1309044-event.pdf

31 July 2025

Lighting Goods Lighting Goods

31 July 2025

Open 7/31/2025 10:30 AM CDT Type RFB - Request for Bids Close 8/27/2025 2:00 PM CDT Number 005-RFB-1717-2025 Currency US Dollar

Sealed Until 8/27/2025 2:00 PM CDT

Payment Terms 0% 0, Net 60

31 July 2025

Contacts Michael Bradbury michael.bradbury@iowa.gov

Phone +1 515-823-9327

31 July 2025

Commodity Codes Commodity Code Description 55955 Lamps and Lighting, Interior and Exterior

28554 Lighting Fixtures, Indoor: All Kinds and Parts, Including Lamp Holders and Recycled Types

28556 Lighting Fixtures, Outdoor: Floodlights, Spotlights, Yard Lights, and all other Weatherproof Fixtures, Except Streetlights, Including Recycled Types

85553 Lighting Systems, Complete 93153 Lighting Fixtures Maintenance and Repair

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

The Iowa Department of Administrative Services (DAS) is seeking bids for a reliable source of light bulbs and services to support its daily operations across various State Agencies.

Contract Term

The term of the contract will begin 09/30/2025 and end on 09/29/2026.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to Five (5) annual extensions. The resulting contract will be available to all State Agencies.

Facilities includes office space, warehouses, parking areas, and exterior grounds. The State utilizes a wide variety of lighting options including fluorescent, halogen, LED, and incandescent bulbs. This solicitation seeks to establish a long-term contract with a qualified vendor capable of providing a comprehensive range of high-quality light bulbs.

Specifications

All items listed in this Section are Bid Specifications. A successful Bidder must be able to satisfy all these specifications to be deemed a Responsible Bidder.

Product:

• The Supplier shall provide various types of light bulbs, including incandescent, halogen, LED, and fluorescent bulbs.

• The Bulbs shall be available in various wattages, bases, and sizes to meet the diverse needs of the State.

Quality:

• The light bulbs supplied shall meet or exceed all relevant safety and quality standards, including UL, CE, and Energy Star Certifications.

• The bulbs shall be free from defects in materials and workmanship, and shall perform consistently over their rated lifespan.

Packaging:

• The light bulbs shall be securely packaged in sturdy boxes or containers that protect the bulbs from damage during shipping and handling.

• The packaging shall clearly identify the type, wattage, and quantity of the bulbs contained within.

Description

Labeling:

• The light bulbs shall be labeled in accordance with all applicable regulations and industry standards.

• Labels shall include important information such as wattage, lumens, base type, and estimated energy cost.

Delivery:

• Supplier Shal Ship light bulbs Freight On Board (FOB) Destination.

Required to View Event

Prerequisites Required to Enter Bid

31 July 2025

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

3.

Bidder must upload the completed and signed Bid Form.

NOTE: Bids are to be entered on the Bid Form only. As a result, IMPACS will display a bid amount of $0.

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Buyer Attachments

1. 005-RFB-1717-2025 - Lighting Goods.pdf

2. 005-RFB-1717-2025 - Lighting Goods Bid Form.xlsx

31 July 202531 July 202531 July 202531 July 202531 July 202531 July 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzA5MDQ0LTE4NjI1ODI1MjIwMDUtUkZCLTE3MTctMjAyNSAtIExpZ2h0aW5nIEdvb2RzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzA5MDQ0LTE4NTM5MzE5MzUwMDUtUkZCLTE3MTctMjAyNSAtIExpZ2h0aW5nIEdvb2RzIEJpZCBGb3JtLnhsc3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.4 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.5 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.6 Is the Bidder requesting confidential treatment of specific information?

1.7 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.8 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Insurance Requirements and enter a response.

2.7 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.8 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

2.9 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.10 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.11 All equipment found to be defective within the manufacturer’s warranty period shall be returned and replaced with new equipment at the successful Bidder’s expense.

2.12

Substitute brands or models may be considered during the contract period for discontinued models. The bidder shall not deliver any substitute item as a replacement to an awarded brand or model without express written consent of Department of Procurement Management, Bids & Contracts Division prior to such delivery. Substitute items must be of equal or better quality than the awarded item. Substitutes shall be considered only in emergency situations and excessive substitution requests may be cause to cancel the contract.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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