1308802-event.pdf
PDF 397 KB Posted
- Attached to
- Janitorial Services for Fort Harrison
- Solicitation number
- FMO-IFB-2025-0125GU
- Issued by
- Lewis and Clark County, Montana
About this file
This is an Invitation for Bid (IFB) issued by the State of Montana, State Procurement Services Division (SPSD) on behalf of the Department of Military Affairs, Central Facilities Management Office (CFMO) for janitorial services at Fort Harrison located at 1956 Mt. Majo Drive, Building 1007 in Helena, Montana. The solicitation (Number FMO-IFB-2025-0125GU) was released on 22 April 2025, with bids opening on 4/22/2025 at 8:00 AM MDT and closing on 5/20/2025 at 2:00 PM MDT. A MANDATORY pre-bid walkthrough is scheduled for Tuesday, April 29th, 2025 at 9:00 a.m. at the facility, which will involve physically viewing most or all of the facilities and is expected to take a minimum of two hours. Bids from vendors who do not attend this mandatory meeting will be found non-responsive and will not be considered for award.
The solicitation covers janitorial services and supplies, with commodity codes 0606 (Building Maintenance - Janitorial Services) and 0607 (Building Maintenance - Janitorial Supplies). Bidders are required to complete several prerequisite documents, including a Covered Telecommunications Equipment or Services Representation form, Vendor Information document, and cost sheets. Federal funds are involved in this project, requiring bidders to have a Unique Entity ID (registered at SAM.GOV) and complete Federal Form NDA889. The contract will be awarded based on the Grand Total for Contract Year, with bidders expected to submit a lump sum total that matches the total on Cost Sheet 4. Additional requirements include verification of nondiscrimination against firearms entities and compliance with various state and federal regulations.
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Text version
22 April 2025
Janitorial Services for Fort Harrison Janitorial Services - 1956 Mt. Majo Drive, Bldg. 1007 Facilities Management Office, Fort Harrison, Helena, MT.
22 April 2025
Open 4/22/2025 8:00 AM MDT Type Invitation For Bid Close 5/20/2025 2:00 PM MDT Number FMO-IFB-2025-0125GU Currency US Dollar
Sealed Until 5/20/2025 2:00 PM MDT
Contacts Gwenette Ungerman Gwenette.Ungerman@mt.gov
Phone +1 406-444-9159
Commodity Codes Commodity Code Description 0606 Building Maintenance - Janitorial Services 0607 Building Maintenance - Janitorial Supplies
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The State of Montana, State Procurement Services Division (SPSD), on behalf of the Department of Military Affairs, CFMO, is issuing this Invitation for Bid (IFB) to provide Janitorial Services, 1956 Mt.
Majo Drive, Building 1007 Facilities Management Office, Helena, MT.
A more complete description of the Services, can be found in the Scope of Work in the Questions Tab of this IFB.
A MANDATORY Pre-Bid walkthrough will be conducted at 1956 Mt. Majo Drive, Building 1007 Facilities Management Office, Helena, MT., on Tuesday, April 29th, 2025 at 9:00 a.m., Local Time. The walk through will consist of physically viewing most or all of the facilities so please allow a minimum of two (2) hours and expect lots of walking. Bids received from Vendors that did not attend this meeting will be found non-responsive and will not be considered for an award.
For assistance with eMACS functionality, such as Vendor registration, How to respond to a bid (IFB) or Proposal (RFP), How to videos, see the eMACS Vendor Handbook. Additional resources can be found at: https://spb.mt.gov/eMACS-Resources
For additional eMACS help not found within the Handbook or website, contact the eMACS Help Desk at 406-444-2575.
Be sure to review and submit your response upon completion.
Description https://spb.mt.gov/eMACS-Resources
Required to View Event
Prerequisites Required to Enter Bid
22 April 2025
1. Review and accept the Single Point of Contact information.
2. Review and accept the Pre-Bid Conference Walk-Through information.
3. Review and accept the Q & A Board information.
4. Review and accept the Vendor Registration information.
5. Review and accept the Montana Time Zone information.
6. Review and accept the Debarment information
7. Review and accept the IFB Standard / Special Terms and Conditions.
8. Review and accept the Warranty information.
9.
Bidder must acknowledge that it has read, understands, and will comply with this prerequisite. The State is unable to accept any exceptions to these terms and conditions. If any exceptions are received, this will be deemed grounds for disqualification of bid or response.
10.
Review and accept the insurance requirements. Offeror requesting change(s) or exception(s) to these requirements must submit the request(s) using the Contract Exception form found in the Prerequisites tab.
This form must be submitted by the deadline as listed on the Schedule of Events. The State will not consider any changes after the deadline. The State reserves the right to not accept any or all contract exceptions.
11. Please read and accept
12. Please review and accept
13. Please review and accept
14. Federal funds are involved in this project. The awarded Contractor is required to have a Unique Entity ID # (UEI #; Register @ SAM.GOV) AND complete the Federal Form NDA889.
15. Please review and accept the IFB General Information
16. Please review and accept
17. Review and accept the Special Terms and Conditions.
18. Award will be made using the Grand Total for Contract Year (Sum of Cost Sheets 1-4) along with responsive and responsible bid.
19. Review and accept the Contract Performance Security language.
20.
Please review and accept the State of Montana "Draft" Contract identified herein. Bidders requesting additions or exceptions to the standard contract must submit them to the Q&A board utilizing the contract exception spreadsheet listed in the Prerequisites tab, by the closing deadline.
21.
Offerors requesting additions or exceptions to the contract terms shall submit them to the Q&A Board.
Offerors must use the Contract Exception template attached to this prerequisite. Offerors must detail why the exception is being sought and what specific effect it will have on the offeror's ability to respond to the RFP. Exceptions submitted after deadline will not be considered.
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Buyer Attachments
1. Ft. Harrison Janitorial_Maps.pdf
22 April 202522 April 202522 April 202522 April 202522 April 202522 April 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzA4ODAyLTE4MDUyODExMjJGdC4gSGFycmlzb24gSmFuaXRvcmlhbF9NYXBzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1:
Instructions:
1.1 Bidder shall complete and sign the attached "Covered Telecommunications Equipment or Services Representation" form. This form must be completed and attached to this question for submittal to be considered.
1.2 Bidder shall complete the attached Vendor Information document and upload it to this question.
1.3 Bidder must use the attached cost sheets when responding to this IFB. Bidder must upload these documents to this question.
Group 2: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.
Instructions:
Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.
2.1
Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.
2.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.
2.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit or are a company with fewer than 10 full-time employees.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Lump Sum Total 1 LS - Lump Sum
Bidder must enter the Grand Total for Contract Year (sum of attachments 1-4 ). This should match the Grand Total on Cost sheet 4.
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