UPDATED SOW - EWX Fence and Gate REQUIREMENTS-26-2485__Amendment 0001.pdf

Statement of Work EWX Fence and Gate

Weather Forecast Office- EWX

Austin/ San Antonio 2090 Airport Road New Braunfels, TX

August 10, 2026

August 20, 2026 - Amendment 1

Background:

This project is for the National Oceanic and Atmospheric Administration (NOAA) National Weather Service (NWS), Weather Forecast Office (WFO), EWX- Austin/ San Antonio located in New Braunfels, TX. This location requires the installation of a perimeter security fence and automatic access gate.

Objective:

Install approximately 750 ft continuous 8-foot high security fence topped with three strands of barbed wire. Include one 26-foot cantilever motorized roll gate, keypad entry device with a video intercom system mounted to a gooseneck pedestal and full integration into the main building (2 locations) for remote monitoring and gate operation. Included in this installation are conduits (2ea- ¾”). One from the electrical panel in the main building to the gate operator and from gate operator to the pedestal for power and controls.

Tasks:

This will be a turn key project start to finish. It is highly recommended that the contractor schedules a site visit for physical inspection of existing conditions prior to bidding.

The Contractor Shall:

● Provide all labor, tools, rigging, equipment, materials, testing, transportation, supervision, management and acquire state and local permits necessary for completion of this project. This includes excavation evaluation and property line assessment.

● Provide licensed electricians and qualified technicians for the installation.

● Sign in with local NWS Staff when arriving on site each day.

● Ensure safe work practices and compliance with all safety regulations. (i.e.

Personal Protective Equipment, Lock Out Tag Out etc.)

● Provide a construction plan to the Contractor Officer Representative (COR) and

NWS Staff prior to beginning the project.

● Provide shop drawings, showing the proposed fence line and gate system, including details of all major components. The drawings shall also include details of gate and fence construction, gate height, barbed wire location, and post spacing dimensions.

● Install using industry standards and within the property line:

a. Fabric: 9-gauge galvanized chain-link with 2 in. mesh. (Approximately

750ft)

b. Posts: Space at a maximum 10 feet on center.

c. Terminal/ Corners

d. Tied into existing airport fence corners (2ea)

e. The fence line will be uniform in height. Add or remove fill as necessary.

f. Maintain 3ft radius clearance around the fire hydrant.

● Install one (1) manual swing gate for pedestrian access. Locate adjacent to the existing mailbox area. Salient characteristics are as follow:

a. Dimensions: 4 feet wide by 8 feet high (matching adjacent fence height)

b. Frame: 2-inch tubular steel frame

c. Fabric: 9-gauge galvanized chain-link, with 2 in. mesh.

d. Top: 3-strand barbed wire overhang

e. Hardware: Heavy-duty hinges and latch assembly (padlock provided by the Government)

● Provide and install in compliance with UL 325 and ASTM F2200, a rolling gate (Approximately 26ft) equipped with commercial operator, access control keypad with video intercom, gooseneck pedestal (installed a minimum of 12ft from gate), overhead light (equipped with dusk to dawn sensor), automatic exiting system, safety sensors and one hand held remote. (Setback of gate- Minimum of 55 feet from edge of Airport Rd.)

a. The contractor shall provide and install a complete, turnkey system—including indoor monitor consoles, control equipment, and remote release push-buttons—at the Front Desk and Operations Wall. No GFE will be provided. All hardware must be capable of future integration into a Mercury web-based access control system.

b. The facility is designated as Security Level II. A standard commercial gate operator is sufficient; a high-security-rated operator (such as the SD50) is not required.

● Install concrete pads for pedestal, operator and gate runback footings. (Formed and sized to prevent tilting) Prior to installation, consult with COR on runback of gate and keypad pedestal location.

● Provide and install control box, all cabling and equipment with video intercom for full gate operation at the Front Desk and Operations Area (designated wall) in the main building. Cabling shall be plenum rated, installed in drop ceiling, in wall, through existing under floor raceways and in system furniture raceways to final locations .

● Provide and install a ¾” EMT conduit from panel PPC to the exit point junction box located in the Storage Room. Coordinate circuit breaker number, junction box and building penetration location with COR.

● Provide and install a ¾” conduit to act as a raceway down the wall and junction box for control wiring in the Storage Room exit point. Co-locate next to the power junction box and building penetration.

● Provide and install 2ea- ¾” PVC conduits from interior junction boxes, one for power and one for data, to the operator and from the operator to the pedestal.

Condulets (LBs) may be used on the exterior of buildings. Conduits shall be installed at a depth of 18” below finish grade.

● Prior to any work below grade to include but not limited to digging, trenching, and boring, contact Texas 811 (texas811.org) to have utilities located. Available as-built drawings will be provided to the awardee upon contract execution. The septic field perimeter is physically delineated on-site by marker posts; no work is permitted within this zone. The contractor remains responsible for contacting Texas 811 for utility locates prior to excavation. In addition, the contractor will work with NWS Staff to identify any other electrical, water, or irrigation system along the fence line and between the proposed gate location and building. Soft digging/hand excavation is required within 18 inches of identified utility lines. No excavation is permitted in Septic Field. Marked by posts.

● All excavation and post-setting operations shall maintain a minimum setback distance of 10 feet from the marked perimeter posts of the septic field.

● Test and ensure proper function of the gate and full operation of each control system.

● It shall be the responsibility of the contractor to restore the facility to its previous condition and remove all debris offsite.

● The contractor shall verify all dimensions prior to installation.

● NWS is an active 24/7 location. The contractor shall minimize the amount of time the entrance must be closed due to the performance of the tasks in this SOW. Coordinate closure with NWS (COR) at least 72 hours in advance.

● The Government does not mandate specific brand-name manufacturers or models for the gate operator, video intercom, keypad, automatic exit system, and safety sensors. However, all proposed hardware must be compatible with future integration into a Mercury web-based access control system.

Overview

Site Entrance

Control Panel Location (Comms Room)

Operations (Designated Wall)

Raceway to Front Desk

Raceway to Front Desk (Closeup)

Front Desk Cabling

Storage Room

Electrical Panel PPC

Building Layout

Conduit Route

Submittals:

Deliverable/Submittal Description/Details Submission Deadline Review/Approval

Construction Schedule/Gate Closure Plan

Schedule of Project and Highlights any periods in which the entrance will need to be closed.

Construction Schedule to be submitted with quote & Entrance Closure Plan within 10 days of award.

CO/COR

Payment Bond or irrevocable letter of credit

(ILC)

100% of the contract price Within 10 days of receipt of award CO/COR

Manufacturer Data

Proposed Intercom/ Video consoles, keypad, operator, fence and gate material .

Within 10 days of receipt of award COR

Shop Drawings

Includes the proposed fence line, gate system, details of all major components, details of gate and fence construction, motorized roll gate dimensions, barbed wire location, fence dimensions, and post spacing dimensions.

Within 30 days of receipt of award COR

Final Construction Drawings

Detailing the actual fence line, gate system, all major components, gate height, barbed wire location, fence length, and post spacing dimensions.

At project completion/before final invoice

COR/CO

Deliverable/Submittal Description/Details Submission Deadline Review/Approval

Safety and Emergency Plan 29 CFR 1926 Subpart M Within 10 days of receipt of award CO/COR

Progress Reports Description of progress and important notes (Reference para L)

Daily COR/CO

Operations and Maintenance Manuals

Comprehensive manuals for the installed systems.

At project completion/before final invoice

COR

Points of Contact:

Primary:

Contracting Officer Representative (COR):

Jorge Negrete, Facilities Engineering Technician, 830-401-2055 jorge.negrete@noaa.gov

Secondary:

Mike Murch, Electronics Technician, 505-369-6227 michael.murch@noaa.gov

General Information

A. Compliance.

The Contractor shall comply with all local, state, and Federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work complies with the applicable, current codes and be responsible for all licenses, permits and fees required to complete this project. Typical codes are referenced here:

● Occupational Safety & Health Standards (OSHA) Safety Requirements

● Uniform Building Code (UBC) mailto:jorge.negrete@noaa.gov

● Uniform Facilities Criteria (UFC)

● American National Standards Institute (ANSI)

● American Society of Testing & Materials (ASTM)

● American Society of Heating, Refrigerating, and Air-conditioning Engineers

(ASHRAE)

● Sheet Metal & Air Conditioning Contractor’s National Association (SMACNA)

● Applicable local, state, and federal codes and standards

● Energy Star Certification Program

B. Disposal.

The Contractor will be required to properly remove and dispose of all waste material in an environmentally friendly manner.

C. Guidelines.

The Project shall follow the guidelines stated in the Statement of Work, site diagrams, blueprint, and any contractor-provided quoted documents. All modifications must be submitted and approved by the Contracting Officer.

D. Hours of Operation.

Work shall be performed between 7:00 am & 5:00 pm Central time Monday thru Friday unless otherwise approved by the COR. The contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation:

New Year’s Day, Martin Luther King Day, Washington Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving and Christmas.

Work outside normal business hours may be scheduled, subject to advance coordination and written approval from the Contracting Officer's Representative (COR) and facility management.

E. Facility Access.

Sign-in sheet shall be completed each day for all contractors, contractor employees, and sub-contractors on site.

F. Government Contact.

The Contracting Officer Representative (COR) will serve as the Government’s point of contact for all submissions.

G. Documents.

The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

H. Period of Performance

The project shall be completed within 90 days of notice to proceed.

I. Davis Bacon Act.

The Contractor shall comply with the Construction Wage Rate Requirements (Davis-Bacon Act) and applicable Department of Labor Wage Determinations incorporated into this solicitation.

J. Warranty.

The Contractor shall provide a minimum 1 year warranty on installation and supply all manufacturers warranties for parts.

K. Key Personnel The contractor will provide the following Key Personnel positions prior to the start of the project. These positions can be occupied by the same person but must be able to fulfill both positions. If Key Personnel changes are made, the CO must be notified in writing prior to the change.

● Project Manager – Must be able to represent the contractor in regards to contract requirements and/issues.

● Onsite Manager – Must be at the location of the project whenever work is being performed by contractor or subcontractors. Communication to NWS COR/POC must be through this position.

L. Progress Reports The Contractor’s Project Manager must provide a Daily Progress Report to the COR via electronic mail. This report must include: (1) a summary of all contractor work performed,

(2) schedule status, (3) an updated project schedule against original milestones, (4) an assessment of technical progress, and (5) any contractor concerns or recommendations.

The final progress report must include, at minimum, ten (10) photos representative of the completed project. Two photos must be taken of the Gate, including one with the Gate terminal. One photo of the operator’s terminal inside the WFO must be included as well.

M. SAFETY EMERGENCY PLAN AND PROCEDURES

A. The Contractor shall observe and institute all applicable OSHA safety requirements and procedures to prevent accidents and injuries to both Contractor and Government employees including 29 CFR 1926 Subpart M for fall protection requirements.

B. The Contractor shall designate one person as Safety Coordinator for purposes of communication between the Contractor and the National Weather Service COR and site POC’s

C. The contractor shall provide a Safety Plan and Procedure to protect employees from being injured while on the job site.

D. The contractor shall provide an Emergency Plan and Procedure to provide immediate care for an employee injured while on the job site. The plan shall be submitted to the Contracting Officer for review and approval.

N. PAYMENT PROTECTIONS (RFO FAR 52.228-13)

In accordance with 40 U.S.C. 3132 and FAR 28.102-2, the Contractor shall provide alternative payment protection prior to receiving a Notice to Proceed (NTP) or commencing work on site. In accordance with FAR Clause 52.228-13, the Contractor must submit one of the following payment protections in an amount equal to 100 percent of the total contract price:

A Payment Bond (using Standard Form 25A or equivalent agency form); or

An Irrevocable Letter of Credit (ILC) (meeting the requirements of FAR 28.204-3).

The selected payment protection must be submitted to and approved by the Contracting Officer within 10 calendar days of contract award and prior to the commencement of any physical work.

GOVERNMENT PROVIDED MATERIALS AND/OR SERVICES

Exclusions:

Unless otherwise indicated elsewhere in this SOW, the Government will provide no data, materials, equipment and/or services to the Contractor with the exception of the padlock for the pedestrian access gate. Any and all research required to fulfill the SOW described herein, shall be the responsibility of the Contractor. The Government retains the right to request the Contractor to acquire additional information on behalf of the Government.

***All submittals shall become the property of the U.S. Government***

END OF STATEMENT OF WORK