1313167-event.pdf

13 May 2025

Historic Hotel Libby Preliminary Architecture Report Department of Environmental Quality seeks a licensed contractor to complete a Preliminary Architecture Report on Historic Hotel Libby located in Libby, Montana.

13 May 2025

Open 5/13/2025 2:00 PM MDT Type Request for Proposal Close 6/6/2025 2:00 PM MDT Number DEQ-RFP2025-425024 Currency US Dollar

Sealed Until 6/6/2025 2:00 PM MDT

Payment Terms 0% 0, Net 30

13 May 2025

Contacts Rebecca Gregg Rebecca.Gregg@mt.gov

Phone +1 406-444-3101

13 May 2025

Commodity Codes Commodity Code Description 1501 Engineering - Architecture Services 1504 Engineering - Services 1620 Environmental Services - Studies (Site Characterization, RI, Geophysics, etc.)

1626 Environmental Services - Cultural/Historic Resources

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The State of Montana, Department of Environmental Quality Brownfields Program seeks a licensed contractor to complete a Preliminary Architecture Report (PAR) for Historic Hotel Libby located in Libby, Montana. The specific elements required for the PAR is included in the document titled Historic Hotel Libby Request for Proposals Libby, MT under Scope of Services. Responses submitted to this RFP must comply with all sections, information, instructions, and procedures.

Offerors must submit questions through the Q&A Board for anything they need clarifications on. The Q&A Board link is on the left-hand side of the page. For help pertaining to eMACS such as registration, contact JAEGGAR. Their information is on spb.mt.gov under Vendor Resources-eMACS Resources; for assistance with submitting a response, or any other technical eMACS questions, please contact the help desk at 406-444-2575 or emacs@mt.gov.

Be sure to review and submit your response upon completion.

Description

Required to View Event

Prerequisites Required to Enter Bid

13 May 2025

1. Review and accept the Single Point of Contact information.

2.

Thoroughly read and understand the RFP document. The majority of the work definitions, information on the procurement/evaluation/award processes are provided, and the anticipated timeline is contained herein. Submit all questions about this content to the Q&A Board by the Question submittal deadline. The State reserves the right to not respond to questions submitted to the Single Point of Contact via email and/or voicemail or any other means of delivery.

3. Review and accept the RFP General Information.

4.

Federal funds are involved in this project. The awarded Contractor is required to have a Unique Entity ID # (UEI #; Register @ SAM.GOV) AND complete the Federal Form NDA889 and upload in response to this prerequisite.

5. Review and accept the draft contract as provided.

6.

Read and accept the Insurance Requirements information. Submit questions and/or request for modification/recission of any of the insurance requirements for State's consideration through the Q&A Board by the Question Submittal date. Remember, any requests for changes/recission must be accompanied by explanation of hardship to obtain and/or why you believe it is not applicable. Requests without the justification will automatically be declined and the insurance will remain as published.

7.

Read and accept the Exceptions Instructions information. Any request for changes/recission must be accompanied by reference to the section, explanation of hardship to comply and/or why you believe it is not applicable, and proposed verbiage. Requests without the citation, justification, and proposed solution will automatically be declined and the section/verbiage will remain as published.

8. Review and accept the Q & A Board information.

9.

Review and accept the RFP Evaluation Process information. The information contained in this document presents the sections and information that will be evaluated, how they will be evaluated, and the point weights associated with each evaluated portion.

10. Review and accept the Interview information.

11. Review and accept the Registration with the Secretary of State information.

12. Review and accept the Vendor Certification to Conduct Business information. This includes debarment, suspension, ineligibility and voluntary exclusion; and conflict of interest

13. Review and accept the Submitting a Proposal information.

14. Review and accept the Federal Davis-Bacon Prevailing Wage Requirements information

15. Read and accept the Warranty for Services information

16. Read and accept Montana Time Zone and Submittal information

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Mandatory Requirements

Instructions:

To be eligible for consideration, an offeror must meet all mandatory requirements. The State will determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail in any of the mandatory requirements will be removed from further consideration.

1.1 Provide your full company name, address, and phone number. In addition, list the contact(s) for your company who can answer questions regarding your submitted response. Include contact(s) name, phone number, and email address.

1.2 Provide a document listing the principal(s) of the firm and their experience and qualifications. NOTE: Only 1 document can be uploaded in response to this question.

Additional documents Offeror intends to provide in response to this question must be uploaded to the Supplier's Attachments page.

1.3 Provide the experience and qualifications of the staff to be assigned to the project with an emphasis on experience. NOTE: Only 1 document can be uploaded in response to this question. Additional documents Offeror intends to provide in response to this question must be uploaded to the Supplier's Attachments page.

1.4

Provide a description of the firm's prior experience, with links to at least two examples of past PAR projects involving historic structures in addition to the client reference forms as specified above and in the Client Reference Form document. NOTE: Only 1 document can be uploaded in response to this question. Additional documents Offeror intends to provide in response to this question must be uploaded to the Supplier's Attachments page.

1.5 Provide a description of the firm's current work activities and how these would be coordinated with the project. NOTE: Only 1 document can be uploaded in response to this question. Additional documents Offeror intends to provide in response to this question must be uploaded to the Supplier's Attachments page.

1.6 Provide the proposed work plan and schedule for activities to be performed. NOTE:

Only 1 document can be uploaded in response to this question. Additional documents Offeror intends to provide in response to this question must be uploaded to the Supplier's Attachments page.

1.7

Provide a copy of the attached Client Reference Form to those your firm completed-or is working on-with similar requirements as those set forth in this eMACS event. DO NOT collect these and include in your response-your clients are directed to email them only to the Single Point of Contact at rebecca.gregg@mt.gov. Offerors who receive copies back and include them in their response will be automatically disqualified.

Respond yes or no to indicate your understanding.

Group 2: Confidential Information

Instructions:

The State of Montana is required by both the Montana Constitution and its laws to permit the public to examine documents that are kept or maintained by the public agencies, other than those legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq, Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont.

Code Ann. §§ 30-14-401, et seq

2.1 Does your proposal contain confidential information? If you select Yes, another question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors MUST also upload a copy of the response with all areas claimed as confidential or proprietary redacted under Supplier Attachments.

2.2 Offerors must upload a completed Trade Secret Affidavit.

Group 3: Equal Pay for MT Women Instructions:

3.1 Equal Pay for Montana Women. Offerors who agree and certify compliance to Executive Order No. 12-2016, Equal Pay for Montana Women, will receive a bonus of 5% of the total points available. Offerors who do not comply will not receive bonus points.

Group 4: Budget Instructions:

4.1

The selected contractor must be comfortable with reporting and payment constraints of public funding. Offerors must provide an itemized budget breakdown (cost proposal) that demonstrates conservative allocation of the available funds ($90,000) and upload the cost proposal to this question. The State does NOT have a template for this. It is the Offeror's responsibility to identify all applicable costs associated with completing the stated work including all related overhead/indirect expenses they anticipate incurring.

NOTE: Only 1 document can be uploaded in response to this question. Additional documents Offeror intends to provide in response to this question must be uploaded to the Supplier's Attachments page.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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