Statement_of_Work.doc

Uninhabitable Period Lodging FY20 Dry-Dock Repair Package – Tampa, FL Lodging

NOAA Ship Gordon Gunter

Statement of Work

1. Introduction & Scope

The purpose of this Statement of Work (SOW) is to detail the Government requirements to provide temporary lodging within 20 miles (30 minute commute) of 1616 Penny Street, Tampa, FL, 33605, for 17 live-aboard NOAA Ship Gordon Gunter crew members during the dry-dock ship repair period.

2. Services Required

At a minimum, contractors shall include the following standards:

1. Properties shall be located within an approximately 30-minute commute time (driving during typical morning and evening rush hours) from International Ship Repair & Marine Services – 1616 Penny Street, Tampa, Florida 33605. It is prudent to house crew members in a location that does not require egress across any of the toll bridges in the area, as this increases commute time and expense. It is imperative that the crew be lodged in a safe and clean environment.

2. Up to 17 single rooms with private bathrooms and kitchenettes. The average expected occupancy is 14 rooms per day.

3. The proposed rooms shall be non-smoking Rooms with smoke free scents.

4. A kitchenette shall be in all rooms; a kitchenette shall include a stovetop, refrigerator/freezer, toaster oven, pots, pans, dishes, utensils, and a suitable sink for washing same. The private bathrooms shall include a shower/tub, sink, and toilet.

5. Flexible check-in/check-out during the estimated period of performance 14 November 2019 to 30 January 2020. As there are variable days and a variable number of rooms required during the estimated period of performance, the contractor shall provide this flexibility at no additional cost to the Government. However, the maximum number of rooms will not exceed 17 at any one time. The Government shall only be charged for rooms actually occupied on a per day basis. Period of performance is subject to change dependent on changes in repair requirements.

6. On-site parking shall be included in the hotel rate without extra charges for all crew member vehicles and Government vehicles. Hotel rates shall be at or below the established Federal Government Max lodging per diem rate per night for the location. These rates can be found at:

i. http://www.gsa.gov/portal/category/100120

7. Guaranteed reservations for late arrival accommodations. Properties shall accept mission critical early departures without additional costs or penalties of any kind. Ship’s crew may depart for leave, training, or temporary assignments to other ships. Rooms shall be adjusted accordingly.

8. If the contractor cannot honor a confirmed reservation, the contractor shall at its own expense, secure a guest room in another equivalent or better room. Transportation to and from an alternate property shall be provided at no expense to the federal employee or the Government.

9. Properties shall be listed on the Federal Emergency Management Administration (FEMA) National Master List of certified hotels compliant with the 1990 Hotel and Motel Fire Safety Act (PL101-391) found at https://apps.usfa.fema.gov/hotel/

10. Properties shall be compliant with the Americans with Disabilities Act (ADA).

11. Properties shall maintain a minimum 3 star/diamond rating from either the American Automobile Association (AAA) or by an industry equivalent.

12. Property shall be clean, presentable and with a working heat / AC system, private showers, furniture, and TVs at the time of arrival. Onsite laundry and fitness facilities are also a requirement.

13. Rooms shall be cleaned daily and provided with fresh linens and towels at least weekly.

14. Wifi Included

15. Rates shall exclude state and/or local taxes. (FAR 29.305)

16. All hotel room discrepancies shall be resolved within 24-hours.

17. On-site facilities for training and conference sessions are preferred, though access to these facilities need not be included in the room rate.

18. Exercise equipment on premises is required.

19. Security - at a minimum, 24/7 staffing of the front desk

3. Contracting Officer’s Representative (COR) Role/Coordination:

Close coordination is required with NOAA Ship Gordon Gunter to ensure correct timelines, billings and last minute updates. All room assignments, check-ins and check-outs must be coordinated through the Contracting Officer’s Representative (COR). The COR will be assigned at time of contract award.