SOW RB port services Bridgetown Barbados 2020.pdf

Ships Husbanding and Associated Services in

Bridgetown Barbados for

NOAA Ship Ronald H. Brown

Statement of Work

Prepared 27 September 2019 by:

LCDR Ryan Wattam

Executive Officer

NOAA Ship Ronald H. Brown

1. Introduction

NOAA Ship Ronald H. Brown (RHB), home ported in Charleston SC, is a public vessel owned and operated by the U.S. Department of Commerce, National Oceanic and Atmospheric Administration

(NOAA), Office of Marine and Aviation Operations. NOAA Ship Ronald H. Brown is an AGOR class research vessel commissioned by NOAA in 1997. From December 2019 – March 2020 the ship will be conducting oceanic and atmospheric research in the Atlantic Ocean.

2. Scope

The purpose of this Statement of Work (SOW) is to detail requirements for services to be provided by the husbanding agent while the ship makes three (3) visits to Bridgetown Barbados during the period of performance.

3. Period of Performance and Place of Performance

Period of Performance shall be 10 December 2019 – 07 March 2020. During this period, the ship will make three (3) visits to Bridgetown Barbados. The specific dated of the port calls are detailed below:

1. 24 December 2019 – 06 January 2020 (14 days)

2. 26 – 28 January 2020 (3 days)

3. 13 – 21 February 2020 (9 days)

Alternate dates for period of performance shall not exceed 2 weeks before or after the dates given here, except by mutual agreement. Contract may be canceled by Contracting Officer (KO) without penalty due to unusual/unplanned operational requirements (adrift buoy retrieval, science gear failure, etc), medical evacuations, hazardous weather avoidance, or other such unplanned diversions from

RB’s intended route. KO will provide notice of any changes at least 24 hours in advance.

Alternate dates may, but are not expected to, add to or subtract from the total number of days in the period of performance. The day of departure will likely require only limited services for a portion of the day. Services will be prorated, and billed based on actual use throughout the period of performance.

Place of performance shall be the port of Bridgetown Barbados. Specific pier designation is to be finalized by consultation between Agent and Technical Point of Contact upon award. The general location of the pier shall be convenient to downtown Bridgetown, with the Bridgetown Harbor Cruise

Pier or Port of Bridgetown being preferred. Access for vessel personnel and supply vehicles is required. Facility access should be controlled. The specific pier location must meet the security and depth requirements described in Section 4 “Supplies and Services”.

4. Supplies, Services and Performance Standards

The contractor/husbanding agent, shall provide and perform to standards as follows:

A. SERVICES REQUIRED FOR ALL THREE (3) VISITS TO BRIDGETOWN, BARBADOS

Pilotage o Pilot with internationally recognized qualification, certified by local port authority o Total of two (2) transits per visit (total of 6 overall)

Compulsory Tug o Only if required by port regulations/authorities, not otherwise o Only the minimum number and minimum capabilities required by port regulations o Arrangements to be made at least 24 hours in advance o Total of two (2) transits per visit (total of 6 overall)

Pier Space of 350 linear feet o More than 22 feet (6.7 m) of water depth at Mean Lower Low Water o Dedicated such that ship will not be required to move once moored for the duration of each visit.

o Inside an access-controlled facility with 24 hour / 7 day access for all personnel

Line Handlers o At least two able bodied line handlers, one at the bow and one at the stern.

o Upon arrival and departure (total of 6 evolutions), and available for shifting ship in the interim if needed.

o To be scheduled and/or rescheduled with 24 hours notice.

o Ready on station at least 15 min prior to arrival and departure.

Brow Rental o Only if ship’s brow is of insufficient length due to fender offset.

o Total of 28 days, if needed.

Customs and Immigration support o Support/liaison services to assure clearance within 1-3 hours of arrival

Husbanding Agent o Brief vessel command prior to arrival on local area emergency services including law enforcement, fire, medical and environmental response. Include contact information, and regular and after hour call and response procedures.

o Brief vessel command prior to arrival on relevant local regulations, known security or health risks, local parks/restaurants/businesses o Phone communications daily, and 24 hour / 7 day availability if needed o Act as single point of contact for all services to be received, and take responsibility for all associated coordination, subcontracting, invoicing and payments o Services required for all 3 visits with a total of 28 days in port.

Rental of 5 sim cards for cell phones with local and international calling capabilities o Ship has 5 smart phones and only requires the sim cards.

o Total of 140 phone days (5 sim cards * 28 days)

Potable Water o delivery by pipeline at the pier o connected/disconnected by pier operators upon arrival/departure (6 connections / disconnections needed) o up to 3,000 U.S. gallons (3.53 tonnes) per day. Up to a 28 day total of 84,000 U.S.

Gallons (98 tonnes) o Acceptance of water is dependent on RHB testing. A free available chlorine (FAC) or a total bromine residual (TBR), and a coliform test, shall be completed by the ship's

Medical Officer on all water to be received in a foreign port. Potable water to be received with a halogen residual lower than 2.0 parts per million (ppm) shall be increased to meet this required level of 2.0 ppm.

Sewage o offload by pipeline at the pier if available, or by truck otherwise o connected/disconnected by pier operators upon arrival/departure o up to 3,000 U.S. gallons (10 m3) per day o upon arrival and at least one offload each day

Garbage o approximately 9 cubic meter skip / dumpster near the ship on the pier o Ready for immediate use upon arrival, emptied as needed basis.

o Ship will require the skip / dumpster to be emptied no more than 15 times throughout the period of performance.

Bilge Water & Oil Residue (including used oil tank) Removal and Disposal o Up to 4,000 gallons (15.1 m3) total (including oily water/bilge water and used oil) o Off-load by truck. Truck must include pump to assist off-pumping from ship tanks.

o Ship will require one service per visit, for a total of 3 services throughout the period of performance (total of up to 12,000 U.S. Gallons)

Pier-Side Security o Trained and qualified security watch standers to maintain 24 hour / 7 days per week continuous watch over the gangway in appropriate shifts (to include all weekends and holidays).

o Approximate total number of guard hours needed will be 552 hours.

o No single watch stander will be on shift longer than 12 hours in any 24 hour period.

o Stand watch on the pier immediately adjacent to the RHB gangway.

o Allow ship access only for those personnel on list provided by RHB, or by permission of Officer of the Deck (OOD), Operations Officer (OPS), Chief Marine Engineer

(CME), Executive Officer (XO) or Commanding Officer (CO).

o All watch standers must be English speaking.

o Vendor to provide shelter (guard shack) and toilet facilities for guard.

Food Stores o including produce, dairy, frozen goods, meats and dry goods o final order to be provided 1 week in advance o including delivery to ship by truck o rough order of magnitude of 6 pallets per visit (total of 18 pallets during the period of performance) o acceptance dependent on RB inspection o per Vessel Sanitation Program 2011 Operations Manual, by U.S. Public Health Service

(USPHS) and Centers for Disease Control and Prevention, “food must be obtained from sources that comply with applicable local, state, federal, or country of origin’s statutes, regulations, and ordinances”; and “Food prepared in a private home must not be used” o Vendor shall provide a quote for any associated agency fees or commissions related to food stores.

o Funds will be allocated for food stores at market price with a Not to Exceed Amount which will include any associated agency fees or commissions incurred at rates provided in the quote.

Ground Transportation o One (1) 10 passenger van and driver with qualification certified by local authorities o operating hours shall be 0700-2300 on weekends and U.S. federal holidays, and 1500-

2300 on week days throughout the period of performance o conduct route to main town not less than once per hour o Ship will require approximately 296 hours of shuttle van time.

Airport Crew Pick-ups o Pick-ups (meet with signs) and drop-offs at the airport for up to 12 crew travelers per visit (total of 36 airport personnel pick-ups)

Medical Assistance as needed o Liaison with local principal hospital and other medical professionals as needed o Transport to hospital as needed

Linen Service o Wash, fold, wrap in plastic or paper for transport o Pick up and delivery of up to 200 lbs of linens per visit (total of 600 lbs during period of performance) o Completed within 2-3 day time window, not including arrival day or departure day.

Fork Lift with a licensed/qualified operator o Approximately 11 days of use o On each day of use, we require the forklift between 4 - 6 hours per day and the use should be during normal working hours (0700 – 1600) o Capability adequate for moving pallets of food stores, 55 gal drums, engine parts, etc.

Procurement and delivery of miscellaneous parts and supplies only if needed and available o Previous examples: water pump, freezer refrigerant, incinerator motor, fender rental.

o Vendor shall provide a quote for any associated agency fees or commissions related to procurement and delivery of miscellaneous parts and supplies.

o Funds will be allocated for procurement and delivery of miscellaneous parts and supplies at market price with a Not to Exceed amount (in U.S. Dollars) which will include any associated agency fees incurred at rates provided in the quote.

Air Freight Clearance and Transfer o Support and liaison services adequate to assure customs clearance of Air Freight shipments within one day of arrival o Ground transport of Air Freight shipments to arrive at ship the same day after clearance o Up to 12 separate deliveries of multiple Air Freight boxes/parcels/mail (the total of 12 separate deliveries will be distributed across all three visits)

5. Ship Specifications:

General Specifications:

LOA: 274 ft (84m)

Beam: 52 ft (16m)

Draft: 19.0 ft (5.8 m)

Displacement: 1627 T

Gross Tonnage: 3180 T

Engineering Specifications:

Main Propulsion Generators o Quantity: 3 o Type: Diesel o Manufacturer: Caterpillar o Model: 3516TA o Rated Power (each): 1,500 kW o Output Voltage: 600 VAC, 60 Hz, 3Ø

Main Propulsion Units o Quantity: 2 o Type: Fully Rotating Stern Z-Drives o Manufacturer: Lips, Type FS 2500-450/1510 BO o Motor: GE, Powered from SCR drives o Rated Power (each): 3,000 HP

Bow Thruster o Quantity: 1 o Type: Azimuthing Jet o Manufacturer: Elliot White Gill, Model 50 T 35 o Motor: GE, Powered from SCR drives o Rated Power: 1,180 HP

6. Contracting Officer

The Contracting Officer (KO) is the sole person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

7. Technical Point of Contact

The Contracting Officer may communicate through, and delivery of services will be coordinated through, the Technical Point of Contact. Close coordination is required to ensure time lines are corrected against any last minute updates. If changes are needed, please contact the vessel as soon as possible. The Technical Point of Contact will be:

NOAA Ship Ronald H. Brown

808-684-2352 satellite phone

Email: xo.ronald.brown@noaa.gov

8. Payment

Payment will be made within thirty (30) days of receipt of invoice. Partial payments may be made, at the request of the vendor) following the execution of each individual port visit. Send invoices to:

Email: xo.ronald.brown@noaa.gov

AND

Jeffrey Kimble

Financial Administrative Program Specialist

Resource Management Branch

Email: jeffrey.r.kimble@noaa.gov mailto:xo.ronald.brown@noaa.gov mailto:xo.ronald.brown@noaa.gov mailto:jeffrey.r.kimble@noaa.gov