131569-event.pdf

Awarded To: Taylor Made Fencing LLC

Awarded to Taylor Made Fencing LLC. They were the lowest responsive and responsible bidder.

Monroe Mountain Rangeland Fencing (resolicitation) Division of Wildlife Resources, fencing

Open 8/16/2016 2:00 PM MST Type Invitation for Bid Close 9/1/2016 2:00 PM MST Number AS17028-1 Sealed Until 9/1/2016 2:00 PM MST Currency US Dollar

Contacts

Ann Schliep aschliep@utah.gov

Phone

Commodity Codes

Commodity Code Description

72154 Fence construction services and rangeland fence and fence installation

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Monroe Mountain Rangeland Fencing and Aspen Enclosure Project 2016

SOLICITATION #AS17028-1

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide:

construction of 2.5 miles of rangeland fencing consisting of a four strand barbwire fence with cedar post bracing. Second part of this contract will consist of constructing three 8’ Aspen Exclosures with access gates. This project task order includes the Contractor to furnish all labor, fencing materials, equipment, supervision, transportation, operating supplies and incidentals..

Location and Description: Work under this Contract is located on Monroe Mountain west of Greenwich, Utah, within Central Utah, in Piute and Sevier Counties, Utah. A total of 2.5 miles of rangeland fencing will be constructed in addition to three (3) 1/2 acre Aspen Exclosures. The work location is shown on the general location and site maps. Elevations range from 9,600 feet to 8,900 feet within the project site.

mailto:aschliep@utah.gov

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

SPECIFIC TASKS:

The Fish Lake National Forest Service is soliciting bids to construct 13,200 feet (2.5 miles) of four-strand barbed wire fence with cedar post bracing, and construct three (3) 1/2 acre Aspen Exclosures. This bid is to provide labor and materials to construct the identified fencing projects as specified. This project is located on Monroe Mountain west of Greenwich, Utah in Piute and Sevier Counties, in Central Utah, and accessed off of State Route 62/Box Creek Road. The rangeland fence will be constructed of barbwire, using a cedar post between every 3rd steel post, including the installation of wire gates, double H-braces and corner braces. See attached fence plan map, drawings and descriptions below for more details. Bidder must have experience in constructing rangeland barbed wire fences and building wood H-braces. The successful bidder (contractor) will construct the fence as specified below and will provide all labor and equipment (tractor, post hole digger, pliers, hammers, wire stretchers, chain saw, ATV, etc.) necessary to complete the fence as specified.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Project Performance Time: ____70____ calendar days from official Notice-to-Proceed (NTP)

Extended performance window: __August 22, 2016 – October 31, 2016__ (either calendar days from NTP or beginning

& end dates)

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS17028. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

SITE VISIT:

A mandatory site visit will be held on August 29th at 10:00 am. We will meet at the Koosharem Mercantile Store along Hwy 62 and Main Street Koosharem, Utah. A sign-in sheet will be provided for all attendees to sign in with company name, contact person, phone number and email. Please be prepared to travel off road through rough terrain, on paved and gravel roads where you may need a high clearance vehicle or four wheel drive to view the project sites.

While attendance at the site visit is mandatory, it is strongly recommended that each potential bidder attend to ensure that he/she has a complete understanding of the requirements of this project. Bidders are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

Only questions specific to the site should be asked at the site. All other questions related to this solicitation, specifications, or bidding procedures MUST be asked in writing in. There are no exceptions to this. Questions asked at the site visit, and subsequent answers will be recorded and posted on SciQuest so that all potential bidders can review questions and answers.

SHAPE FILES:

For this project shape/KML file(s) [ x ] are [ ] are not available.

If available, files will be provided to any bidder who requests them. To request a shape/KML file, bidder must submit a request for the file(s) by email to kendallbagley@utah.gov. Properly submitted requests will be granted and file(s) will be provided by the DWR representative by return email as long as the emailed request is sent prior to the question & answer closing time. The State purchasing agent Ann Schliep, aschliep@utah.gov, shall be sent a cc: copy of the emailed request. Requests for shape or KML files submitted by fax or phone will not be honored. The State/DWR is not responsible if said files cannot be delivered by email because of the bidder’s email system limitations. It is the sole responsibility of the bidder to ensure that his/her email capability is adequate. Shape/KML files will not be delivered under any other format or method. No other comments or questions are allowed in an emailed request. Note the “Questions” provision below.

Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.●

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Prerequisites Required to View Event Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

Prerequisites Required to View Event Required to Enter Bid

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB- Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

See Questions Section for uploading a Claim of Business Confidentiality form.

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids can be submitted electronically, through SciQuest, or by submitting a hard copy to the address provided below.

10. The cost for this IFB will be evaluated as described in this prerequisite.

Buyer Attachments

1. Terms and Conditions for Services (Purchase Orders)

2. Attachment B Scope of Work

3. Attachment C: Maps

4. Claim of Business Confidentiality Form

5. Site Visit Sign-in

6. Site Visit Questions

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2. Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.3. Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.4. Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.5. Bidder has 2 or more years of experience in rangeland fencing.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

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Product Line Items Required Product Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Delivery

P1 Monroe Mountain Rangeland Fencing 13,200 FT - Foot

Rangeland Fencing includes labor and supplies

P2 Monroe Mountain Rangeland Fending 3 EA - Each

3 Aspen enclosures

08 September 2016