13174-20240401134246 MADISON TRACTOR.pdf

MADISON COUNTY, MISSISSIPPI

INVITATION FOR BIDS

Conventional Tractor

The Madison County Board of Supervisors will receive un-priced proposals on the following:

1. Conventional Tractor

Un-priced proposals will be accepted until 10:00 a.m. on Thursday, April 25, 2024 by electronic submission at http://www.madison-co.com/bids or in sealed envelope at the Chancery Clerk’s Office, 125 West North Street, Canton, Mississippi. For any questions relating to the electronic submission process, please call Kesha Jackson at 601-855-5534.

Submitted un-priced proposals will be evaluated, and vendors submitting acceptable proposals will be invited to submit priced bids. Bidding will be held by electronic reverse auction on Tuesday, April 30, 2024, at 10:00 a.m. Bidders may come to the Office of Purchasing with a paper bid and receive technical assistance in entering their bid in the reverse auction.

Specifications for the Conventional Tractor are available on the bid page of the Madison County Board of Supervisors at: http://www.madison-co.com/bids. Additionally, specifications are on file in the Chancery Clerk’s Office, Madison County Office Complex, 125 West North Street, Canton, Mississippi, 39046 and available during normal business hours. There is no charge for specifications obtained using either of these methods.

All bids must comply with the specifications provided. Madison County reserves the right to amend the specifications, as necessary, and agrees to notify all who have requested bid packets from the Madison County Board of Supervisors.

The Madison County Board of Supervisors reserves the right to extend the auction date if necessary, to complete the bid proposal pre-qualification process.

Electronic proposals must be submitted at http://www.madison-co.com/bids.

All in-person submitted un-priced proposals must be sealed and clearly labeled on the outside of the bid envelope as instructed in the bid package and delivered to the Chancery Clerk’s Office, at 125 West North Street, Canton, Mississippi.

The Board of Supervisors reserves the right to reject any and all bids.

SUBMITTED: MADISON COUNTY JOURNAL

FOR PUBLICATION ON: Thursday, March 28, 2024

Thursday, April 4, 2024

PROOF OF PUBLICATION TO: Madison County Chancery Clerk PO Box 404 Canton, MS 39046 http://www.madison-co.com/bids http://www.madison-co.com/bids http://www.madison-co.com/bids

Madison County Board of Supervisors Bid Specifications For

New 2025 Model or Newer Conventional Tractor

Complete by Checking the Following IF NOT COMPLIANT, state Specifically the item being offered

YES NO OFFERED

Wheelbase/Frame

HD- Axel Forward- NO EXCEPTIONS � � ___________

Wheelbase 219” � � ___________

CA 135” � � ___________

Platform 189” � � ___________

AF 56” � � ___________

BBC – Minimum 120” With Flush Mount Bumper � � ___________

Frame – 10.47” X 3.54” X .31 Steel � � _______ with 1,810,000 in lbs. per rail

Flush Mounted Bright Finish Steel Bumper with two tow hooks � � ___________

HD Crossmembers � � ___________

Engine

Electronically controlled 4-cycle diesel, in line 6 cyl., � � ___________ Turbocharged with air-to-air inter-cooler, minimum 780 cubic inch sleeved engine, minimum of 445 HP with 1850 ft/lbs. torque, all spin-on filters (fuel, oil, water).

Initial _______ Date________

Air Compressor – 18.7 CFM � � ___________

Alternator – 12V 160A � � ___________

Batteries – Group 31 650/1950 Threaded Stud Type � � ___________

Bug Screen � � ___________

Texaco Long Life Engine Coolant to -37 Deg F � � ___________

Engine Break � � ___________

Engine Block Heater � � ___________

Electronic Variable Fan Clutch � � ___________

Fuel-Water Separator � � ___________

Starter – 12-Volt � � ___________

Exhaust –Dual Bright Finish Vertical Exhaust � � ___________

Diesel Particulate Filter Frame Mounted RH � � ___________

Side Under Cab D.P.F. Serviceable Without Special Tools � � ___________

Transmission/Clutch/Drive Lines

12 Speed Automated Manual � � ___________

Must be HD with overdrive � � ___________

Synthetic Fluid � � ___________

Riveline Main Meritor RPL25 � � __________

Initial ______ Date________

Driveline – Interaxle Meritor RPL20 � � ___________

Front Axle

Front Axle – 12,000 lb � � ___________

Springs – Taper-leaf 12,000 lb. Ground Rating � � ___________

Front Shock Absorbers � � ___________

Integral Power Steering � � ___________

Slack Adjuster s Automatic � � ___________

Brakes – Meritor 16.5” X 7” Cast Spider � � ___________

Wheels – Polished Aluminum Disc Alcoa Ultra One � � ___________

24.5 X 8.25 Hub Piloted

Tires – 11R X 24.5 � � ___________

Tapered King Pins with no Adjustment Required � � ___________

Unitized wheel hubs with permanent wheel seals � � ___________

Dust Shields � � ___________

Rear Axle

Rear Axle – 40,000 lb. double reduction with � � ___________

40,000 lb. Air Ride with dump valve

Power Divider Lockout � � ___________

Slack Adjusters Automatic � � ___________

Brakes – Meritor “S” Cam type 16.5 X 6 � � ___________

Dust Shields � � ___________

Wheels – Aluminum Alco Ultra One 24.5 X 8.25 � � ___________

Tires – 11R X 24.5 � � ___________

Synthetic Lubricant � � ___________

NOTE: Bids will only be accepted on the following Rear Axles:

Mack S40R or Dana-Spicer DP403-P

Cab (Interior Features)

AM/FM Radio with CD, MP3, Weatherband , Handsfree � � ___________

Interface, and Bluetooth

Coat Hooks � � ___________

Dispatch Box Mounted on Rear Panel � � ___________

Overhead Console including 2 Storage Compartments � � ___________

With Retaining Nets

Heater with Integral Defroster � � ___________

Air Conditioner Factory Installed � � ___________

Dome Lights – 2 Driver’s side, 2 Passenger Side � � ___________

Steering Wheel, 2 Spoke Uretane Grip and Flat Bottom � � ___________

For Driver Comfort and Exta Room

Infinitely Adjusting Steering Column , Tilt and Telescope � � ___________

Seats:

Driver – Air—High Back with 4 Chamber � � ___________

Air Lumbar, Bolster, and Extension

Rider – Non-Suspension � � _______

Seat Belts – Driver and Rider Lap & Shoulder � � ___________

With Cab Mounted Shoulder Belt

Sun Visors Interior– LH and RH � � ___________

Floor Mats – Polyurethane � � ___________

T.M.C. Recommended Instrument Panel � � ___________

Driver Information Display � � ___________

Air Pressure Gauge – Dual � � ___________

Voltmeter � � ___________

Fuel Level Gauge � � ___________

Engine Oil Pressure Gauge � � ___________

Exhaust Pyrometer Gauge � � ___________

Engine Coolant Temperature Gauge � � ___________

Transmission Oil Temperature Gauge � � ___________

Low Air Pressure Indicator (Light and Buzzer) � � ___________

Manifold Pressure Gauge � � ___________

Speedometer/Trip Odometer, Electronic � � ___________

Tachometer with Hourmeter, Electronic � � ___________

High Beam Indicator � � ___________

Parking Brake On Indicator � � ___________

Key Type Starting � � ___________

Engine Shutoff – Key-Type Control � � ___________

Courtesy Light Switch (Head and Clearance) � � ___________

Directional Signal � � ___________

Premium Interior with Cloth/Vinyl Seats � � ___________

Fire Extinguisher – 5lb. ABC/AMEREX � � ___________

Cab (Exterior Features)

Welded Steel Shell, Galvanized � � ___________

Rust Preventative Procedures � � ___________

Fender Extensions � � ___________

Vents – Screened, Fresh Air Inlet for Heater � � ___________

Cab Steps – Two Step Aluminum with � � ___________

Self Cleaning Threads

Safety Glass Windows � � ___________

Exterior Sun Visor Stainless Steel Bright Finish � � ___________

Bright Finish Grill and Surround � � ___________

Tinted Two piece Windshields, Side and Rear Glass � � ___________

Windshield Wipers – Two, Fixed Arm and Blade Type � � ___________

Wiper Motor – Electric (2), Two speed Intermittent � � ___________

Windshield Washers – Electric Wiper Mtd. with 5 qt. � � ___________

(4.7 L) Translucent Reservoir

Mirrors – West Coast Bright Finish, Includes 8” � � ___________

Convex RH & LH with Stainless

Swing Away Arms, Heated and Motorized

Headlamps – 2 Flush Mounted with Replaceable Bulb � � ___________

Daytime Running Lights � � ___________

Identification and Clearance Lamps Bullet (5) � � ___________

Side Markers - Lamps and Reflectors � � ___________

Front Turn Signals � � ___________

Transistorized Flasher � � ___________

Horns – Air, 2 Mounted each side of Cab � � ___________

& Electric (Single Tone)

Doors – Galvanized Steel with: � � ___________

Power Windows and

Visibility Door

Grab Handles – Aluminum RH & LH Behind Door � � ___________

Cab Mounting – Dual Air Suspended Rear � � ___________

Fuel Tank

Fuel Tank – LH 117 Gallon Aluminum � � ___________

Fuel Tank- RH 50 Gallon Aluminum � � ___________

DEF Tank – 18.4 Gallon Frame Mounted � � ___________

Air Brakes

Air Dryer Heated 1200 w/ coalescing Oil Filter � � ___________

Aluminum Air Tanks � � ___________

ABS System � � ___________

Hand Control Valve for Service Brakes � � ___________

Manual Drain Valves w/ lanyards on All Tanks � � ___________

Trailer Air Brake Connection to back of cab � � ___________

Trailer Electrical Receptical, to back of cab � � ___________

Electrical

Electric Circuit Protection Package � � ___________

Waterproof Electrical Connections � � ___________

Paint

Paint Cab & Interior – DuPont White � � ___________

Chassis & Running Gear – DuPont Black � � ___________

PTO/Wet Kit

Dual Line Wet Kit � � ___________ Dual Pressure Pump to accommodate

Dump trailer & Low Boy Trailer � � ___________

Made in the USA

Engine’s Final Assembly in United States � � ___________

Chassis Final Assembly in United States � � ___________

Service Location

Factory Authorized Parts and Service � � ___________

Facility staffed with Full Time Factory Trained

Personnel to be located within 50 miles of domiciled location.

Selling Dealer must have factory trained mobile technicians to provide service at your location. � � ___________

Guaranteed Buy-Back

Buy-Backs will only be accepted from the selling dealer � � ___________

NO 3rd Party Residuals will be allowed

Warranty

Three year/300,000 Mile “Bumper to Bumper” � � ___________

Bidder Must attach a list of covered items.

MANDATORY BID SHEET

COMPANY NAME:

ADDRESS:

TELEPHONE:

FAX NUMBER:

EMAIL:

AUTHORIZED REPRESENTATIVE’S SIGNATURE DATE

PRINTED AUTHORIZED REPRESENTATIVE’S NAME HERE

PROPOSAL SHEET MUST BE SIGNED AND DATED BY AN AUTHORIZED COMPANY

REPRESENTATIVE

MUST INCLUDE PRODUCT SUMMARY, INCLUDING DETAILS OF ALL FEATURES AND

OPTIONS OF PROPOSED VEHICLE