13080 Evaluation Panel report.pdf
PDF 90 KB Posted
- Attached to
- Surveying Services
- Solicitation number
- 13080-0-2024-BP
- Issued by
- Dane County, Wisconsin
About this file
This is an Evaluation Panel Report from the City of Madison for Surveying Services (Project 13080-0-2024-BP), dated October 16, 2024. The city solicited proposals from four qualified vendors: Cardinal Engineering, JSD Professional Services, Inc., Kapur Inc, and R.A. Smith, Inc. The Request for Proposal (RFP) included three distinct parts for evaluation: Identified Projects (Section 5.1), On-Call Services (Section 5.2), and a Greenway Drone Project (Section 5.3). The evaluation panel independently scored each proposal across technical, cost, and local vendor categories, with a maximum of 100 points possible.
The final panel selections were as follows: Part 1 (Identified Projects) was awarded to R.A. Smith, Inc.; Part 2 (On-Call Services) was awarded to both JSD Professional Services, Inc. and Kapur Inc; and Part 3 (Greenway Drone Project) was not awarded, as Kapur did not submit a proposal for this section. The scoring revealed significant variations among vendors, with R.A. Smith, Inc. scoring highest in Part 1 (83.13 points), JSD Professional Services scoring highest in Part 2 (81.18 points), and JSD Professional Services leading in Part 3 (76.91 points). The local purchasing ordinance did not impact the bid outcome, and the evaluation panel met on 10/7/24 and 10/11/24 to distribute and discuss the proposals.
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Other files
| File | Type | Posted |
|---|---|---|
| 13080-0-2024-BP Surveying Services.pdf | ||
| 13080 Addendum 2.pdf | ||
| 13080 Addendum 1.pdf |
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Text version
EVALUATION PANEL REPORT
13080-0-2024-BP
Surveying Services October 16, 2024
Introduction
The City of Madison solicited proposals from qualified vendors. The following proposed:
1. Cardinal Engineering
2. JSD Professional Services, Inc.
3. Kapur Inc
4. R.A. Smith, Inc
Please reference the RFP for additional information.
Summary of Evaluation Panel Activity
1. Panel members first conducted evaluations of proposals independently based on the pre-established criteria determined by the panel. Then, the panel met to discuss all qualitative and quantitative aspects of the proposals and overall ratings as a group. Purchasing staff rated the cost section of the proposals.
There were three parts of the RFP that were to be evaluated.
1) Identified Projects (Section 5.1)
2) On-Call Services (Section 5.2)
3) Greenway Drone Project (Section 5.3)
Below is a summary of the scoring:
Part 1: Identified Projects
Section
Max Points
Cardinal Engineering
JSD
Professional
Kapur Inc R.A.
Smith, Inc
Technical
65 41.25 47.38
47.13
53.13
Cost
21.06
23.83
15.95
30.00
Local Vendor
5 0.00 5.00
0.00
Total
62.31
76.21
63.07
83.13
Based on the scoring, the panel felt comfortable awarding Part 1 to the top scoring vendor, R.A. Smith, Inc.
Part 2: On Call Services
Points
Cardinal Engineering
JSD
Professional
Kapur Inc R.A.
65 37.38 47.38
49.88
50.13
28.81
27.20
24.54
67.38
81.18
77.08
74.67
Based on the scoring, the panel felt comfortable awarding Part 2 to the top two scoring vendors, JSD Professional Services, Inc and Kapur Inc.
Part 3: Greenway Drone Project
Points
Cardinal Engineering
JSD
Professional
R.A.
65 47.13 45.13
42.75
24.31
26.78
71.44
76.91
72.75
Note that Kapur did not submit a proposal for Part 3. After discussion, the panel chose not to award this section.
2. Final Selection of the Panel: Part 1 – R.A. Smith Inc, Part 2 - JSD Professional Services, Inc and Kapur
Inc.
3. Local Preference
Was the outcome of this bid changed by the local purchasing ordinance? ___Yes _X_No
4. Evaluation Panel Meetings:
10/7/24 Distribution of Proposals 10/11/24 Discussion of proposals, review of scoring, and selection of winning vendor(s)
| Introduction |
| Summary of Evaluation Panel Activity |
File details come from the government source that posted it. Updated .