1305M326Q0067_SSN_A1_SOW_Draft_2.pdf

DR

AF

T

Manchester Pier - AMP Shimming Project

Scope of Work

January 2, 2026

1. PROJECT BACKGROUND & OBJECTIVE 2

2. SCOPE OF WORK 2

3. STANDARDS & TECHNICAL REFERENCES 4

4. DELIVERABLES, SCHEDULE AND PERIOD OF PERFORMANCE 4

5. CONSTRAINTS AND CONDITIONS 5

6. GOVERNMENT FURNISHED INFORMATION 6

7. COMMUNICATION AND CONTRACT REQUIREMENTS 6

All durations listed as working days unless otherwise noted.

1. PROJECT BACKGROUND & OBJECTIVE

Background

The Manchester Pier, owned by the EPA and located at 7411 Beach Dr E, Port Orchard, WA 98366, is a timber pile structure measuring approximately 810 feet in length, originally constructed circa 1930 with major repairs in 1989. Recent inspections conducted in late 2024 and a subsequent Load Rating Analysis in January 2025 have identified structural deficiencies governed by the deterioration of bearing piles.

Specifically, over sixty (60) timber piles are currently "non-bearing" or "partially bearing," exhibiting gaps between the top of the pile and the timber pile cap. These gaps range from hairline to approximately 3 inches.

Objective

The Federal Government requires the services of a Design-Build Contractor to restore the vertical load path of the pier by shimming all piles currently not in contact with the substructure. The objective is to re-establish positive bearing connections to ensure the structure can safely support the "Owner-Specified Vehicle" (OSV) load of 12,000 lbs as defined in the 2025 Load Rating Report.

2. SCOPE OF WORK

The Contractor shall provide all labor, materials, equipment, engineering, and supervision necessary to design and execute the shimming of non-bearing piles as identified in appendix A

This is a Design-Build contract. The Contractor shall be responsible for field verifying all gap dimensions and producing one (1) set of "Issued for Construction" drawings outlining the work to be completed.

The Government has provided the 2024 Manchester Pier Inspection Report and 2025 Load Rating Analysis as reference documents. The Contractor acknowledges that these documents represent a snapshot in time.

The scope is strictly limited to:

● Field verification of all piles identified as non-bearing or partially bearing in the provided Government Inspection Reports.

● Design of shimming details and hardware connections.

● Installation of shims to restore 100% bearing contact.

● Installation of drift pins, straps, or other hardware necessary to secure the connection.

2.1.Design

● Structural Validation: Contractor shall perform site visit and analysis to confirm the load path for the 60+ non-bearing or partially bearing piles identified in Appendix B of the 2024 Inspection Report.

● Shimming Detail: Design a positive, mechanical connection utilizing high-density plastic shims (e.g., UHMW polyethylene). Shims must be designed to resist displacement from wave action and structural vibration.

Prior to the start of physical work, the Contractor shall submit:

● 95% Pre-Final Design: Full construction drawings, signed/sealed by a PE (WA

State). A single set of drawings detailing:

○ The shimming method and hardware connection details.

○ Locations and sizes of all shims.

○ Material Sheets: Specifications for the proposed shim material and connecting hardware.

○ Work Plan: A narrative describing access methods (e.g., barge, skiff, or from deck) and methods for jacking/temporary support if required to insert shims.

● 100% Final Issued for Construction (IFC): Incorporating all government comments.

Upon completion of final work, the Contractor shall submit:

● As-Built Drawings: Final record of all shim thicknesses, hardware replacements.

2.2.Construction

Following design approval, the Contractor shall execute the following prioritized repairs:

● Positive Bearing Restoration: Install designed plastic shimming at over 60 non-bearing pile-to-cap locations identified in appendix A.

● Surface Preparation: The top of the existing pile and the bottom of the pile cap shall be cleaned of marine growth, rot, and debris to ensure a flat, competent bearing surface. If significant rot is found at the bearing seat, the Contractor shall notify the Contracting Officer’s Representative (COR) immediately.

● Installation: Shims shall be driven or placed to ensure a tight, positive fit.

● Fastening: Shims must be mechanically secured to prevent "walking" or vibrating out of the joint. The pile must be secured to the cap to resist lateral movement, utilizing existing drift pins where salvageable, or installing new straps/fasteners.

● For each installed shim, the contractor shall take several pictures that show the installation and fastening. These pictures shall be labeled by pile and bent, and keyed to a plan drawing. If pictures do not adequately show the installation conditions or fastening, contractor must retake pictures at the request of NOAA.

3. STANDARDS & TECHNICAL REFERENCES

All design and construction must comply with:

● AASHTO LRFD Bridge Design Specifications, 9th Edition.

● AASHTO Manual for Bridge Evaluation (MBE), 3rd Edition.

● ASCE MOP 130: Waterfront Facilities Inspection and Assessment.

● ASCE 7-22: Minimum Design Loads for Buildings and Other Structures.

● ADCI Consensus Standards for commercial diving and underwater operations.

Material Requirements

Per the recommendations of the 2025 Load Rating Analysis, the use of pressure-treated lumber for shims is discouraged due to degradation risks.

● Shim Material: Shims shall be fabricated from high-density polyethylene (HDPE), Ultra-High Molecular Weight Polyethylene (UHMWPE), or an approved composite equivalent that is resistant to rot, marine borers, and compression creep.

● Hardware: All drift pins, bolts, lag screws, and straps used to secure the shims and piles shall be hot-dipped galvanized steel or stainless steel to resist corrosion in the marine environment.

4. DELIVERABLES, SCHEDULE AND PERIOD OF PERFORMANCE

The period of performance shall be 180 days (6 months) after contract award. The contractor shall complete all work and provide all deliverables within this period.

The Contractor shall provide the following deliverables:

Description Due Date

Accident Prevention Plan (APP) 20 Days post-award

95% Pre-Final Design Package:

Design Drawings & Material Submittals

50 Days post-award

100% Final Issued for Construction (IFC) Package

15 Days after receiving comments on 95% Package.

Regular Meeting Reports with pictures of each installed shim (including details of fastening), labeled by pile and bent, and keyed to a plan drawing.

Bi-weekly during design; Weekly during construction. Agendas provided 24 hours prior, and notes within 48 hours after each meeting.

As-Built Drawings with pictures of each installed shim (including details of fastening), labeled by pile and bent, and keyed to a plan drawing.

15 Days post-completion

5. CONSTRAINTS AND CONDITIONS

Tidal Operations

The Manchester Pier is subject to tidal swings of up to 12 feet. The Contractor must plan work hours around tidal charts to access the pile caps safely.

Environmental Protection

The project is located in Clam Bay/Puget Sound.

● No debris, sawdust, old hardware, or construction materials shall be allowed to enter the water.

● The Contractor must utilize floating booms or containment tarps if any cutting or drilling is performed.

Pier Usage

The pier is an active facility used by NOAA, NMFS, and EPA. The Contractor shall coordinate the schedule with the COR to ensure that work does not interfere with critical vessel operations or fish transport activities.

6. GOVERNMENT FURNISHED INFORMATION

The following documents are attached and form the basis of this scope:

● 2024 Manchester Pier Inspection Report - Preliminary (Pennoni)

● 2025 Manchester Pier Load Rating Analysis Report (Pennoni)

7. COMMUNICATION AND CONTRACT REQUIREMENTS

7.1. Communication

The NOAA COR shall be the primary point of contact between the contractor and NOAA. All communication between the contractor and NOAA shall include the COR.

7.2. Points of Contact

Contracting Officer Sarah Waugh Branch Chief Western Acquisition Division (WAD) NOAA Acquisitions and Grants Office Email: sarah.waugh@noaa.gov Phone: (206) 526-6544

The CO has the only authority to make any contract award and amendments to the contract. The Contractor shall copy the CO on any communications concerning contractual matters.

Contracting Officer’s Representative (COR) and NOAA Project Manager (PM) is:

Max Edwards Capital Projects Program Manager National Marine Fisheries Service - Management and Budget Facilities Branch Email: Max.Edwards@noaa.gov Phone: 202-536-9658 Secondary Phone: 302-648-6046

The COR/ PM is the primary point of contact to the Contractor. All communications between NOAA and the Contractor shall include the COR/ PM. All payment requests shall be sent first to the COR/PM for approval.

COR/ PM Secondary Point of Contact:

Matt Erwin Branch Chief National Marine Fisheries Service - Management and Budget Facilities Branch Email: matthew.C.Erwin@noaa.gov Phone: 202-870-1615

Manchester Site Primary Point of Contact:

Barry Berejikian Supervisory Research Fish Biologist Station Chief - Manchester Research Station Program Manager - Fisheries Enhancement and Conservation Northwest Fisheries Science Center NOAA Fisheries | U.S. Department of Commerce barry.berejikian@noaa.gov Office: (360) 871-8301

Manchester Site Secondary Point of Contact:

James Hackett Manchester Campus Facility Manager Northwest Fisheries Science Center NOAA Fisheries | U.S. Department of Commerce james.hackett@noaa.gov

(360) 871-8325

(360) 731-4267

7.3. Invoicing and Payments

The Contractor shall submit monthly invoices. Prior to uploading for payment, the Contractor shall provide a draft copy for review by the COR/ PM. All invoices shall include the period of performance, an invoice number, a breakdown of costs by consultant and task, as well as previously invoiced amounts and remaining amounts per task.

No travel or reimbursable expenses are permitted for this project.

7.4. Schedule of Values

The contractor may not invoice beyond the percentages indicated below before reaching the identified deliverable.

Deliverable Percent of total contract billing

Accident Prevention Plan (APP) 3%

95% Pre-Final Design Package:

Design Drawings & Material Submittals

10%

100% Final Issued for Construction (IFC) Package

15%

50% shims replaced/ installed with pictures of each installed shim (including details of fastening), labeled by pile and bent, and keyed to a plan drawing.

50%

100% shims replaced/ installed with pictures of each installed shim (including details of fastening), labeled by pile and bent, and keyed to a plan drawing.

95%

As-Built Drawings with pictures of 100% each installed shim (including details of fastening), labeled by pile and bent, and keyed to a plan drawing.

7.5. Security and Access

All personnel used to perform work under this Contract shall be legal citizens of the USA, or legal immigrants to the USA with permanent residency. The areas of work expected under this Task Order will not allow the entry of aliens. The Contractor must adhere to the latest applicable access requirements prior to and during all meetings, site visits, and field investigations.

Prior to each site field investigation performed under this Task Order, prepare and submit a “Site Visit Request” for approval 5 days before the required visit date. As a minimum, the Site Visit Request must include the following:

● Date of the A-E Site Visit Request;

● Date(s) and time(s) of the vist;

● Purpose of site visit and brief description of what the contractor will be doing;

● List of equipment and vehicles that will be used;

● Name and phone number of the attending personnel and their role and company;

● Affirmation that all attending employees and consultants are US citizens and no foreign nationals are included in the visit;

● Other pertinent information and/or requests that the Government needs to be aware of.

For regular construction, the Contractor may submit one site visit request for the duration of the construction.

Appendix A

List of required shims

# Bent Pile(s) Condition / Gap Description Bearing Loss %

1 3 E Partially bearing due to misalignment 50%

2 3 D Exterior pile not bearing for 3" 100%

3 8 G Not bearing for 3.5" to the west; heart rot present 100%

4 9 G Partially bearing for 1.5" with a 3/8" gap 50%

5 10 G Square stub; 100% not bearing with up to 1" gap 100%

6 11 D Top of pile missing 5" wide x 1.25" deep section Partial

7 12 G Split 1" wide with 5" penetration; not bearing 100%

8 13 G 80% section loss at bottom; 50% non-bearing 50%

9 13 F Partially bearing; 1.5" pick penetration 30%

10 13 E Partially bearing 25%

11 17 E-New Non-bearing for 7" >50%

12 18 D (Battered) Non-bearing for 3" 25%

13 19 D-Org (Plumb) 100% non-bearing with 1/2" gap 100%

14 19 D (Battered) Partially bearing 20%

15 19 E Partially bearing 20%

16 20 E Partially bearing 20%

17 22 F Partially bearing with 1/2" gap 40%

18 23 F (Battered) Partially bearing 20%

19 23 D (Plumb) Pile is non-bearing; 70% section loss 100%

20 25 D (Plumb) Partially bearing 50%

21 27 D (Battered) 100% non-bearing with 6" gap 100%

22 29 G (Battered) 100% broken at LWL; pile non-bearing 100%

23 33 D (Battered) 100% non-bearing 100%

24 37 D (Battered) 100% non-bearing; 3" gap with exposed drift pin 100%

25 38 D (Battered) 100% non-bearing with 1/2" gap 100%

26 39 D (Battered) 100% non-bearing with 1" gap 100%

27 39 G (Battered) 100% non-bearing with 1" gap 100%

28 40 F (New) Partially bearing 30%

29 41 F 75% section loss; 3' below cap and not bearing 100%

30 45 F Stub is bearing only 20% due to rot 80%

31 45 E Stub is bearing only 20% due to rot 80%

32 46 D (Plumb) Not bearing on Stub and not bearing on pile 100%

33 46 D (Battered) Not bearing on Stub and not bearing on pile 100%

34 47 F Non-bearing with a 0.5" gap 100%

35 47 D (Battered) Non-bearing with a 0.5" gap 100%

36 48 D (Battered) Partially bearing 75%

37 48 G (Plumb) Partially bearing with 1/2" gap 50%

38 49 G (Plumb) Partially bearing with 1/2" gap 50%

39 49 D (Plumb) Partially bearing with 1" gap 90%

40 49 F Partially bearing with 1/2" gap 50%

41 50 D (Plumb) Partially bearing 50%

42 51 G (Plumb) Partially bearing with 1/4" gap 80%

43 51 G (Battered) Partially bearing with 1/4" gap 80%

44 51 D (Battered) Partially bearing due to 1/4" gap 50%

45 52 E Partially bearing due to 1" gap 75%

46 58 F (Sister) 100% non-bearing with 1" gap 100%

47 58 G (Plumb) Non-bearing with 1" gap 100%

48 58 G (Battered) Non-bearing with 1" gap 100%

49 69 G (Battered) 100% non-bearing with 1" gap 100%

50 73 F (Battered) Non-bearing with 3" gap 100%

51 74 D Partially bearing with 1/2" gap 60%

52 75 A (Plumb) Partially bearing 50%

53 75 A (Battered) Partially bearing 50%

54 76 C Partially bearing 40%

55 78 A (Battered) 100% non-bearing with 1" gap 100%

56 79 B (Plumb) 100% non-bearing with 1" gap 100%

57 80 D Partially bearing with 1/2" gap 40%

58 82 B (Plumb) CRITICAL: Sways in current; 1/2" gap; no drift pin 100%

59 82 B (Battered) CRITICAL: Sways in current; 1/2" gap; no drift pin 100%

60 82 D Stub with multiple 1/2" gaps 50%

61 82 E Stub with 1/2" gap 100%

62 82 F (Plumb) Partially bearing with 1/2" gap 80%

63 82 G (Battered) 100% non-bearing with 1/2" gap 100%

64 82 G (Plumb) Partially bearing with 1/2" gap 60%

65 83 A (Plumb) 100% non-bearing 100%

66 83 B (Plumb) CRITICAL: Sways in current; 2" gap; no drift pin 100%

67 83 B (Battered) CRITICAL: Sways in current; 2" gap; no drift pin 100%

68 83 D 100% non-bearing 100%

69 83 F Partially bearing with 1/4" gaps 50%

Objective