must detail why the exception is being sought and what specific effect it will have on the offeror's ability to respond to the RFP. Exceptions submitted after deadline will not be considered.

7. Review and accept the RFP Evaluation Process information.

8. Review and accept the Product Demonstration information.

9. Review and accept the Vendor Registration information.

10. Review and accept the Montana Time Zone information.

11. Review and accept the Registration with the Secretary of State information.

12. Review and accept the Debarment information.

13. Review and accept the RFP General Information.

14. Review and accept the Submitting a Proposal information.

15. Please review and accept the eMACS Handbook - Responding to Events. Additional resources are available at https://spb.mt.gov/eMACS-Resource

16. Review and accept the Montana Prevailing Wage Requirements Information.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Mandatory Requirements

Instructions:

To be eligible for consideration, an offeror must meet all mandatory requirements. The State will determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail in any of the mandatory requirements will be removed from further consideration.

1.1 Offeror must complete and upload the attached Business Information document.

1.2 Offeror must download and review the attached Scope document. Thoroughly address each item in the document and upload it to this question.

1.3 Offeror must download and review the attached Offeror Qualifications document.

Thoroughly address each item in the document and upload it to this question.

1.4 Offeror must download and review the attached Cost Proposal document. Thoroughly address each item in the document and upload it to this question.

1.5 Offeror must certify and comply with the ability to obtain all licenses and permits required before contract award.

Group 2: Confidential Information

Instructions:

The State of Montana is required by both the Montana Constitution and its laws to permit the public to examine documents that are kept or maintained by the public agencies, other than those legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq, Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont.

Code Ann. §§ 30-14-401, et seq

2.1 Does your proposal contain confidential information? If you select Yes, another question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors MUST also upload a copy of the response with all areas claimed as confidential or proprietary redacted under Supplier Attachments.

2.2 Offerors must upload a completed Trade Secret Affidavit.

Group 3: Equal Pay for MT Women Instructions:

3.1 Equal Pay for Montana Women. Offerors who agree and certify compliance to Executive Order No. 12-2016, Equal Pay for Montana Women, will receive a bonus of 5% of the total points available. Offerors who do not comply will not receive bonus points.

Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations

Instructions:

Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

4.1

Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation

4.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.

4.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit, or are a company with fewer than 10 full-time employees.

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Lump Sum Total 1 LS - Lump Sum

Lump Sum Total - Product Line Items

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Lump Sum Total 1 LS - Lump Sum

Lump Sum Total - Service Line Items

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