Sol_1305M327Q0041.pdf

PDF 430 KB Posted Nov 12, 2026

Attached to: Snow Removal Services Gaylord, MI
Solicitation number: 1305M327Q0041
Issued by: Department of Commerce National Oceanic and Atmospheric Administration

About this file

Written by GovTribe AI · Nov 12, 2026

This is a Combined Synopsis/Solicitation for snow removal services at the National Weather Service Gaylord Weather Forecast Office in Gaylord, Michigan. The solicitation (1305M327Q0041) is issued as a Request for Quotation (RFQ) for commercial services and is set-aside for small business concerns under NAICS code 561790, with a small business size standard of $9.0 million. The base year period of performance runs from the date of award through November 30, 2027, with four optional one-year periods extending through November 30, 2031. The Government intends to award a low-priced, technically acceptable, single firm fixed-price purchase order on an all-or-none basis with Net 30 payment terms. The previous blanket purchase agreement (1305M322ANWWR0005) was held by Roundtable Enterprises for a five-year total of $250,000.

The contractor must provide all labor, equipment, and materials for snow removal services including snow plowing (25 hours estimated per season), sidewalk clearing (15 hours estimated), parking lot salting (25 hours), and sidewalk salting (15 hours). Pricing must be submitted separately for each base year and option year with monthly and annual pricing. Invoices will be billed monthly in arrears via the Integrated Procurement Platform (IPP). Quotations must be submitted electronically to graham.chapman@noaa.gov by November 20, 2026, at 3:00 p.m. CST/CDT. The evaluation will use Lowest Price, Technically Acceptable (LPTA) procedures based on technical approach, past experience, and price. Wage Determination WD 2015-4873 Rev 34 (dated August 12, 2026) applies to this acquisition. A site visit to the facility at 8800 Passenheim Road, Gaylord, Michigan 49735-9454, is highly recommended but not required; interested vendors should contact Kali Stafford at (989) 731-3384 or kali.stafford@noaa.gov to schedule.

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Sol_1305M327Q0041_Amd_0001.pdf	PDF	Nov 12, 2026
WD_2015-4873_Rev_34_8-12-2026.pdf	PDF	Nov 12, 2026

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COMBINED SYNOPSIS/SOLICITATION

Snow Removal Gaylord, MI

Previous Blanket Purchase Agreement 1305M322ANWWR0005, incumbent Roundtable Enterprises for a Five-Year total of $250,000.

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation number 1305M327Q0041 is issued as a request for quotation (RFQ), for snow removal services in Gaylord, MI.

This acquisition is set-aside for small business concerns. The associated NAICS code is 561790. The small business size standard is $9.0M.

The Government intends to award a low priced, technically acceptable, single award firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).

CLIN 0001 – Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the WFO in Gaylord, MI, in accordance with the Statement of Work.

CLIN 1001 – Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the WFO in Gaylord, MI in accordance with the Statement of Work.

CLIN 2001 – Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the WFO in Gaylord, MI in accordance with the Statement of Work.

CLIN 3001 – Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the WFO in Gaylord, MI in accordance with the Statement of Work.

CLIN 4001 – Option Year 4 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the WFO in Gaylord, MI in accordance with the Statement of Work.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-4873 Rev 34, dated 08/12/2026, which can be found on:

https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED MONTHLY IN ARREARS VIA IPP. PROVIDE MONTHLY AND

ANNUAL PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE

PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).

Period of performance shall be:

Base Year date of award through 11/30/2027 Option Period 1 for a twelve month period 12/01/2027 through 11/30/2028 Option Period 2 for a twelve month period 12/01/2028 through 11/30/2029 Option Period 3 for a twelve month period 12/01/2029 through 11/30/2030 Option Period 4 for a twelve month period 12/01/2030 through 11/30/2031

Place of Performance:

National Weather Service Gaylord Weather Forecast Office 8800 Passenheim Rd Gaylord, MI 49735-9454

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)) can be found on the Request for Quote Form SF18 attachment in Section 5 Other Contract Terms and Conditions.

RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact Kari Stafford (989)731-3384, kali.stafford@noaa.gov to set up a time to visit the site.

All questions during the site visit should be submitted electronically to graham.chapman@noaa.gov.

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)) can be found on the Request for Quote Form SF18 attachment in Section 4 Contract Terms and Conditions.

(vii) Quotes are required to be received in the contracting office no later than 3:00pm CST/CDT on 11/20/2026. All quotes must be submitted electronically via email to graham.chapman@noaa.gov.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES.

IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

(viii) Any other additional information required by 5.101(c).

Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that https://sam.gov/content/wage-determinations mailto:kali.stafford@noaa.gov mailto:graham.chapman@noaa.gov mailto:graham.chapman@noaa.gov are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

1305M327Q0041

N CENTRAL LOWER MICHIGAN WFO

8800 PASSENHEIM ROAD

(GAYLORD)

GAYLORD MI 49735

WAD-NWS

7600 SAND POINT WAY NE BLDG 1

SEATTLE WA 98115

WAD-NWS

7600 SAND POINT WAY NE BLDG 1

SEATTLE WA 98115

11/23/2026 1400 CS

GRAHAM CHAPMAN

GRAHAM H. CHAPMAN

561790

11/12/2026

WR961023

NOTICE: THE GOVERNMENT DOES NOT ACCEPT

RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT

IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST A

CONFIRMATION OF THE QUOTE RECEIPT.

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

UNIQUE ENTITY ID ______________________

CAGE CODE ____________

OFFEROR MAY SUBMIT THE QUOTE ON THIS SF-18 FORM

OR THEIR OWN COMPANY FORM.

QUOTES WILL BE EVALUATED BASED ON (RFO

52.212-2) IN ATTACHED CLAUSES & PROVISIONS.

VENDORS WHO DO NOT PROVIDE ALL EVALUATION

CRITERIA WILL NOT BE ACCEPTED.

THE OFFEROR MUST BE CURRENTLY REGISTERED IN THE

SYSTEM FOR AWARD MANAGEMENT (SAM) TO BE

ELIGIBLE FOR AN AWARD.

QUOTES RECEIVED FROM CONTRACTORS WHO ARE NOT

ACTIVE IN SAM WILL NOT BE CONSIDERED.

TOTAL SMALL BUSINESS SET-ASIDE, FIRM-FIXED

PRICE PURCHASE ORDER TO BE AWARDED TO THE LOW

PRICED, TECHNICALLY ACCEPTABLE QUOTE.

WAGE DETERMINATION 2015-4873 REV 34 DATED

08/16/2026 IS APPLICABLE TO THIS RFQ.

0001 BASE YEAR

SERVICES, NON-PERSONAL, TO PROVIDE ALL LABOR,

EQUIPMENT AND MATERIALS (UNLESS OTHWERWISE

PROVIDED HEREIN) NECESSARY FOR SNOW REMOVAL

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

RATES FOR ESTIMATED SERVICES PER SEASON

SNOW PLOWING QTY 25 HOURLY RATE $______

TOTAL $_________

SIDEWALK CLEARING QTY 15 HOURLY RATE $______

TOTAL $_________

PARKING LOT SALTING QTY 25 HOURLY RATE $______

TOTAL $_________

SIDEWALK SALTING QTY 15 HOURLY RATE $______

TOTAL $_________

(Option Line Item)

Product/Service Code: S218

1305M327Q0041 BASE

Section 2 - Combined Synopsis/Solicitation Section 3 - Line Items and Attachments Section 4 - Contract Terms and Conditions Section 5 - Other Contract Terms and Conditions Section 6 - Instructions to Offerors Section 7 - Evaluation

Section 7 - Evaluation

Section 2 - Combined Synopsis/Solicitation

RFO 52.222-3 Convict Labor. (JUN 2003) (Not for DOC Use)

RFO 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (Not for DOC Use)

RFO 52.222-62 Paid Sick Leave Under Executive Order 13706. (JAN 2022) (Not for DOC Use)

RFO 52.223-23 Sustainable Products. (MAY 2024) ((DEVIATION Jan 2026))

Statement of Work SOW

Weather Forecast Office Snow Removal (APX) Gaylord, MI Otsego County

Scope:

The contractor shall provide all personnel, materials, tools and supervision for satisfactorily managing and performing programs for snow removal as specified herein. All equipment, materials, and supplies shall be furnished by the contractor, unless otherwise specified, and properly stored in the area designated by the Meteorologist-In-Charge (MIC) or designated representative.

Location:

National Weather Service Gaylord Weather Forecast Office 8800 Passenheim Rd Gaylord, MI 49735-9454

Period of Performance:

Base Year: 12/01/2026-11/30/2027 Option Year 1:12/01/2027-11/30/2028 Option Year 2: 12/01/2028- 11/30/2029 Option Year 3: 12/01/2029-11/30/2030 Option Year 4: 12/01/2030-11/30/2031

Description of Work:

The contractor shall perform snow removal when two (2) or more inches of snow falls, or upon request by the MIC. The contractor shall not allow snow to accumulate over four (4) inches. When requested, the snow removal shall be performed within two hours of the request. Snow removal shall include:

1. The parking lot of the main facility, including entrance drive and all paved surfaces, excluding the locations where vehicles are parked at the time when work is performed. If the contractor is requested to come and plow, we shall request parked vehicles be moved to plowed areas to allow thorough snow removal.

2. The sidewalks and entryways to the main building, storage/generator building, shed, and the walkway alongside the handrail on the south side of the building. Also, the front, back, and large sliding doors on either side of the upper air building.

3. Once snow has been removed from designated sidewalks and around all exterior doors, the Contractor shall apply an application of ice melting granules that will not kill grass and/or shrubs or damage concrete and asphalt surfaces.

4. The snow shall be plowed to allow trash removal vehicles access to the trash dumpster and the outward opening of the radar complex gates.

5. Loader work (upon request only).

6. Application of ice melting granules on parking lot/driveway (upon request only)

7. Maintain supply of ice melting granules in entry containers. One at both entries to the main building.

8. The area around the upper air building must have banks pushed beyond the pavement to allow for semi deliveries.

style="margin-top: 4pt;">Responsibility for Loss, Damage, Death, or Injury:

Except as otherwise provided by law, the Government will not be responsible for the loss of or damage to the contractor's equipment, or death of or injury to the contractor's personnel, or for the death of, or injury to persons or for damages to property resulting from contractor's negligent performance under this contract. The contractor shall be responsible for all damages to persons or properties that occur as a result of his fault or negligence, or the fault or negligence of his employees or agents, while performing the requirements of this contract.

style="margin-top: 11.5pt;">Inspections and Acceptance:

If any of the services do not conform to the contract requirements, the Government may require the contractor to perform the services again in conformity with the contract requirements, at no increase in contract amount. If the defects in services are not corrected by performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

If the contractor fails to expeditiously take the necessary action to ensure that further performance will be in conformity with contract requirements, the Government may terminate the contract for default.

Invoicing:

Vendor shall bill in IPP.gov on a monthly basis in arrears for the service provided.

Government Point of Contacts:

MIC: James Keysor, (989)731-3384, james.keysor@noaa.gov , John Boris (AMIC) john.boris@noaa.gov Site Visit POC: Kali Stafford, (989)731-3384, kali.stafford@noaa.gov Technical POC (person who will review quotes): Kali Stafford, (989)731-3384, kali.stafford@noaa.gov Invoice Approver POC: Kali Stafford, (989)731-3384, kali.stafford@noaa.gov style="margin-top: 0in;">Notes:

Refer to the site Snow Removal Plan. This drawing is for illustration purposes and is not to scale.

-END OF SOW-

mailto:james.keysor@noaa.gov mailto:john.boris@noaa.gov mailto:kali.stafford@noaa.gov mailto:kali.stafford@noaa.gov mailto:kali.stafford@noaa.gov

Section 3 - Line Items and Attachments

List of Line Items

Item Number Description Quantity Unit Unit Price Amount

BASE YEAR

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT AND MATERIALS

(UNLESS OTHWERWISE PROVIDED HEREIN)

NECESSARY FOR SNOW REMOVAL SERVICES

AT THE NWS OFFICE IN GAYLORD, MI IN

ACCORDANCE WITH THE STATEMENT OF

WORK.

PERIOD OF PERFORMANCE: DATE OF AWARD

- 11/30/2027

RATES FOR ESTIMATED SERVICES PER SEASON

SNOW PLOWING QTY 25 HOURLY RATE

$______ TOTAL $_________

SIDEWALK CLEARING QTY 15 HOURLY RATE

$______ TOTAL $_________

PARKING LOT SALTING QTY 25 HOURLY RATE

$______ TOTAL $_________

SIDEWALK SALTING QTY 15 HOURLY RATE

$______ TOTAL $_________

Product/Service Code: S218

OPTION YEAR I

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT AND MATERIALS

(UNLESS OTHWERWISE PROVIDED HEREIN)

NECESSARY FOR SNOW REMOVAL SERVICES

AT THE NWS OFFICE IN GAYLORD, MI IN

ACCORDANCE WITH THE STATEMENT OF

WORK.

PERIOD OF PERFORMANCE: 12/01/2027-

11/30/2028

RATES FOR ESTIMATED SERVICES PER SEASON

SNOW PLOWING QTY 25 HOURLY RATE

$______ TOTAL $_________

SIDEWALK CLEARING QTY 15 HOURLY RATE

$______ TOTAL $_________

PARKING LOT SALTING QTY 25 HOURLY RATE

$______ TOTAL $_________

Item Number Description Quantity Unit Unit Price Amount

SIDEWALK SALTING QTY 15 HOURLY RATE

$______ TOTAL $_________

(Option Line Item)

Product/Service Code: S218

OPTION YEAR II

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT AND MATERIALS

(UNLESS OTHWERWISE PROVIDED HEREIN)

NECESSARY FOR SNOW REMOVAL SERVICES

AT THE NWS OFFICE IN GAYLORD, MI IN

ACCORDANCE WITH THE STATEMENT OF

WORK.

PERIOD OF PERFORMANCE: 12/01/2028 -

11/30/2029

RATES FOR ESTIMATED SERVICES PER SEASON

SNOW PLOWING QTY 25 HOURLY RATE

$______ TOTAL $_________

SIDEWALK CLEARING QTY 15 HOURLY RATE

$______ TOTAL $_________

PARKING LOT SALTING QTY 25 HOURLY RATE

$______ TOTAL $_________

SIDEWALK SALTING QTY 15 HOURLY RATE

$______ TOTAL $_________

(Option Line Item)

Product/Service Code: S218

OPTION YEAR III

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT AND MATERIALS

(UNLESS OTHWERWISE PROVIDED HEREIN)

NECESSARY FOR SNOW REMOVAL SERVICES

AT THE NWS OFFICE IN GAYLORD, MI IN

ACCORDANCE WITH THE STATEMENT OF

WORK.

PERIOD OF PERFORMANCE: 12/01/2029 -

11/30/2030

RATES FOR ESTIMATED SERVICES PER SEASON

SNOW PLOWING QTY 25 HOURLY RATE

$______ TOTAL $_________

Item Number Description Quantity Unit Unit Price Amount

SIDEWALK CLEARING QTY 15 HOURLY RATE

$______ TOTAL $_________

PARKING LOT SALTING QTY 25 HOURLY RATE

$______ TOTAL $_________

SIDEWALK SALTING QTY 15 HOURLY RATE

$______ TOTAL $_________

(Option Line Item)

Product/Service Code: S218

OPTION YEAR IV

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT AND MATERIALS

(UNLESS OTHWERWISE PROVIDED HEREIN)

NECESSARY FOR SNOW REMOVAL SERVICES

AT THE NWS OFFICE IN GAYLORD, MI IN

ACCORDANCE WITH THE STATEMENT OF

WORK.

PERIOD OF PERFORMANCE: 12/01/2030 -

11/30/2031

RATES FOR ESTIMATED SERVICES PER SEASON

SNOW PLOWING QTY 25 HOURLY RATE

$______ TOTAL $_________

SIDEWALK CLEARING QTY 15 HOURLY RATE

$______ TOTAL $_________

PARKING LOT SALTING QTY 25 HOURLY RATE

$______ TOTAL $_________

SIDEWALK SALTING QTY 15 HOURLY RATE

$______ TOTAL $_________

(Option Line Item)

Product/Service Code: S218

List of Attachments

Attachment Number Title

Section 4 - Contract Terms and Conditions

FAR 52.222-41 Service Contract Labor Standards. (AUG 2018)

CAR 1352.201-70 Contracting Officer's Authority. (MAR 2010)

CAR 1352.209-74 Organizational conflict of interest. (APR 2010)

RFO 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)

RFO 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

(JAN 2017)

RFO 52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

RFO 52.204-13 System for Award Management-Maintenance. (OCT 2018) (Deviation JAN 2026)

RFO 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (Deviation JAN 2026)

RFO 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (Deviation JAN 2026)

RFO 52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (Deviation JAN 2026)

RFO 52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020) (Deviation JAN 2026)

RFO 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (JAN 2025) (Deviation JAN 2026)

RFO 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) (Deviation JAN 2026)

RFO 52.222-50 Combating Trafficking in Persons. (OCT 2025) (Deviation JAN 2026)

RFO 52.223-1 Biobased Product Certification. (MAY 2024) (Deviation JAN 2026)

RFO 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts. (MAY 2024) (Deviation JAN 2026)

RFO 52.223-3 Hazardous Material Identification and Safety Data. (FEB 2021) (Deviation JAN 2026)

RFO 52.223-5 Pollution Prevention and Right-to-Know Information. (MAY 2024)

RFO 52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving. (MAY 2024)

RFO 52.232-18 Availability of Funds. (APR 1984)

RFO 52.232-33 Payment by Electronic Funds Transfer - System for Award Management. (OCT 2018)

RFO 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

RFO 52.233-3 Protest after Award. (AUG 1996) (Deviation JAN 2026)

RFO 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (Deviation JAN 2026)

RFO 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

RFO 52.240-91 Security Prohibitions and Exclusions. (Deviation JAN 2026)

RFO 52.244-6 Subcontracts for Commercial Products and Commercial Services. (OCT 2025) (DEVIATION April 2026)

Local Clause Deobligation of Remaining Residual Balances

The Department of Commerce may closeout a contract utilizing RFO 4.308 procedures following the agency's determination that the contract has been physically completed and that final payment has been made to the contract. Physical completion occurs when all option provisions have expired, and the contractor has completed all required deliveries and/or services, which the Government has inspected and accepted. As part of the administrative closeout procedures, the Government intends to unilaterally deobilgate any unliquidated obligations (ULO) 90 days after each period of performance. Prior to doing so, the Contracting Officer (CO) (or Administrative Contracting Officer (ACO) will notify the contractor of the intended amount of deobligation and ask the contractor to confirm within fourteen (14) days after notification that all invoices for the completed period of performance have been submitted and processed for payment. Upon confirmation that all invoices have been submitted and processed for payment, or upon the contractor's failure to respond to the CO/ACOs notification of intent to deobligate, the CO or ACO will unilaterally deobligate the potential ULOs by reducing the funded amount to an amount equal to the contractors invoiced/paid amount for that contract/order period of performance.

Standard Language UTILIZATION OF FEDCONNECT FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®.

NOAA Acquisition Manual 1330-52.222-70 NOAA SEXUAL ASSAULT AND SEXUAL HARASSMENT

PREVENTION AND RESPONSE POLICY (MAY 2018)

In accordance with NOAA Administrative Order (NAO) 202-1106, NOAA Sexual Assault and Sexual Harassment Prevention and Response Policy, it is the policy of NOAA to maintain a work environment free from sexual assault and sexual harassment. NOAA prohibits sexual assault and sexual harassment by or of any employee, supervisor, manager, contractor, vendor, affiliate, or other individual with whom NOAA employees come into contact by the virtue of their work for NOAA.

(a) Definitions.

Contractor Employees - The term “contractor employees,” as used in this solicitation and contract language, refers to employees of the prime contractor or its subcontractors, affiliates, consultants, or team members.

Sexual Assault - The term sexual assault, as used in this solicitation and contract language, means any conduct proscribed by state or federal sexual abuse laws, including, but not limited to, those defined in chapter 109A of title 18 of the U.S. Code (sexual abuse), and assaults committed both by offenders who are strangers to the victim and by offenders who are known or related by blood or marriage to the victim.

Sexual Harassment - As defined by the Equal Employment Opportunity Commission, sexual harassment is a form of sex discrimination that violates Title VII of the Civil Rights Act of 1964. It includes unwelcome sexual advances, requests for sexual favors, and other verbal, non-verbal, or physical conduct of a sexual nature when any of the following are true:

● Submission to such conduct is made either explicitly or implicitly as a term or condition of an individual's employment;

● Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual;

● The conduct unreasonably interferes with an individual's work performance or creates an intimidating, hostile, or offensive working environment.

The main characteristics of sexual harassment are that the harasser's conduct is targeted against the recipient’s sex, gender identity, or sexual orientation, and is unwelcome to the recipient. It may include, but is not limited to: offensive jokes, slurs, epithets or name calling, undue attention, physical assaults or threats, unwelcome touching or contact, intimidation, ridicule or mockery, insults or put-downs, constant or unwelcome questions about an individual's identity, and offensive objects or pictures.

(b) Requirements.

1. It is the responsibility of the contractor to ensure that contractor employees maintain the highest degree of conduct and standards in performance of the contract. In support of this, NOAA urges its contractors to develop and enforce comprehensive company policy addressing sexual assault and sexual harassment.

2. The contractor shall include wording substantially the same as this solicitation and contract language in every subcontract so that it is binding upon each subcontractor.

3. If a contractor employee observes or is the object of sexual assault or sexual harassment, he or she is highly encouraged to report the matter, as soon as possible, to their immediate supervisor, the COR, subset of the COR (e.g. Task Manager or Assistant COR), or contracting officer (CO) if a COR is not assigned to the contract. The contract employee may also contact the NOAA Civil Rights Office to obtain guidance on reporting instances of sexual assault or sexual harassment. If deemed necessary, the contractor employee may also report such instances to local law enforcement. In the case where the incident occurs while performing at a remote location, such as at sea or in the field (at a field camp or other isolated location) where the above referenced individuals are unavailable, the contractor employee should follow the reporting procedure set forth in NAO 202-1106, Section 6.07, Reporting from Remote Locations.

4. Swift reporting allows NOAA and the contractor to take the appropriate measures to ensure that offensive behavior stops and the complainants’ needs are addressed.

5. The COR (if assigned), CO, and contractor, where applicable, will work together to ensure appropriate action is taken in accordance with applicable laws and regulations, contract terms and conditions, and the contractor’s written policy (where applicable).

6. The contractor shall provide all contractor employees assigned to perform under this contract with mandatory sexual assault and sexual harassment prevention and response training in compliance with the requirements of NAO 202-1106, Section 5, Prevention Training and Awareness, as part of their initial in-processing and on an annual basis thereafter. The initial training shall be completed within [ ] business days (30 unless a different number is inserted) of contract award or the date a contractor employee is assigned to perform under the contract, as applicable.

Evidence of initial training by name and date completed for each contractor employee, shall be submitted to the COR or contracting officer (if no COR assigned) within 10 business days of completion.

Evidence of annual training by name and date completed for each contractor employee shall be submitted to the COR or contracting officer (if no COR assigned) no later than March 1st of each calendar year of contract performance.

7. The mandatory sexual assault and sexual harassment training provided by the contractor shall include the required elements set forth by NOAA’s Workplace Violence Program Manager. A link to the website including the required elements of the training is provided at https://www.noaa.gov/organization/acquisition-grants/noaa-workplace-harassment-training-for-contractors-and-financial. The website will also provide training materials and resources to assist the contractor in conducting the training. The contractor may provide training that solely addresses the NOAA required elements or may supplement existing company sexual assault and sexual harassment training in a manner that ensures all of the elements are adequately addressed.

8. The required elements of the training and resources available to the contractor for the training may be updated by NOAA periodically. The contractor is responsible for monitoring the website and incorporating any changes to the NOAA required elements into the contractor provided training.

9. NOAA’s Workplace Violence Program Manager, COR, or CO may periodically review the contractor’s training outline to ensure all required elements are included and, if necessary, any appropriate adjustments are made to the training by the contractor.

10. Contractor employees performing on assignments in a remote location, such as at a field camp or other isolated locations, are subject to receiving the same briefing on the parameters of the order provided to NOAA employees as set forth in Section 6 of NAO 202-1106.

11. The contractor shall provide a copy of this solicitation and contract language and NAO 202-1106 to contractor employees.

For NOAA employees, affiliates, and contractors who have experienced sexual assault or sexual harassment, NOAA has established the NOAA Sexual Assault/Sexual Harassment (SASH) helpline. This helpline is designed to provide crisis intervention, referrals, and emotional support to those who are victims and/or survivors of sexual harassment or sexual assault within the workplace. Contractor employees may use the helpline to receive live, confidential, one-on-one support in an occurrence of sexual harassment or assault by a Federal Government employee.

All services are anonymous, secure, and available worldwide, 24 hours a day, seven days a week. The NOAA SASH helpline is accessible through a variety of channels, including:

● Phone: 1-866-288-6558

● Website & Online Chat: https://www.noaasashhelpline.org/

● Mobile App: NOAA SASH Helpline (available via iOS and Android App Stores)

● Text: (202) 335-0265

(d) Confidentiality.

Any party receiving information from the filing of a complaint alleging sexual assault or sexual harassment, or while performing an investigation into such a complaint, shall keep the information confidential. “Confidentiality” means that the information shall only be shared with others who have a need to know the information to conduct their official duties.

(e) Remedies.

In addition to other remedies available to the Government, contractor employee violations of Federal requirements (e.g., law, statutes, executive orders, code, rules, regulations) applicable to sexual assault and sexual harassment and/or failure to complete the mandatory training set forth in this solicitation and contract language, may result in:

1. Requiring the contractor to remove a contractor employee or employees from the performance of the contract;

2. Requiring the contractor to terminate a subcontract;

3. Suspension of contract payments until the Contractor has taken appropriate remedial action;

4. Termination of the contract for default or cause, in accordance with the termination clause of this contract;

5. Suspension or debarment; or

6. Other appropriate action.

(End of solicitation and contract language)

NOAA Acquisition Manual 1330-52.232-71 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (FEB 2023)

The Contractor must submit payment requests electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP). The Contractor must use the IPP website to register, access, and submit payment requests. The IPP website address is https://www.ipp.gov.

"Payment request" means any request for contract financing payment or invoice payment to the Contractor. To be considered proper, invoices must be prepared in accordance with, and contain all elements specified in, the contract payment clause (e.g., FAR 52.212-4(g), FAR 52.232-25(a)(3), FAR 52.232-26(a)(2), FAR 52.232-27(a)(2)).

The Contractor must include the following documents as attachments to payment requests submitted through the IPP: [Contracting Officer list required invoice attachment(s); none if left blank].

If the Contractor is unable to comply with the requirement to submit payment requests through the IPP due to a threat to national security; a matter of unusual or compelling urgency; or because the political, financial, or communications infrastructure of a foreign country does not support access to the IPP, the Contractor must request an exception in writing. Contact the Contracting Officer for more information about requesting an exception.

(End of solicitation and contract language)

NOAA Acquisition Manual 1330-52.237-70 CONTRACTOR COMMUNICATIONS

(a) A contractor employee shall be identified both by the individual’s name and the contractor’s name when:

● Included in NOAA’s locator, and

● When submitting any type of electronic correspondence to any NOAA employee or stakeholder.

(b) Any written correspondence from a contractor or any contractor employee shall be printed on company/organization letterhead or otherwise clearly identify the sender as an employee of the company or organization and shall identify the contract number.

(c) Contractors and/or contractor employees shall clearly identify themselves as such in any verbal communications, whether in informal discussion or a formal meeting.

(End of solicitation and contract language)

NOAA Acquisition Manual 1330-52.237-71 NOAA GOVERNMENT-CONTRACTOR RELATIONS - NON-

PERSONAL SERVICES CONTRACT (SEPT 2017)

(a) The Government and the contractor understand and agree that the services to be delivered under this contract by the contractor to the Government are non-personal services as defined in FAR Part 37, Service Contracting, and the parties recognize and agree that no employer-employee relationship exists or will exist under the contract between the Government and the contractor’s personnel. It is, therefore, in the best interest of the Government to afford both parties an understanding of their respective obligations.

(b) Contractor personnel under this contract shall not:

1. Be placed in a position where they are under relatively continuous supervision and control of a Government employee.

2. Be placed in a position of command, supervision, administration, or control over Government personnel or over personnel of other contractors performing under other NOAA contracts.

(c) The services to be performed under this contract do not require the contractor or the contractor’s personnel to exercise personal judgment and discretion on behalf of the Government. Rather, the contractor’s personnel will act and exercise personal judgment and discretion on behalf of the contractor.

(d) Rules, regulations, directives, and requirements that are issued by the Department of Commerce and NOAA under its responsibility for good order, administration, and security are applicable to all personnel who enter the Government installation and facilities, who are provided access to Government systems, or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

(e) Both parties are responsible for monitoring contract activities for indications of improper employee-employer relationships during performance. In the event a situation or occurrence takes place inconsistent with this contract language, the following applies:

1. The contractor shall notify the contracting officer in writing within 5 business days from the date of any situation or occurrence where the contractor considers specific contract activity to be inconsistent with the intent of this contract language. The notice must include the date, nature and circumstance of the situation or occurrence, the name, function and activity of each Government employee or contractor employee involved or knowledgeable about the situation or occurrence, provide any documents or the substance of any oral communications related to the activity, and an estimated date by which the Government is recommended to respond to the notice in order to minimize cost, delay, or disruption of performance.

2. The contracting officer will review the information provided by the contractor, obtain additional information (if needed), and respond in writing as soon as practicable after receipt of the notification from the contractor. The contracting officer’s response will provide a decision on whether the contracting officer determines the situation or occurrence to be inconsistent with the intent of this contract language and, if deemed necessary, will specify any corrective action(s) to be taken in order to resolve the issue.

(End of solicitation and contract language)

NOAA Acquisition Manual 1330-52.237-72 CONTRACTOR ACCESS TO NOAA FACILITIES (SEPT 2017)

(a)

1. The performance of this contract requires employees of the prime contractor or its subcontractors, affiliates, consultants, or team members (“contractor employees”) to have access to and to the extent authorized, mobility within, a NOAA facility.

2. NOAA may close and or otherwise deny contractor employees access to a NOAA facility for a portion of a business day or longer for various reasons including, but not limited, to the following events:

i. Federal public holidays for Federal employees in accordance with 5 U.S.C. 6103;

ii. Fires, floods, earthquakes, and unusually severe weather, including but not limited to snow storms, tornadoes, and hurricanes;

iii. Occupational safety or health hazards;

iv. Lapse in Appropriations; or

v. Federal Statute, Executive Order, Presidential Proclamation, or any other unforeseen reason.

3. In such events, the contractor employees may be denied access to a NOAA facility that is ordinarily available for the contractor to perform work or make delivery, as required by the contract.

(b) In all instances where contractors are denied access or required to vacate a NOAA facility, in part or in whole, the contractor shall be responsible to ensure contractor personnel working under the contract comply. If the circumstances permit, the contracting officer will provide direction to the contractor, either directly or through the COR, which could include continuing on-site performance during the NOAA facility closure period; however, if Government oversight is required and is not available, on-site performance shall not be allowed. In the absence of such direction, the contractor shall exercise sound judgment to minimize unnecessary contract costs and performance impacts, for example, performing required work off- site if possible or reassigning personnel to other activities if appropriate.

(c) The contractor shall be responsible for monitoring the Office of Personnel Management at opm.gov, the local radio, television stations, NOAA web sites, and other communication channels. Once the facility is accessible, the contractor shall resume contract performance as required by the contract.

(d) For the period that NOAA facilities were not accessible to contractors who required access in order to perform the services, the contracting officer may—

1. Adjust the contract performance or delivery schedule for a period equivalent to the period the NOAA facility was not accessible;

2. Forego the work; or

3. Reschedule the work by mutual agreement of the parties.

(e) Notification procedures of a NOAA facility closure, including contractor denial of access, are as follows:

1. The contractor shall be responsible for notification of its employees of the NOAA facility closure to include denial of access to the NOAA facility. The dismissal of NOAA employees in accordance with statute and regulations providing for such dismissals shall not, in itself, equate to a NOAA facility closure in which contractors are denied access. Moreover, the leave status of NOAA employees shall not be conveyed or imputed to contractor personnel. Accordingly, unless a NOAA facility is closed and the contractor is denied access to the facility, the contractor shall continue performance in accordance with the contract.

2. Access to Government facilities and resources, including equipment and systems, will be limited and personnel necessary to administer contract performance may not be available. Generally, supply and service contracts that are funded beyond the date of the lapse in appropriation and do not require access to Government facilities, active administration by Government personnel or the use of Government resources in a manner that would cause the Government to incur additional obligations during the lapse in appropriation may continue. If a delivery date for a contract falls during the period of a lapse in appropriations, Government personnel may not be available to receive delivery. Contractors are directed to consult with a contracting officer before attempting to make a delivery. Contracting officers will be available throughout the lapse in appropriation period to provide guidance.

Once OMB guidance is given, CORs, in consultation with the contracting officer, will notify those contractors that are deemed by the Program Office to be performing excepted work and identify the contractor personnel requiring access to NOAA facilities. CORs will also coordinate directly with facility management or physical security personnel at respective locations to ensure that the names of contractor personnel requiring access to Government facilities during the lapse in appropriations are provided to physical security personnel.

Contractors who are not designated as performing excepted work are not allowed access to Government facilities or to utilize Government resources in a manner that would incur any additional obligation of funding on behalf of the Government during the lapse in appropriation.

3. Unless otherwise specified within the contract award, contractors requiring access to NOAA facilities outside normal business hours or outside the normal workweek shall submit a written request in writing through the COR to the contracting officer. The written request shall provide justification supporting the required access and be submitted [ ] hours/days (contracting officer insert number of days. If blank, 72 hours applies) before access to the NOAA facility is needed.

(End of solicitation and contract language)

RFO 52.217-8 Option To Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of clause)

Inclusion of FAR clause 52.217-8, Option to Extend Services, in the solicitation and resultant contract is for use by the Government as outlined at FAR 37.111, Extension of Services. The option will be exercised as needed at any time during the life of the contract using the rates applicable at the time of exercise.

RFO 52.217-9 Option To Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government fails to extend the term of the contract within the period identified and the Government has provided a written notice to the Contractor that the action is undergoing review in accordance with Department of Commerce procedures for implementing Executive Order 14222 the contractor shall stop all work and incur no costs to be charged to the Government. Once the Department of Commerce’s review process has occurred, the Government will notify the contractor if the option may be exercised or not. The Government will then extend the term of the contract with a bilateral modification.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of clause)

RFO 52.222-42 Statement of Equivalent Rates for Federal Hires. (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only: It Is Not A Wage Determination

Employee class Monetary wage - Fringe benefits

This Statement is for Information Only: It Is Not A Wage Determination

Employee class Monetary wage - Fringe benefits

Snowmaker/Equipment Operator NA-08 $23.89 +30%

(End of clause)

RFO 52.222-90 Addressing DEI Discrimination by Federal…

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