Questions and Answers 3-21.pdf

Questions and Answers

1. Question: In section 7.0 (Safety Plan) and 8.0 (Hazmat Plan), the Government has directed the contractor to complete these plans and submit them to the Government. Would the Government provide a due date for these plans?

Answer: These plans are due at the time of proposal.

2. Question: In section 8.0, page 5 of the solicitation, there is reference made to Naval Base Kings Bay for hazardous and industrial waste containers. Would the Government clarify if these specifications are applicable to all locations or just the port of Kings Bay, GA?

Answer: “The Contractor shall also adhere to Naval Base Kings Bay Hazardous And Industrial

Waste Management Plan 5090.3E and Naval Base Kings Bay Hazardous Material Control And

Management (HMC&M) Program” is only applicable to Kings Bay, GA

3. Question: Is the bidder expected to submit a separate proposal for each region in which the bidder intends to be considered, or is it expected that the bidder submits one proposal covering all of the regions the bidder wishes to be considered?

Answer: The Contractors are required to submit separate proposals for each region.

4. Question: Is the Attachment J.4 Past Performance Information Form to be included as an attachment and excluded from the page count or is it part of the proposal and included in the page count?

Answer: Past Performance will not be included in the page count.

5. Question: Attachment J.4 Past Performance Information does not appear to include a narrative section to describe completed work. Is there a requirement to include such a narrative?

Answer: Yes, please describe the nature of the work performed.

6. Question: RE: J.3, Labor Rate

Should the labor rate include travel, per diem, and lodging costs?

Answer: The labor rate is required to be fully burdened.

7. Question: RE: J.5 Past Performance Questionnaires

If CPARS are available for the project, does the government also want the client(s) to complete and return the J.5 Past Performance Questionnaires?

Answer: No, the government only needs either the CPARS entry or the questionnaire, but not both.

8. Question: RE: J.4 Past Performance Information Forms and J.5 Past Performance Questionnaires

a. Volume II – Technical Proposal, page 45, in addition to completed J.5 PPQ forms, are J.4 forms also to be emailed to Chris Meconnahey? Is this instead of or in addition to including the same information in the technical proposal?

b. Volume II – Technical Proposal, page 44, (ii)(a)(III) Should the RFP attachment J.4 Past

Performance Information form(s) be included as part of the technical proposal (e.g. 3 pages for 3 past performance projects).

If yes, does this count toward the 20 page maximum of the technical proposal?

If not, should that same information be included in the body of the Technical Proposal as/under

Factor 2 – Past Performance?

Answer: Past Performance will not count toward the page limit. Past Performance information does not need to be duplicated in the technical proposal. Past Performance information will be included in the technical proposal, but will not count towards the page limit.

9. Question: My Company was interested in submitting a proposal for this IDIQ. We have multiple locations around the country. May we submit 1 proposal with multiple pricing attachments for the different regions? Or do we need to submit a proposal for each region we are interested in? Greatly appreciate the information.

Answer: The Government requires that one (1) proposal be submitted for each region.

10. Question: If a CPAR is available for Past Performance, do I still need to send a J.5 to be completed as a reference rating? Also, in regard to Past Performance Evaluation Factor 2 – I don’t see where there is room for descriptions of past performance on the form so do I understand that you would like a white paper write up of the work performed under this section?

Answer: The government only needs either the CPARS entry or the questionnaire, but not both.

Please include a description of the work performed.

11. Question: Are we to provide Safety Plans (are we to provide a HAZMAT plan) with the proposal, or is this deliverable expected at another time?

Answer: These are required to be provided at the time of proposal.

12. Question: Are we to submit the J.4 for past performance and transfer that same info into Vol II?

Normally, we have a write up for each of the past performance items identified on J.4.

Answer: No, please have a separate write up for Past Performance

13. Question: The “signature authorization” is that a NOAA form or just a technical statement from the company of authorized signees?

Answer: This is a statement of the authorized signees. The proposal is also required to be signed.

14. Question: Do the physical CPAR’s need to be included in submittal or simply the questionnaire?

Answer: No, the government only needs wither the CPARS entry or the questionnaire, but not both.

15. Question: Is there a NOAA signature authority form as required in Volume I or is a statement from company of authorized signees acceptable?

Answer: This is a statement of the authorized signees. The proposal is also required to be signed.

There is no form from NOAA.

16. Question: Volume I requires “submission of other information” via the SAM. Is there any specific documents that need submitted or is this just verification of being current in the system?

Answer: This requires that the contractor’s information to be up to date in SAM.gov.

17. Question: H.6 CAR 1352.216-74 Task Orders (i) What would be the criteria that would cause the

Government to determine that bonds would be required?

Answer: The Bond waiver is currently authorized under legislation. If legislation is changed NOAA would need to require bonds.

18. Question: H.12 CAR 1352.271-72 AIRs (c) The clause states that Fire Watch, General Labor, Inspections and Cleaning are just some of the necessary support functions that have to be included in the Production Labor Hours for Growth Work. It is not possible for a Contractor to include these

Labor Categories in a pre-determined burdened rate for Growth Work when the location, type of work, and support personnel necessary will not be known until the time of the individual AIR pricing. These labor categories should not be included in the burdened rate for AIRs.

Answer: These prices are required as part of the growth rate in accordance with CAR 1352.271-

72.

19. Question: H.27 CAR 1352.271-90 Insurance (a) (1) Does a Liability Umbrella cover the “Ship

Contractor’s Legal Liability Insurance?

Answer: Insurance certificates are requested at the Task order Level and contractors are responsible for providing the proper insurance certificate that meets the requirements.

20. Question: I.48 52.212-5 Contract Terms (b) It is noted that #6 and #7, Service Contract Reporting are not indicated as being incorporated, or under (c) #1 - #6, but under (e) (1) (xii) for the “Flow

Down” for subs, 52.222-41 is called out. Please clarify.

Answer: Ship repair is considered a supply, therefore clauses related to services are not included.

21. Question: Would the government consider allowing a single proposal that includes multiple regions?

Answer: The Government requires that one (1) proposal be submitted for each region.

22. Question: Would the government consider past performance citations for similar work in a region other than the proposed region? Section L.9 (b) (ii) (b) (II), third paragraph says: “The offeror shall limit this information to no more than three (3) contracts performed in the region for which the proposal is for. These contracts shall have been completed within the last 3 years, each listed separately.”

Answer: Yes, only the work needs to be similar.

23. Question: Can the government clarify the requirement for past performance questionnaires to be sent to POCs for whom a CPAR has been completed? Attachment J.4, paragraph 2 has check boxes for “CPARS” and “Past Performance Questionnaire” contracts. It is unclear whether attachment J.4, paragraph 3 needs to be completed for CPARS contracts or if the Past Performance Questionnaire, Attachment L.9, needs to be sent to POCs for Past Performance contracts also.

Answer: The government only needs either the CPARS entry or the questionnaire, but not both.

24. Question: Will the government accept a past performance citation from a mother contract when a specific delivery order is used to show regional past performance? Offerors may receive periodic

CPARS for an overarching IDIQ contract, but not a CPAR for a specific delivery order under that contract. If the offeror uses a specific delivery order as a regional past performance citation, the overarching CPAR will likely not address individual specific delivery order performance. If it does not it is unclear whether a Past Performance Questionnaire, Attachment 5 need to be sent to a specific POC.

Answer: Yes, the government will accept Past Performance from a base IDIQ contract. The questionnaire only needs to be completed if there is not an entry in CPARS.

25. Question: Please explain why you have a list of Labor Categories for each year but you only have one labor rate price for the AIRs for each year? Will your RFPs under this contract require a breakdown by category for the labor costs?

Answer: The list of labor categories are provided so that NOAA can request pricing breakdowns.

NOAA may ask for pricing breakdowns at the task order level.

26. Question: Not everyone’s accounting system is the same and there are some of the labor categories that are covered by the hourly rate for the production labor categories (e.g. Quality Assurance

Manager 1019 is covered by Categories 1001-1011) and some of the Categories are subcontracted like Marine Chemist 1013.

Answer: Offerors are required to provide the labor categories that are included in the solicitation.

27. Question: Is there a designation for bids by region?

Answer: Companies may propose for one (1), some or all of the regions.

28. Question: Does the safety plan and fire plan count against the page limits in the technical proposal?

Answer: Yes

29. Question: Can offerors submit one proposal for multiple regions or is a proposal required for each region?

Answer: One (1) proposal is required for each region.

30. Question: Is email submittal of our proposal is acceptable.

Answer: Yes, Please see L.9 FAR 52.212-1 (a) General Instructions.

31. Question: I understand each volume will have their own cover page along with supporting information for that specific volume. Would it be acceptable to have a General Title Page followed by a Table of Contents prior to the Volumes/Cover Pages?

Answer: It is acceptable to have a general title page followed by a table of contents.

32. Question: We are currently working on submitting for the Fleetwide Dockside Repair & Ship

Maintenance IDIQ. However, we realized that we do not have a copy of the Reference 3.1 NOAA

Standard Specifications, MOA2 and MOP2, under the Para 3.0 References in the #2 RFP

Attachment J.1 Fleetwide Dockside Repair and Ship Maintenance Specification.pdf. Would you be able to send us a digital copy of this reference or refer us to where we could get a copy of this particular reference?

Answer: Please see Amendment 002 Attachment J.1 “NOAA Standard Specifications Specified at the Task Order Level” Rev 1 reference 3.1.