ProTech 2.0 Weather Domain Industry Day Presentation.pdf

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ProTech 2. 0 - Weather Domain DRAFT RFP Federal contract opportunity
Solicitation number
1305M424R0036
Issued by
Department of Commerce National Oceanic and Atmospheric Administration

About this file

This document is a draft Request for Proposals (RFP) for the Weather 2.0 Domain within the National Oceanic and Atmospheric Administration's (NOAA) Professional, Scientific, and Technical Services (ProTech) 2.0 program. The ProTech 2.0 program consists of multiple-award Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts across four domains: Satellite, Fisheries, Oceans, and Weather, with a shared ceiling of $8 billion.

The Weather 2.0 Domain RFP will be a 100% Small Business set-aside under NAICS code 541330 (Engineering Services) - Exception 3 (Marine Engineering and Naval Architecture), with a size standard of $47 million. The RFP outlines the evaluation criteria, which includes Demonstrated Technical Experience, Management Approach, and Past Performance, using a "Highest Technically Rated with a Reasonable Price" best value methodology. The procurement will employ a two-phased Advisory Down-Select process. Key dates include the Draft RFP comment period ending June 7, 2024, and anticipated award in Q3 of Fiscal Year 2025.

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Professional, Scientific, and Technical Services (ProTech) 2.0

Weather Domain Industry Day

May 22, 2024

N A T I O N A L O C E A N I C A N D A T M O S P H E R I C A D M I N I S T R A T I O N

• Welcome / Administrative Remarks

• Acquisition and Grants Office (AGO) Opening Remarks

– Ms. Kelly Mabe, Deputy Director of AGO

• NWS Opening Remarks

– Ajay Mehta, NWS Acting Director, Office of Planning and Programming for Service Delivery

• ProTech Program Overview

– Mr. Jay Standring, ProTech Branch Chief/Program Manager

• Weather Domain Overview

– Mr. Lucjan Haber, ProTech Weather COR and Account Manager

• ProTech 2.0 Weather Domain Draft RFP Review

– Mr. Pierre Smith, Weather Domain Contracting Officer (CO)

– Dr. Edward “Mike” Baker, Satellite Domain COR and Account Manager

• Lessons Learned

• Questions and Answers

• Closing Remarks

Agenda

This Industry Day event is part of the planning process

• A final Request for Proposals (RFP) has not been issued for this

Domain

• All acquisition-related information is subject to change

Use the “Q&A” function in the Activities future (bottom right corner) to submit questions; a short Q&A session will follow the briefings today

All of these slides will be posted to SAM.gov and the ProTech Website after this event ends, and answers to questions received will be posted to SAM.gov after the deadline for questions - 12:00 PM ET on June 7, 2024

Administrative Info https://sam.gov/opp/7b55a26cc2804154959d9926fc082e14/view https://www.noaa.gov/content/Protech/news https://www.noaa.gov/content/Protech/news https://sam.gov/opp/7b55a26cc2804154959d9926fc082e14/view

5/22/2024

NOAA Acquisition & Grants Office (AGO) Professional, Scientific, and Technical Services (ProTech) Weather 2.0 Domain Industry Day Kelly Mabe, AGO Deputy Director http://www.noaa.gov/ http://www.noaa.gov/marine-aviation http://www.noaa.gov/research http://www.noaa.gov/satellites http://www.noaa.gov/fisheries http://www.noaa.gov/oceans-coasts http://www.noaa.gov/weather

Department of Commerce // National Oceanic and Atmospheric Administration // 5

NOAA’s Mission Today Science, service and stewardship:

● To understand and predict changes in climate, weather, oceans, and coasts;

● To share that knowledge and information with others; and

● To conserve and manage coastal and marine ecosystems and resources.

http://www.noaa.gov/marine-aviation http://www.noaa.gov/research http://www.noaa.gov/satellites http://www.noaa.gov/fisheries http://www.noaa.gov/oceans-coasts http://www.noaa.gov/weather https://www.commerce.gov/ http://www.noaa.gov/

Department of Commerce // National Oceanic and Atmospheric Administration // 6

FY 2023 NOAA Execution Acquisition: 23,020 Total Transactions

• Obligated $2.56B on Contracts

• $2.44B via NOAA, $119M via DOC-Enterprise Services

• Closed 14,897 Acquisition Awards (Base plus Other)

• De-Obligated $11.1M (Contract Closeout Teams)

• Managed a portfolio of over 4,650 Active Awards valued at over $16B

Financial Assistance: 3,158 Total Transactions

• Obligated $3.13B Obligated

• Closed 749 Financial Assistance Awards

• NOAA De-obligation: $13,427,677.05

• External Clients De-obligation: $1,348,192.98

• Managed a portfolio of over 3,991 Active Awards valued at over $7.6B http://www.noaa.gov/marine-aviation http://www.noaa.gov/research http://www.noaa.gov/satellites http://www.noaa.gov/fisheries http://www.noaa.gov/oceans-coasts http://www.noaa.gov/weather

Department of Commerce // National Oceanic and Atmospheric Administration // 7

FY23 NOAA Acquisition Actions and Obligated Dollars by Line and Staff Office

National Weather Service data is the green pie slice http://www.noaa.gov/marine-aviation http://www.noaa.gov/research http://www.noaa.gov/satellites http://www.noaa.gov/fisheries http://www.noaa.gov/oceans-coasts http://www.noaa.gov/weather

Department of Commerce // National Oceanic and Atmospheric Administration // 8

AGO FY24 Priorities

• Execution - Supporting the Mission

• BAS/PRISM/GEMs Deployment Stabilization/Business Process/Policies

• Remote/telework model maturity to ensure sustained organizational excellence

• Workforce Development

• Acquisition Dashboard http://www.noaa.gov/marine-aviation http://www.noaa.gov/research http://www.noaa.gov/satellites http://www.noaa.gov/fisheries http://www.noaa.gov/oceans-coasts http://www.noaa.gov/weather

Department of Commerce // National Oceanic and Atmospheric Administration // 9

Acquisition Program Strategy

● Alignment of acquisition program with programmatic areas

● Build strong partnership with industry

○ Commitment to Small Business/Socioeconomic programs

○ The ProTech program has evolved to a total Small Business program under ProTech 2.0

● Leverage Strategic Sourcing and Bests in Class Contracts

○ Mission based Strategic Sourcing Strategy

■ ProTech

■ NMITS

■ DOC/GSA

● Adopt innovative acquisition techniques to accelerate acquisition http://www.noaa.gov/marine-aviation http://www.noaa.gov/research http://www.noaa.gov/satellites http://www.noaa.gov/fisheries http://www.noaa.gov/oceans-coasts http://www.noaa.gov/weather

Department of Commerce // National Oceanic and Atmospheric Administration // 10

The ProTech 2.0 Program

• Satellite 2.0 Domain IDIQ contracts awarded June

• Fisheries 2.0 Domain IDIQ contract awards delayed due to GAO protest, March 2024

• Oceans 2.0 Domain IDIQ contracts awarded April

• Weather 2.0 Domain IDIQ awards anticipated

FY25/Q2 or Q3

• Transparency has been (and will remain) a key focus of the ProTech program.

http://www.noaa.gov/marine-aviation http://www.noaa.gov/research http://www.noaa.gov/satellites http://www.noaa.gov/fisheries http://www.noaa.gov/oceans-coasts http://www.noaa.gov/weather

Department of Commerce // National Oceanic and Atmospheric Administration // 11

The ProTech 2.0 Program (cont’d)

• The “ProTech 2.0” program will include a longer period of performance (10 year total) to allow for performance stability and encourage long-term solutions. Total shared ceiling is $8B.

• The Weather 2.0 Domain ID/IQ awards will be a total Small Business Set-Aside effort, similar to the other three 2.0 Domains.

• The program will continue to allow “teaming-on-the-fly”, where Prime awardees can pursue any Task Order in their Domain, and add to their team if they choose, to do so.

http://www.noaa.gov/marine-aviation http://www.noaa.gov/research http://www.noaa.gov/satellites http://www.noaa.gov/fisheries http://www.noaa.gov/oceans-coasts http://www.noaa.gov/weather

Department of Commerce // National Oceanic and Atmospheric Administration // 12

Summary

• ProTech continues to be the mandatory source for professional, scientific and technical services for NOAA, and for DOC where applicable.

• Building on the success of the current ProTech program, the “ProTech 2.0” Domain contracts will provide NOAA with long-term partners and solutions to the challenges we face in the future.

http://www.noaa.gov/marine-aviation http://www.noaa.gov/research http://www.noaa.gov/satellites http://www.noaa.gov/fisheries http://www.noaa.gov/oceans-coasts http://www.noaa.gov/weather

Building a Weather-Ready Nation // 13NATIONAL WEATHER SERVICE

NATIONAL

WEATHER

SERVICE

National Weather Service

Ajay Mehta Acting Director, Office of Planning and Programming for Service Delivery

For ProTech Weather Domain Industry Day

Building a Weather-Ready Nation // 14NATIONAL WEATHER SERVICE

• NWS Mission & Vision

• NWS Organization

• NWS Priorities

Agenda

Building a Weather-Ready Nation // 15NATIONAL WEATHER SERVICE

Our Vision Drives Our Mission Every Day

The Vision A Weather-Ready Nation: Society is prepared for and responds to extreme weather, water, and climate events.

“Ready, Responsive, Resilient” through the provision of IDSS

The Mission Providing weather, water, and climate data, forecasts, warnings and impact-based decision support services for the protection of life and property and enhancement of the national economy.

Realization: Can’t Accomplish Mission without WRN and IDSS

Building a Weather-Ready Nation // 16NATIONAL WEATHER SERVICE

Forecasts and Warnings: From the Sun to the Sea

Space Weather

Floods/Water

Drought Aviation

Fire

Winter Weather Severe Weather: Tornadoes, Hail, Damaging Winds

Tsunami Warnings

Ocean Prediction

Extreme Heat

Tropical Weather

Building a Weather-Ready Nation // 17NATIONAL WEATHER SERVICE

NWS Operates in the Communities We Serve

NWS Headquarters Regional Headquarters (6) NCEP Center (9) River Forecast Center (13) Weather Forecast Office (122) Tsunami Warning Center (2) Center Weather Service Unit (21) Data Collection Office (DCO) Weather Service Offices (14) Other National Centers National Water Center

Eastern Region

Central Region Western Region

Alaska Region

Pacific Region Southern Region

Space Weather Prediction Center Aviation

Weather Center

National Hurricane Center

Storm Prediction Center

National Water Center

NCEP Headquarters

NCEP Central Operations

NWS Headquarters

Climate Prediction Center

Weather Prediction Center

Environmental Modeling Center

Ocean Prediction Center

Weather Forecast Offices

Center Weather

Service Units

River Forecast

Centers

National Centers for

Environmental Prediction

National/Regional

Headquarters

Tsunami Warning

Centers

National Water Center

Building a Weather-Ready Nation // 18NATIONAL WEATHER SERVICE

Multiple Sources of Observations Upper Air NetworkCooperative ObserversBuoy

Networks Automated Surface Observation System NEXRAD

*Additional sources of data are obtained from other federal agencies, international agencies, and through contracts

Building a Weather-Ready Nation // 19NATIONAL WEATHER SERVICE

● Our people come first, both internal and external. Take care of the people, and they will take care of the mission.

● Deliver permanent lasting wins in Culture, Diversity & Inclusion, Service Equity, and our Health, Safety and Wellbeing

● Strengthen and modernize infrastructure that is reliable when we need it most.

● Deliver reliability that keeps and builds partner and public trust

● Provide the right tools for the mission

● Plan for increasing IDSS demand; build capacity first

● Advance Probabilistic Forecasting

● Implement Hazard Services

● RadarNext

● Cloud services

NWS Priorities

People Infrastructure Future

Building a Weather-Ready Nation // 20NATIONAL WEATHER SERVICE

NWS Priorities (aka Ken’s 10)

NATIONAL WEATHER SERVICE Department of Commerce // National Oceanic and Atmospheric Administration // 21

NWS Transformation Commitment Becoming a more nimble, flexible, & mobile agency providing indispensable mission services eye to eye with decision makers

Observations/Data => Models/Guidance => Forecasts / Services => IDSS Enable Prepared, Weather Ready, and Responsive Communities

Department of Commerce // National Oceanic and Atmospheric Administration // 22 http://www.noaa.gov/marine-aviation http://www.noaa.gov/research http://www.noaa.gov/satellites http://www.noaa.gov/fisheries http://www.noaa.gov/oceans-coasts http://www.noaa.gov/weather

Department of Commerce // National Oceanic and Atmospheric Administration // 23

Questions?

http://www.noaa.gov/marine-aviation http://www.noaa.gov/research http://www.noaa.gov/satellites http://www.noaa.gov/fisheries http://www.noaa.gov/oceans-coasts http://www.noaa.gov/weather

Professional, Scientific, and Technical Services Program (ProTech) Update

Jay Standring AGO/CSAD/ProTech Branch Head

ProTech Weather 2.0 Domain Industry Day www.protechservices.noaa.gov

ProTech Program Update

� This brief is intended for all audiences, internal and external to NOAA

� Nothing in this brief is procurement sensitive

� Requirements definition and validation, along with independent Government cost estimating, is critical across most of our domains.

� Transactions: FY23 – 23K+ (includes closeouts & mods) - Obligated

$2.56B. Anticipate additional NOAA funding FY24.

� Spend analysis, sourcing, and major systems acquisition streamlining must become part of our forward progress. Our Program/Line/Staff

Offices use differing operating models, ranging from highly centralized to highly decentralized.

NOAA AGO Challenges

� ProTech Program Management Office (PMO) has a dedicated Domain Account Manager/IDIQ level Contracting Officer’s Representative (COR), in addition to a dedicated Domain Administrative Contracting Officer (ACO) & other staff

� The PMO Assists Line & Staff offices and AGO with requirements development, independent Government cost estimates (IGCEs), performs data analysis, spend & cost analysis, etc. and provides training and tools to NOAA Clients (Line & Staff & AGO)

� Streamlines oversight and focuses on process improvement, promotes performance quality, and acquisition timeline reductions

� Engages heavily with ProTech contract awardees

How does ProTech Help?

ProTech Public site https://www.noaa.gov/acquisition-grants/protech https://www.noaa.gov/acquisition-grants/protech

� Satellite Domain - 100% Task Order Awards – 69 - went to Small Businesses (SB, or a further socio-economic category)

� Fisheries Domain – 91.9% Task Order Awards – 172 of 187 - went to Small Businesses (SB, or a further socio-economic category)

� Oceans Domain – 100% Task Order Awards – 51 - went to Small Businesses (SB, or a further socio-economic category)

� Weather Domain - 100% Task Order Awards – 41 - went to Small Businesses (SB, or a further socio-economic category)

ProTech FY2023 Task Order Data

Fisheries Domain – 8 at ($42,355,386.79 total value) in Q2

Fisheries Domain – 8 at ($42,355,386.79 total value) in FY2024

Oceans Domain – There were no Task Orders awarded in FY 2024 in Q2

Oceans Domain – 1 at ($21,646,836.75 total value) in FY2024

Weather Domain – 2 at ($4,447,341.08 total value) in Q2

Weather Domain – 3 at ($10,205,797.02 total value) in FY2024

ProTech Program – FY2024, Q2 Total Task Orders:

10 at ($46,802,727.87 total value)

ProTech Program – FY2024 Total Task Orders:

12 at ($74,208,020.56 total value)

The current Awarded Amount for the ProTech Task Orders across all Domains is

$1.7B+. The remaining Program Ceiling Amount is $1,297B+.

ProTech FY2024 Task Order Data

• Satellite Domain – 5 at ($74,512,212.60 total value) in Q2

• Satellite Domain – 10 at ($106,828,131.04 total value) in FY2024

• The current Awarded Amount for the ProTech 2.0 Task Orders across all Domains is $116M+. The remaining ProTech 2.0 Program Ceiling Amount is $7,883B+.

ProTech 2.0 FY2024 Task Order Data

� Same four Domains as current program – no change

� DOC approved the ProTech 2.0 AP 29 October 2021

� Satellite 2.0 Domain IDIQ contracts awarded June 2023 (after two GAO protests were denied).

� Fisheries 2.0 Domain – IDIQ contract awards on-hold after AGO agreed to take post-award corrective action (due to a GAO protest).

� Oceans 2.0 Domain IDIQ contracts awarded April 2024

ProTech 2.0 Status

Lucjan Haber ProTech Weather COR and Account Manager

Corporate Services Acquisition Division Acquisition and Grants Office https://www.protechservices.noaa.gov/

Weather Domain Overview

Acquisition Goals

1. Support NWS mission with a cadre of highly proficient contractors

2. Enhance Small Business participation to support NOAA goals

3. Enable strategic partnering with vendors (“Teaming-on-the-Fly”) to bring even more industry expertise to NOAA

4. Support Department Category Management/Spend Under Management Initiatives

a. ProTech is a Tier 1 - Mandatory-Use Agency-wide Strategic

Sourcing Solution

Ordering Period: January 15, 2020 - July 14, 2025 (Five Years with 6-month extension)

Vendor Pool (at time of award): 22 Prime Awardees

• 13 Small/9 Large

NAICS: 541330 ($16 million size standard)

# of Task Orders Awarded (as of Q3-FY24): 45

Total Value of Task Orders (as of Q3-FY24): approx. $270.7 Million

• Program Ceiling: $3 Billion

Task Order Set-Asides: 95% Small Business

• However, awarded Task Orders went to 100% SB

ProTech 1.0 - Weather Domain

Ordering Period: Ten Years

• One five-year base period, and one five-year option period

Program Ceiling (shared): $8 Billion

IDIQ Set-aside: 100% Total Small Business

• Further Set-Asides are authorized at the Task Order level

NAICS: 541330, Exception 3 ($47 million size standard)

• Allows for enhanced capability and inclusion

Vendor Pool: approx. 10-25 Awardees, depending on PWS coverage

ProTech 2.0 - Weather Domain

ProTech 2.0 Innovations

• Section C:

– Enhanced clarity of requirements (elements) in PWS

• Sections L & M:

– Highest Technically Rated with a Reasonable Price

– Use of Confidence Ratings (Low, Some, and High)

– Oral Presentations for Factor 2 (Mgmt Approach)

• Evaluation Streamlining:

– Advisory Down-Select (Two-Phase Approach)

– Creation of streamlined proposal and evaluation tools

– On-The-Spot Consensus Evaluations

Periodic Table of Acquisition Innovation (PTAI) PDF Playbook https://www.commerce.gov/sites/default/files/2024-02/Periodic%20Table%20of%20Acquisition%20Innovations%20-%20PDF%20Playbook%20V1.2%20Final%20%281%29.pdf

Pierre Smith Contracting Officer, ProTech

Corporate Services Acquisition Division Acquisition and Grants Office https://www.protechservices.noaa.gov/

ProTech 2.0 Weather Domain Draft RFP Review

ProTech 2.0 Draft RFP Review

The number of awards determined by:

○ Number of proposals;

○ Comprehensive coverage across all PWS elements; and

○ Sufficiency for effective task order competition and contract administration

There is no requirement or need to propose all elements in the PWS!

● Teaming

○ Teammate experience counts in Phase II

○ No requirement for exclusive teaming arrangements

○ Joint Ventures (JVs) and Mentor-Protege JVs are welcome

● Niche/Specialty Firms will be evaluated equally with all other offerors in accordance with the criteria in Section M

● On and off-ramping

○ Future opportunities likely exist within the Period of

Performance

○ May be used as outlined in RFP Section G.6

● FAR Part 15 Request for Proposals

● Best Value Methodology:

○ Highest Technically Rated Offeror with a Reasonable Price

■ NO Trade-Off

● Evaluation Factors:

○ I - Demonstrated Technical Experience

○ II - Management Approach

○ III - Past Performance

○ IV - Cost/Price

This procurement employs a two-phased Advisory Down-Select

1. Phase I Submissions (Minimal, but Important)

2. Advisory Notices

3. Phase II Submissions (Heavy Lift)

Periodic Table of Acquisition Innovation (PTAI) PDF Playbook

ProTech 2.0 Draft RFP Review https://www.commerce.gov/sites/default/files/2024-02/Periodic%20Table%20of%20Acquisition%20Innovations%20-%20PDF%20Playbook%20V1.2%20Final%20%281%29.pdf

The Government will assess its degree of confidence in an Offeror’s demonstrated understanding of and experience in performing work that is relevant to the elements of the PWS.

This Factor is broken into three parts, across two phases:

• Phase I

– Part 1

• Phase II

– Parts 2 and 3

Offerors are not required or expected to have relevant technical experience for every element

Factor I - Demonstrated Technical Experience

Phase I The Government’s evaluation will quantify an Offeror’s technical experience based on the level of breadth and depth in an Offeror’s self-assessment of its recent and relevant demonstrated technical experience.

• Using the tool provided, Offerors are asked to perform a self-assessment of their technical experience for each element.

• Experience can come from the Prime or a Teammate, but only Prime experience counts in Phase I

• Integrity is important! Self-assessment selections will be validated in Phase II

Offerors are not required or expected to have relevant technical experience for every element

Factor I - Demonstrated

Phase II The Government will assess its degree of confidence in an Offeror’s demonstrated understanding of and experience in performing work that is relevant to the elements of the PWS.

Submissions include:

• Completed Phase II tab of the tool

• Detailed descriptions for up to 15 demonstrated technical experience examples

Validation: All relevant technical experience examples must align accurately from Phase I through Phase II

Factor I - Demonstrated

We will now pause for a demonstration of the Relevant Technical Experience Tool, provided by Dr. Mike Baker.

Tool Demo

Will be conducted via an Oral Presentations.

Specific instructions for this Factor will be provided only to those Offerros who choose to participate in Phase II, in accordance with the RFP.

To evaluate Factor II, the Government will review the spoken information presented in the oral presentation. The slides to be submitted with the oral presentation WILL NOT BE EVALUATED for Management Approach.

Factor II - Management Approach

Past Performance will be evaluated based on the recency, relevancy and quality of the Offeror’s past performance. Past performance submissions that are not recent and relevant will not be considered in the evaluations.

● Definitions of recent and relevant are in the RFP

● Up to eight examples (at least three for prime)

● PP must be related to one or more of the Relevant Technical

Experience examples cited in Volume II

● Contract description and Contractor Performance Assessment

Reporting System (CPARS) Reports

● Offerors responsible for past performance questionnaire submittals

Factor III - Past Performance (PP)

Ceiling hourly rates should reflect the highest proposed rate at the highest cost location for each labor category in the tool

Ceiling hourly rates shall be fully burdened

Rates will be evaluated for reasonableness:

○ Ensure that the supporting information for your rates is clear and complete

○ The offeror gains no advantage by bidding low ceiling rates, especially on a 10-year IDIQ

Factor IV - Cost/Price

Schedule: RFP to Award

Milestone Description Estimated Date(s)

Draft RFP 5/17/2024 - 6/7/2024

Questions Due 6/7/2024

Phase I RFP Released TBD

Phase I Proposals Due 3 Weeks After RFP Closes

Notification of Advisory Down-Select 2-3 weeks after Phase I closes

Phase II Proposals Due 4 weeks after receipt of Phase II instructions

Award Contracts Q3, Fiscal Year (FY) 2025

A B

OR

Temp Check

Lessons Learned

Acronyms

Provide the complete spelling of an acronym when it is first used. Lists of Acronyms provide convenient reference for proposal evaluators.

Acronym Lists generally are not included in the page count.

Best Practices

Contract Summary

A brief summary of the purpose of the contract being cited as a Demonstrated Technical Experience provides useful background and context that supplements the text associated with demonstrating capability for a specific element.

Editing

Make sure there are no spelling, grammatical, or formatting errors. Graphics are clear and their content is legible.

Familiarity with NOAA

Identifying and relating proposals to the NOAA mission, understanding the challenges faced by NOAA.

Proposal Structure

Clear identification of the text that is meant to apply to a given element or requirement.

Lessons Learned

Assertion of Capability with Failure to Demonstrate

The assertion of capability such as, “We provided service X on contract Y,” fails to demonstrate understanding, such as insight into details, or challenges that would be encountered, or proficiency with tools commonly used, when providing subject matter expertise or a service.

Poor Practices

Using Nonspecific Words

“Support” is most commonly encountered, and fails to identify the actual service the proposer contributed to the project. Similar words include “works with”, “help”, “assist”, “manage”, or “aid.”

Citing Individuals

Describing the capability of an individual can raise concern about whether the corporate capability is a single point of failure and lost if the individual retires or changes jobs.

Failure to Identify Relevance

If the technical experience being cited was performed on a non-NOAA project, the failure to explain why the experience is relevant, or would be beneficial to NOAA can cause the experience to be discredited.

Highly Complex or Technical Language

Especially for technical work performed outside of NOAA, highly complex or technical services and projects should be described using nomenclature familiar to NOAA scientists or engineers (e.g. not esoteric military jargon). Always consider your audience.

Identical Content for Successive or Multiple Generations of Contracts

Extensive experience is valuable. Capturing successive generations of the same contract work informs successful performance and depth of knowledge. Repeating identical content for successive generations of a contract adds no value to the proposal. The unique challenges and achievements of each generation should be featured.

Lacking a List of Acronyms

Only content within the “four corners of the proposal” can be considered during evaluation (no supplemental research outside of the proposal is allowed). Failure to include a list of acronyms leaves reviewers to speculate – possibly incorrectly – the meaning of an acronym.

Misordering or confusing ordering of text

Addressing elements/requirements in a random or different order than they appear in the PWS can be confusing to evaluators.

Non Responsive Content

Avoid including content that does not specifically address an element/requirement.

Nonuniformity of Content

Proposal should have a uniform style of writing throughout. Interleaving well written and poorly written proposal elements detracts from the overall proposal quality.

Unclarity of Role

In team-based projects it is important to identify the proposer’s specific role and specific contributions to the project. For example, distinguishing between being the project manager and a subject matter expert that provides technical services to the project.

Non Sequential Flow

Proposals that require the reader to frequently reference back to previous content tend to disrupt the reviewer’s continuity of thought.

Tardiness

Don’t wait until the last minute to submit proposals. One minute late means it’s late.

To ask a question of our presenters, please enter it in the Q&A Section only. Questions in the chat will not be answered.

We may not be able to answer all of your questions today. However, responses to all questions received today, and in response to the Draft RFP, will be posted publicly via SAM and the ProTech website.

Questions and Answers

Thank you for taking the time to join us!

https://www.protechservices.noaa.gov/ https://www.protechservices.noaa.gov/

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