RFQ Attachment_Cable installation_revised8.24.20.pdf

Cable Installation - RFQ 1305M420QNAAJ0085

Document Number: 1305M420QNAAJ0085

Notice Type: Combined Synopsis/Solicitation

Title: Cable Installation at NOAA Seattle, WA Office

Response Date: September 2, 2020 6:00pm EDT

NAICS Code: 541519 – Other Computer Services

This is a Combined Synopsis/Solicitation to provide, install and test Cat6A Copper Cabling and Single-Mode Fiber and equipment (patch panels, patch cables, etc.) for the NOAA Office of the Chief Information Office located at the Western Regional Center (WRC) in Seattle, WA. This Solicitation is a Request for Quote (RFQ) for Commercial Items prepared in accordance with the format in Subpart 12.6, supplemented with additional information included in this notice. FAR Part 13 Simplified Acquisition Procedures are utilized in this procurement. This announcement constitutes the only solicitation that will be issued.

The Government anticipates awarding a Firm-Fixed Price Purchase Order resulting from this solicitation.

This procurement will use NAICS code 541519, Other Computer Related Services, with a 100% small-businesses set aside. All capable small businesses in the Pacific Northwest are encouraged to submit a quote. The small business size standard is $30,000,000.00.

The Government will not reimburse travel expenses.

The supply portion of this procurement will be Brand Name or Equal in accordance with FAR Part 52.211-6 Brand Name or Equal. Quoters proposing to furnish “equal” products shall provide the following description for the product: Manufacturers Name; Address: Product Name and Catalogue description. Quoters shall be responsible for submitting, as a part of its offer, demonstrating how their product offering meets the requirements of the solicitation in specific detail and all additional information on the offered products necessary for the Government to determine whether the product meets the brand name as listed in the RFQ.

Synopsis

The Contractor shall provide, install and test Cat6A Copper Cabling and Single-Mode Fiber Cable and equipment (patch panels, patch cables, etc.) in NOAA buildings located on the Western Regional Center campus in Seattle, Washington in accordance with the Statement Of Work (SOW) specifications.

SECTION B – Supplies and Services and Prices

In the table below, provide: 1. Base Period pricing and

2. FAR 52.217-8 Option to Extend Services Pricing, 6-month pricing in one-month increments.

CLIN DESCRIPTION& LINE OFFICE PRICE

0001 WRC Building 1 (Cat6A Copper Cabling) (POP: 9/14/20 - 12/13/20)

Supply Total (OCIO) Installation (OCIO) BASE PERIOD TOTAL for OCIO

FAR 52.217-8 Total Pricing for OCIO (POP: 12/14/20 - 1/13/21) FAR 52.217-8 Total Pricing for OCIO (POP: 1/14/21 - 2/13/21) FAR 52.217-8 Total Pricing for OCIO (POP: 2/14/21 - 3/13/21) FAR 52.217-8 Total Pricing for OCIO (POP: 3/14/21 - 4/13/21) FAR 52.217-8 Total Pricing for OCIO (POP: 4/14/21 - 5/13/21) FAR 52.217-8 Total Pricing for OCIO (POP: 5/14/21 - 6/13/21)

CLIN DESCRIPTION& LINE OFFICE PRICE

0001 WRC Building 1 (Cat6A Copper Cabling) (POP: 9/14/20 - 12/13/20)

Supply Total (NMFS OLE) Installation ((NMFS OLE) BASE PERIOD TOTAL for NMFS OLE

FAR 52.217-8 Total Pricing for NMFS OLE (POP: 12/14/20 - 1/13/21) FAR 52.217-8 Total Pricing for NMFS OLE (POP: 1/14/21 - 2/13/21) FAR 52.217-8 Total Pricing for NMFS OLE (POP: 2/14/21 - 3/13/21) FAR 52.217-8 Total Pricing for NMFS OLE (POP: 3/14/21 - 4/13/21)

FAR 52.217-8 Total Pricing for NMFS OLE (POP: 4/14/21 - 5/13/21) FAR 52.217-8 Total Pricing for NMFS OLE (POP: 5/14/21 - 6/13/21)

SECTION B CONT’D– Supplies and Services and Prices

GRAND TOTAL WRC BUILDING 1 BASE PERIOD (POP: 9/14/20 - 12/13/20)

FAR 52.217-8 GRAND TOTAL PRICING WRC 1 (POP: 12/14/20 - 1/13/21)

FAR 52.217-8 GRAND TOTAL PRICING WRC 1 (POP: 1/14/21 - 2/13/21)

FAR 52.217-8 GRAND TOTAL PRICING WRC 1 (POP: 2/14/21 - 3/13/21)

FAR 52.217-8 GRAND TOTAL PRICING WRC 1 (POP: 3/14/21 - 4/13/21)

FAR 52.217-8 GRAND TOTAL PRICING WRC 1 (POP: 4/14/21 - 5/13/21)

FAR 52.217-8 GRAND TOTAL PRICING WRC 1 (POP: 5/14/21 - 6/13/21)

CLIN DESCRIPTION& LINE OFFICE PRICE

0001 WRC Building 1 (Cat6A Copper Cabling) (POP: 9/14/20 - 12/13/20)

Supply Total (NMFS WCR) Installation ((NMFS WCR) BASE PERIOD TOTAL for NMFS WCR

FAR 52.217-8 Total Pricing for NMFS WCR (POP: 12/14/20 - 1/13/21)

FAR 52.217-8 Total Pricing for NMFS WCR (POP: 1/14/21 - 2/13/21) FAR 52.217-8 Total Pricing for NMFS WCR (POP: 2/14/21 - 3/13/21) FAR 52.217-8 Total Pricing for NMFS WCR (POP: 3/14/21 - 4/13/21)

FAR 52.217-8 Total Pricing for NMFS WCR (POP: 4/14/21 - 5/13/21) FAR 52.217-8 Total Pricing for NMFS WCR (POP: 5/14/21 - 6/13/21)

CLIN DESCRIPTION& LINE OFFICE PRICE

0002 WRC Building 4 (Single-Mode Fiber) (POP: 9/14/20 - 12/13/20)

Supply Total (NMFS AFSC) Installation ((NMFS AFSC) BASE PERIOD TOTAL for NMFS AFSC

FAR 52.217-8 Total Pricing for NMFS AFSC (POP: 12/14/20 - 1/13/21) FAR 52.217-8 Total Pricing for NMFS AFSC (POP: 1/14/21 - 2/13/21) FAR 52.217-8 Total Pricing for NMFS AFSC (POP: 2/14/21 - 3/13/21) FAR 52.217-8 Total Pricing for NMFS AFSC (POP: 3/14/21 - 4/13/21) FAR 52.217-8 Total Pricing for NMFS AFSC (POP: 4/14/21 - 5/13/21) FAR 52.217-8 Total Pricing for NMFS AFSC (POP: 5/14/21 - 6/13/21)

SECTION C – Statement of Work

SEE ATTACHMENT 1

SECTION D – Packaging and Marking

All deliverables required under this order shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract/order number and contractor name.

The Contractor shall guarantee that all required materials are delivered in immediate usable and acceptable condition.

SECTION E – Inspection and Acceptance

a. The Government point of contact (POC) identified in Section G will perform inspection and acceptance of parts at the location identified in this section. Acceptance is communicated in writing, unless otherwise indicated, within 30 days of receipt.

b. This order incorporates FAR clause, 52.246-2 Inspection of Supplies-Fixed Price (Aug 1996) by reference, with the same force and effect as if it was given in full text. Upon request, the Contracting Officer will make its full text available.

SECTION F – Deliveries and Performance

a. Deliveries

Satisfactory performance of this order shall be deemed to occur upon delivery of the parts described in Section 2 of this order.

Deliveries required by the contractor shall be made F.O.B. destination within 30 days from receipt of the award to the addresses/addressees listed below.

b. Delivery Location(s):

Deliveries shall be made to the Government POC at the following location:

NOAA OCIO, Western Regional Center 7600 Sand Point Way NE Building 1 Seattle, WA 98115

Unless otherwise specified, deliveries shall be made to the Delivery Location(s) specified above, Monday through Friday (excluding Federal Holidays, see Section G(c) between the hours of 8:30 a.m. and 4:30 p.m, PDT only. Supplies or services scheduled for delivery on a Federal holiday shall be made the next business day.

The contractor shall give the Government POC 24 hours’ notice prior to delivery.

c. Place of Performance

NOAA OCIO, Western Regional Center 7600 Sand Point Way NE Seattle, WA 98115

d. Period of Performance

Work shall be completed within 90 days of award.

SECTION G – Contract Administration Data

a. The following personnel will represent the Government for the purpose of this delivery order:

Government POC

TBD – The POC will be identified at award.

Contracting Officer (CO) Kyia O. Clardy 1325 East-West Hwy. # 11202 Silver Spring, MD 20910

(301) 628-1365 Kyia.Clardy@noaa.gov

b. Invoice Submission

The Contractor shall submit an original invoice to the Government POC identified in Section G (a). To avoid delay in processing of payments, please submit all invoices directly to the Government POC. The POC will certify and forward the invoices to the Finance Office together with the receiving report for payment. Any invoice that does not include the required information listed in Section I, FAR 52.212-4(g) will be sent back to the Contractor for revision. EFT information shall match what is in contractor’s registration in the System for Award Management (SAM).

c. Government Holidays

Workplace is not available on the Government Holidays stated below, or as prescribed by an Executive Order (EO) or OPM.gov due to inclement weather.

January (New Year’s Day)

January (Martin Luther King Day)

February (President’s Day) mailto:Kyia.Clardy@noaa.gov

May (Memorial Day)

July (Independence Day)

September (Labor Day)

October (Columbus Day)

November (Veterans Day)

November (Thanksgiving)

December (Christmas Day)

SECTION H – Special Contract Requirements

a. Site Visit Walk-Through: NOAA requires a site visit walk-through of the buildings to survey and to assess building construction. It is anticipated that Quoters will use the information gathered during the walk-throughs to more accurately develop their price quote. Travel expenses for walk-throughs will not be reimbursed. Walk-throughs of the two buildings will take approx. 2 hours.

Available appointments for site visits are as follows:

Tuesday, August 25, 2020; 11:00am PDT or 2:00pm PDT

Wednesday, August 26, 2020; 11:00am PDT or 2:00pm PDT

Thursday, August 27, 2020; 2:00pm PDT

Contact kyia.clardy@noaa.gov to schedule a site visit. Building points of contact, building entry requirements and parking information will be provided to contractors that schedule a site visit. Site visits shall be scheduled no later than 24 hours in advance. Appointments made after that time shall not be honored.

All contractors coming on site must:

1. notify the Government at least 24 hours in advance of a site visit;

2. sign a registry sheet to document they participated in a site visit;

3. wear a face mask or face covering while on or in NOAA premises and buildings.

To ensure all potential Quoters have access to information related to this requirement, questions will not be addressed during the site visits. All questions must be submitted in writing to kyia.clardy@noaa.gov, no later than Thursday, August 27, 2020, 8pm EDT. All questions and responses to questions will be provided to all contractors that performed a site visit no later than Friday, August 28, 2020, 6pm EDT, posted as an amendment to this solicitation.

Address of Walk-Through NOAA Western Regional Center 7600 Sand Point Way NE Seattle, WA 98115

b. NIST SP 800-53

The contractor shall ensure that all data associated with this delivery order is protected from unauthorized access, modification and misuse in accordance with NIST SP 800-53 guidance. The following website provides a copy of this guidance.

http://csrc.nist.gov/publications/PubsSPs.html#800-53.

c. IT SECURITY

The contractor shall comply with media sanitization as required by MP-6 Media Sanitization of the Department of Commerce (DOC) Information Technology Security Policy and Procedures

(ITSPP).

Per FAR 39.101(d), the contractor shall comply with the regulations involving NIST common security configuration checklists including Federal Desktop Core Configuration (FDCC) or

United States Government Configuration Baseline (USGCB) initiative. The list of common security configurations can be found at http://checklists.nist.gov.

The contractor shall comply with Personal identity verification requirements from FAR 4.1302 and FIPS PUB 201 [in accordance with Homeland Security Presidential Directive (HSPD-12)].

FAR part 11.002 requirements which state that unless the agency Chief Information Officer waives the requirement, when acquiring information technology using Internet Protocol, the requirements documents must include reference to the appropriate technical capabilities defined in the USGv6 Profile (NIST Special Publication (SP) 500-267) and the corresponding declarations of conformance defined in the USGv6 Test Program. To meet this requirement each

DOC acquisition of IP protocol technology must express requirements for IPv6 capabilities in terms of the USGv6 Profile (i.e., using the USGV6 Capabilities Check List) and vendors must be required to document their product’s support of the requested capabilities through the USGv6 test program (reference https://wwwx.antd.nist.gov/usgv6/) using the USGv6 Suppliers

Declaration of Conformity.

http://checklists.nist.gov/

SECTION I – Contract Clauses

NOTICE OF PARTICIPATION OF NON-GOVERNMENT PERSONNEL

1) The Contractor is advised that the Government may utilize the outside Contractors and/or Consultants listed below to assist in the administration of this contract. These Contractors/Consultants will have access to any and all information submitted by contractor and will be subject to the restrictions contained in CAR Clauses 1352.209-71 Limitation of Future Contracting, 1352.209-72 Restrictions Against Disclosure, 1352.209-74 Organizational Conflict of Interest and FAR Clause 52.203-16 Preventing Personal Conflicts of Interest. The companies/organizations employing the subject Contractors/Consultants are also required to comply with these same confidentiality restrictions. All federal and non-federal personnel supporting the government in the administration of this contract will have executed Non- Disclosure Agreements.

a) Veterans Management Services, Inc. (VMSI)

b) IM Solutions LLC

c) A-Frame Solutions

d) Stafford Consulting

(End of clause)

SECTION L – Instructions, Conditions, and Notices to Bidders

A. GENERAL INSTRUCTIONS

This Request for Quote (RFQ) is for a Firm-Fixed Price Purchase Order.

Quotes are due in electronic format via email no later than 6:00 PM EDT, September 2, 2020 to kyia.clardy@noaa.gov. The email must include the name of your organization, along with the name and phone number of the individual authorized to sign official documents with respect to this RFQ.

Questions shall be submitted by 6:00 PM EDT on August 28, 2020. Questions concerning this RFQ shall be made in writing to kyia.clardy@noaa.gov with the RFQ number 1305M420QNAAJ0085 in the subject line. Please be advised that questions that do not have the appropriate reference information may not be answered. The Government will attempt, but does not guarantee, that it will answer questions submitted after the date specified above. Regardless of when posed, all answers to questions not involving proprietary information will be answered via formal amendment to the RFQ by posting https://beta.sam.gov/. NOAA will not attribute the questions to the submitting Quoters, but the text of the questions and answers will be made available to Quoters, if requested.

All quotes shall be exclusively submitted in electronic format as specified above. The Government does not authorize submission of hard copy, telegraphic or facsimile quotes for this RFQ. The Quoter shall mark the electronic file with the RFQ Number 1305M420QNAAJ0085.

NOAA will promptly notify all Quoters of the selection decision after NOAA awards a Firm- Fixed Price Purchase Order.

B. SUBMISSION INSTRUCTIONS

1. The Cover Page shall include solicitation document number, total price(s); a POC (name and telephone number); delivery date (delivery date is of the utmost importance); the applicable NAICS code; and payment terms.

2. Quoters must submit the following as separate files and be labeled as:

a) Volume #1 – Technical Capability (no pricing information);

b) Volume #2 – Past Performance;

c) Volume #3 – Price (Section B);

d) Signed SF1449 and

e) Copy of Quoter’s registration in www.SAM.gov (System for Award Management) including any certifications under FAR 52.212-3, FAR 52.204-24 and FAR 52.204-

25, FAR 52.204-26.

3. All Volumes must include: RFQ 1305M420QNAAJ0085 and your Company’s name. You may place this information in the header or footer.

mailto:kyia.clardy@noaa.gov https://beta.sam.gov/

4. Volume# 1 – Technical Capability:

a) Page limitation is five (5) pages. (Excluding the Cover Page and Table of Contents)

b) No tables, charts, illustrations, etc. (except Table of Contents) shall be included in your description of experience;

c) Font size: minimum 10 pt., Times New Roman; and

d) Must include your Company’s name and address, DUNS Number, Cage Code, NAICS Code, Business Size, Socio-economic category, if applicable, and Point of Contact authorized to sign official documents.

5. Volume #2 – Past Performance:

a) Quoter must provide no more than three (3) relevant references performed within the last five (5) years, including subcontractors performance.

b) References must include: Name of Reference and Title, Project Name, Contract Number and Description of the Project, Agency/Organization/Company, and Phone Number.

c) Page limitation is three (3) pages.

6. Volume #3 – Price (Section B):

a) Based on Statement of Work, Quoters must submit a price quotation for the information provided in Section B, Supplies and Services and Prices.

7. SF1449

Signed.

8. SAM registration and Certifications

Complete and Certify.

SECTION M – Evaluation Factors for Award

Addendum to FAR 52.212-2 - Evaluation -- Commercial Items (Oct 2014)

(a) The Government intends to award a single purchase order resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and non-price factors considered. The non-price factors are Technical Capability and Past Performance.

(b) The following factors shall be used to evaluate quotes and are listed in descending order of importance:

(i) Technical Capability of the supplies and services offered to meet the Government requirement. This section shall address the products Quoter will supply (product descriptions/part numbers, warranties, etc.) and how the Quoter will perform the services in the Section C, “Statement of Work” (plan, design, install, test).

(ii) Past Performance (see FAR 15.304); The Quoter's past performance on recent and relevant contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services.

To be considered a recent past performance reference, the project must be ongoing or must have been performed during the past five (5) years from the date of issuance of this solicitation.

To be considered a relevant past performance reference, the project information must be similar in scope and complexity to Section C, “Statement of Work” of this solicitation.

Past Performance may include proposed subcontractors that will perform major or critical aspects of the requirement as stated in the SOW.

Government reserves the right to contact any number of references and use sources other than those provided by the Quoter to obtain information related to past performance and prior experience.

In accordance with FAR 15.305(2)(iv), Quoters with no recent or relevant past performance will result in assignment of a neutral rating, indicating neither a favorable nor unfavorable evaluation rating.

(iii) Price; Price will be evaluated for reasonableness. Quoters whose proposed price is determined not to be fair and reasonable will not be awarded a purchase order regardless of the Government’s evaluation of the non-price factors of the Quoter’s quote.

(b) A written notice of award or acceptance of an offer, sent electronic mail or otherwise furnished to the successful Quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Basis of Award

NOAA will award a single, firm-fixed priced purchase order to the responsible Quoter whose quote conforming to the solicitation is most advantageous, price and non-price factors considered.

Technical capability and past performance, when combined, are more important than price.

Tradeoff process will be used when it is in the best interest of the Government to consider award to other than the lowest priced Quoter or other than the highest technically rated Quoter.

FAR 52.217-5 Evaluation of Options (July 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers or quotations for award purposes by adding the total price for all options to the total price for the basic requirement to determine the total evaluated price. This includes options under FAR clause 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options will not obligate the Government to exercise the option(s). The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

FAR 52.217-8 - Option to Extend Services (NOAA Acquisition Manual 1330-17.202)

Inclusion of FAR clause 52.217-8, Option to Extend Services, in the solicitation and resultant contract is for use by the Government as outlined at FAR 37.111, Extension of Services. The option will be exercised as needed at any time during the life of the contract using the rates applicable at the time of exercise.