1323706-event.pdf

30 June 2025

Janitorial Services for Billings Airport-DEQ The State of Montana Department of Environmental Quality seeks a contractor to provide comprehensive janitorial services at the Billings Logan International Airport facility leased by DEQ in Billings.

30 June 2025

Open 6/30/2025 8:00 AM MDT Type Request for Proposal Close 7/21/2025 2:00 PM MDT Number DEQ-RFP2026-0197 Currency US Dollar

Sealed Until 7/21/2025 2:00 PM MDT

Payment Terms 0% 0, Net 30

30 June 2025

Contacts Rebecca Gregg Rebecca.Gregg@mt.gov

Phone +1 406-444-3101

30 June 2025

Commodity Codes Commodity Code Description 0606 Building Maintenance - Janitorial Services

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The State of Montana Department of Environmental Quality seeks a contractor to provide comprehensive janitorial services. Work specific to this project is described in the Scope of Work posed on the Prerequisites page of this event. Proposals submitted in response to this Request for Proposals (RFP) must comply with the instructions and precautions herein as well as provide all required documents either as specifically called out in the eMACS event-including the Q&A Board and/or contained within the solicitation documents.

Questions, comments, clarification requests, etc. must be posted to the Question-and-Answer Board (link on the left side of screen); additional instructions are provided in the prerequisites. Please contact the eMACS support desk for technical assistance with completing and submitting your bid. They may be reached at 406-444-2575 or emacs@mt.gov.

Be sure to review and submit your response upon completion.

Description mailto:emacs@mt.gov

Required to View Event

Prerequisites Required to Enter Bid

30 June 2025

1. Review and accept the Single Point of Contact information.

2. Read and accept Montana's Standard Terms and Conditions

3. Review and accept the RFP General Information.

4. Read and accept Billings Janitorial SOW.

5. Review and accept the contract as provided.

6. Review and accept the Optional Pre-Proposal Conference.

7.

Read and accept the Insurance Requirements information. All questions or requests for exceptions must be submitted to the Q&A Board by the question submittal date of 2:00 p.m., MST July 10, 2025.

Negotiation requests after the solicitation closes will not be entertained. By attesting understanding and acceptance of this prerequisite, Offeror is also attesting they have the required insurance with endorsement readily available to submit within seven (7) days of receiving the Request for Documents Notice if awarded the Contract.

8. Review and accept the Montana Prevailing Wage Requirements information.

9. Read and accept the Registration with Montana Secretary of State Office

10. Review and accept the Vendor Certification to Conduct Business information. This includes debarment, suspension, ineligibility and voluntary exclusion, and conflict of interest.

11.

Offerors requesting additions or exceptions to the contract terms shall submit them to the Q&A Board.

Offerors must use the Contract Exception template attached to this prerequisite. Offerors must detail why the exception is being sought and what specific effect it will have on the offeror's ability to respond to the RFP. Exceptions submitted after deadline will not be considered.

12. Review and accept the RFP Evaluation Process information.

13. Please review and accept warranty language for services

14.

Read and accept the information presented in the Offeror Qualifications document. Note: Responses will be uploaded to the corresponding Questions line items on the Questions page of this eMACS event. In all cases, be advised that only one document PER question line item can be uploaded. All additional documents necessary to provide your complete response to the relevant questions must be appropriately labeled and uploaded to the Supplier's Attachments page.

15. Please review all question-and-answer entries for this solicitation by clicking on the Q&A Board and viewing each question and answer.

16. Review and accept the Montana Time Zone and Response Submittal information.

17. Read and accept Amendment Notification information.

18. Read and accept Offeror Representations information.

19. Read and accept Post-RFP/Pre-Award Meeting Information.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Offeror Information

Instructions:

To be eligible for consideration, an offeror must meet all mandatory requirements. The State will determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail in any of the mandatory requirements will be removed from further consideration.

1.1

Provide your full company name, address, and phone number. In addition, list the contact(s) for your company who can answer questions regarding your submitted response. Include contact(s) name, phone number, and email address. Finally, provide the name, title, and email address for the individual authorized to sign contract documents.

1.2 Provide your staff qualifications. Offeror shall provide a summary of qualifications (including education), work experience/skills, and roles they will have for all personnel that will be directly involved to complete the work under this RFP.

Group 2: Offeror Qualifications Instructions:

2.1

Provide your company experience. Offeror shall provide documentation establishing that the company(s) submitting the proposal has/have the qualifications to provide the services specified in this RFP for at least the three (3) years prior to this RFP. Offeror shall provide a general description of the firm(s) including the primary source of business, organizational structure and size, and their overall understanding of working with government/institutional contracts. Include information from Scope of Work Section 3.1.1, Labor.

NOTE: Only one document can be uploaded in response to this Question. Additional information used to supplement your response must be appropriately labeled and uploaded as a separate document(s) on the Supplier's Attachments page.

2.2

Provide your Staff Qualifications (Assigned Contractor Employees). Offeror shall provide a summary of qualifications (including education), work experience/skills, and roles they will have for all personnel that will be directly involved to complete the work under this RFP. NOTE: Only one document can be uploaded in response to this Question. Additional information used to supplement your response must be appropriately labeled and uploaded as a separate document(s) on the Supplier's Attachments page.

2.3

Provide your references. Offeror shall provide three references that are currently using or have previously used services of the type proposed in this Solicitation. The references may include state, federal, or other government entities, private businesses, or universities for whom the offeror, preferably within the last 5 years, has successfully provided the types of services covered under this RFP. At a minimum, the offeror shall provide the company/entity name, location where the services were provided, contact person(s), contact telephone number, e-mail address, and a complete description of the services provided, and dates of service. These references may be contacted to verify the offeror’s ability to perform the contract. The State reserves the right to use any information or additional references deemed necessary to establish the ability of the offeror to perform the contract. Negative references and/or unreachable references may be grounds for proposal disqualification.

Group 3: Plans, Sheets, and Lists Instructions:

3.1

Provide your Quality Assurance/Quality Control Plan. PLEASE LIMIT YOUR RESPONSE TO 25 PAGES OR LESS. Offeror shall provide a Quality Assurance/Quality Control Plan that explains their proposed work plan and the methods to be used that will convincingly demonstrate to the State what the offeror intends to do;

the timeframes necessary to accomplish the work; and how the work will be accomplished to meet the contract requirements detailed in Attachment A: Scope of Work for Janitorial Services at Billings Airport-DEQ. Offeror must specifically address each of the deliverables as defined in this RFP. NOTE: Only one document can be uploaded in response to this Question. Additional information used to supplement your response must be appropriately labeled and uploaded as a separate document(s) on the Supplier's Attachments page.

3.2

Provide your Safety Plan. PLEASE LIMIT YOUR RESPONSE TO 10 PAGES OR LESS. Offeror shall provide a Safety Plan that explains their methods to ensure proper training, proper use of supplies, materials, and equipment to include transport, use, storage, and disposal, use of notification of potential harm (i.e., caution wet floor signs, emails/verbal notifications), mitigating potential cross contamination, and how they respond to any spills, trips, falls, etc. that will convincingly demonstrate to the State Offeror’s approach and management of these safety concerns. NOTE: Only one document can be uploaded in response to this Question. Additional information used to supplement your response must be appropriately labeled and uploaded as a separate document(s) on the Supplier's Attachments page.

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3.3 Provide examples of your check-off sheets and proposed schedule of services. NOTE:

Only one document can be uploaded in response to this Question. Additional information used to supplement your response must be appropriately labeled and uploaded as a separate document(s) on the Supplier's Attachments page.

3.4

Provide your explanation of how you will ensure building security for After-hours/weekends/ememergency services. NOTE: Only one document can be uploaded in response to this Question. Additional information used to supplement your response must be appropriately labeled and uploaded as a separate document(s) on the Supplier's Attachments page.

3.5 Provide the list of equipment you propose to use in the fulfillment of contracted services. NOTE: Only one document can be uploaded in response to this Question.

Additional information used to supplement your response must be appropriately labeled and uploaded as a separate document(s) on the Supplier's Attachments page.

3.6

Provide the list of supplies and materials you propose to use in the fulfillment of contracted services. NOTE: Only one document can be uploaded in response to this Question. Additional information used to supplement your response must be appropriately labeled and uploaded as a separate document(s) on the Supplier's Attachments page.

3.7

Provide an explanation of your understanding of limited on-site janitorial storage space and how you plan to accommodate it. NOTE: Only one document can be uploaded in response to this Question. Additional information used to supplement your response must be appropriately labeled and uploaded as a separate document(s) on the Supplier's Attachments page.

Group 4: Confidential Information

Instructions:

The State of Montana is required by both the Montana Constitution and its laws to permit the public to examine documents that are kept or maintained by the public agencies, other than those legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq, Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont.

Code Ann. §§ 30-14-401, et seq

4.1 Does your proposal contain confidential information? If you select Yes, another question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors MUST also upload a copy of the response with all areas claimed as confidential or proprietary redacted under Supplier Attachments.

4.2 Offerors must upload a completed Trade Secret Affidavit.

Group 5: Equal Pay for MT Women Instructions:

5.1 Equal Pay for Montana Women. Offerors who agree and certify compliance to Executive Order No. 12-2016, Equal Pay for Montana Women, will receive a bonus of 5% of the total points available. Offerors who do not comply will not receive bonus points.

Group 6: Verification of Nondiscrimination Against Firearms Entities/Trade Associations

Instructions:

Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

6.1

Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation

6.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.

6.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit, or are a company with fewer than 10 full-time employees.

Group 7: Cost Proposal Instructions:

7.1 Offeror must download and review the attached Cost Proposal document. Thoroughly address each item in the document and upload it to this question.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Regular Contracted Services-This is what will be evaluated per the Cost Proposal & Eval. Criteria # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Grand Total 1 LS - Lump Sum 8/4/2025 to 7/31/2026

This is the summation of weekly, monthly and semi-annual services.

2. Non-Contracted Services-This is informational only # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Optional Additional Services 1 SF - Square Feet 8/4/2025 to 7/31/2026

Cost per square foot for recommended work.

S2 Optional Additional Services 1 HR - Hour 8/4/2025 to 7/31/2026

Cost per hour for recommended work.

S3 Emergency Services 1 HR - Hour 8/4/2025 to -

Cost per hour for emergency services

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