1314769-event.pdf
PDF 358 KB Posted
- Solicitation number
- 005-RFB-1841-2025
- Issued by
- Chickasaw County, Iowa
About this file
This is a Request for Bids (RFB) issued by the Iowa Department of Human Services (DHS) Cherokee for bread and related bakery products. The solicitation seeks bids for four specific bread items: white sandwich bread (24 oz.), classic 100% whole wheat bread (20 oz.), 4" hamburger buns (12 ct.), and sliced classic wheat 100% bread (20 oz.). The bid is open from 5/19/2025 to 6/6/2025, with a contract term from 9/15/2025 to 9/14/2026, and the state reserves the option to renew the contract for up to two additional annual extensions. The commodity code for these items is 37515, covering bread, rolls, and related items.
The bid includes several key financial and administrative terms, including a 1.00% administrative fee on all sales to be paid quarterly to the Iowa Department of Administrative Services, and a requirement for quarterly sales reporting in Microsoft Excel. Payment terms allow the state 60 days to pay invoices, and the state prefers to use its Purchasing Card Program (Pcard) for payments. The historical usage data indicates moderate purchasing volumes, with last year's usage ranging from 1,131 to 2,075 units across the four specified bread products. The solicitation is conducted through the Iowa IMPACS (Management of Procurement and Contracts System) platform, with Randy Bennett listed as the contact for questions.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
19 May 2025
Bread and other Related Bakery Products - DHS Cherokee DHS Cherokee seeking bids for Bread and other Related Bakery Products
19 May 2025
Open 5/19/2025 1:00 PM CDT Type RFB - Request for Bids Close 6/6/2025 1:00 PM CDT Number 005-RFB-1841-2025 Currency US Dollar
Sealed Until 6/6/2025 1:00 PM CDT
Contacts Randy Bennett randy.bennett@iowa.gov
Phone +1 515-322-1210
Commodity Codes Commodity Code Description 37515 Bread, Rolls, etc., Including Brown and Serve Items
19 May 202519 May 202519 May 202519 May 202519 May 202519 May 202519 May 202519 May 202519 May 2025 mailto:randy.bennett@iowa.gov
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin 9/15/2025 and end on 9/14/2026
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions.
Description
Required to View Event
Prerequisites Required to Enter Bid
19 May 2025
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
19 May 202519 May 202519 May 202519 May 202519 May 202519 May 202519 May 2025
Buyer Attachments There are no Buyer Attachments added to this event.
19 May 202519 May 202519 May 202519 May 202519 May 202519 May 2025
Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Insurance Requirements and enter a response.
2.7 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
2.8 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
19 May 202519 May 202519 May 202519 May 202519 May 2025
Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Bread, White Sandwich 1 EA - Each
24 oz.
Last years usage: 2,075
Brand - Product Item Number -
P2 Sliced, Classic 100% Whole Wheat Bread 1 EA - Each
20 oz.
Last years usage: 1,388
Brand - Product Item Number -
P3 4" Hamburger Bun 1 EA - Each
12 ct.
Last years usage: 1,830
Brand - Product Item Number -
P4 SL CL Wheat 100% 1 EA - Each
20 oz.
Last years usage: 1,131
Brand - Product Item Number -
19 May 202519 May 202519 May 202519 May 2025
Service Line Items Service Line Items
There are no Items added to this event.
19 May 202519 May 202519 May 2025
File details come from the government source that posted it. Updated .