1323524-event.pdf

18 September 2025

Restroom Supplies for IVH The State of Iowa is seeking bids for Fragrance Pack Replacement and Drain Management at the Iowa Veterans' Home in Marshalltown, IA.

18 September 2025

Open 9/18/2025 10:00 AM CDT Type RFB - Request for Bids Close 10/2/2025 2:00 PM CDT Number 005-RFB-1923-2025 Currency US Dollar

Sealed Until 10/2/2025 2:00 PM CDT

Payment Terms 0% 0, Net 60

18 September 2025

Contacts Katelyn Howells katelyn.howells@iowa.gov

Phone +1 515-721-7856

18 September 2025

Commodity Codes Commodity Code Description 67009 Drains, Grease Traps, etc.

36052 Runners, Rubber and Synthetic

48545 Dispensers, For Metered Aerosol Deodorants, Air Sanitizers, and Insecticides, AC and DC Models

48645 Dispensers (For Metered Aerosol Deodorants, Air Sanitizers, and Insecticides), AC and DC Models, Environmentally Certified Products

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The State of Iowa is seeking bids for Fragrance Pack Replacement and Drain Management at the Iowa Veterans' Home in Marshalltown, IA.

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Bidder will be responsible for managing inventory levels responsibly and replenishing the following items: 207 fragrance dispensers, 2 drain maintainer & deodorizer, trash compactors, 3 drain maintainer for drains/grease traps, and 1 Cube scenting system. This contract may be used by other State agencies upon request.

Contract Term

The term of the contract will begin October 18, 2025 and end on October 17, 2026. The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to five (5) annual extensions, for a total contract term not to exceed six (6) years. The resulting contract will be available to all State Agencies upon request.

Specifications

All items listed in this Section are Bid Specifications. A successful Bidder must be able to satisfy all these specifications to be deemed a Responsible Bidder.

• Fragrance Packs and Dispensers o Water based gel packs non aerosol only.

o Hypoallergenic o Batteries and installation o ½ replacement each month on fragrances

• Drain cleaner for grease traps o Maintain, services, replaces, program, and adjust pumps every other month.

o Automatic pump o Five gallon bucket for a total of 24 per year o 3 pumps

• Drain maintainer and 5 gallon trash compactor deodorizer o Maintain, services, replaces, program, and adjust pumps every other month o Automatic pump o Five gallon bucket for a total of 12 per year o 2 pumps

• Cube ambient scenting system

Description o Maintain, service, replaces, programs, and adjust every other month o Cold air diffuse o VOC compliant

Required to View Event

Prerequisites Required to Enter Bid

18 September 2025

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.9 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.10 Financial Statements -The Bidder must provide the following financial information:

Submit audited financial statements for the last three (3) years. Provide a minimum of three (3) financial references. If the Bidder wants to upload the statements to the Vendor Attachments Section, enter "see attached" in the text box.

1.11

The Bidder shall provide resumes for all key personnel who will be involved in providing the goods and/or services requested by this solicitation. The following information shall be included in the resumes:

● Full Name

● Education and/or Certification

● Years of experience and employment history particularly as it relates to the requirements of the solicitation.

Upload resumes as one document.

1.12 Is the Bidder requesting confidential treatment of specific information?

1.13 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.14 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

1.15 Reclaimed/Recycled Materials - Bidder’s product contains the following percentage of the content that is reclaimed material: ___%

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Insurance Requirements and enter a response.

2.7 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

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2.8 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.9 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Fragrance Pack 1 EA - Each

Water based gel packs non aerosol only.

Hypoallergenic ½ replacement each month on fragrances

P2 Fragrance Pack Dispenser 1 EA - Each

Including batteries and installation

P3 Drain Cleaner for Grease Traps 1 EA - Each

Maintain, services, replaces, program, and adjust pumps every other month.

Automatic pump Five gallon bucket for a total of 24 per year 3 pumps

P4 Drain maintainer and 5 trash compactor deodorizer 1 EA - Each

Maintain, services, replaces, program, and adjust pumps every other month Automatic pump Five gallon bucket for a total of 12 per year 2 pumps

P5 Cube ambient scenting system 1 EA - Each

Maintain, service, replaces, programs, and adjust every other month Cold air diffuse VOC compliant

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Service Line Items Service Line Items

There are no Items added to this event.

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