1305903-event.pdf
PDF 368 KB Posted
- Attached to
- Lawn Care for Libby Readiness Center
- Solicitation number
- FMO-IFB-20250126CT
- Issued by
- Ravalli County, Montana
About this file
This is a Request for Proposal (RFP) issued by the State of Montana, State Procurement Services Division (SPSD) on behalf of the Department of Health and Human Services for SEARCHS Replacement Pre-DDI (Pre-Design, Development, and Integration) services. The RFP, numbered PHH-RFP-2025-0601TBH, was released on 4/8/2025 and is set to close on 5/20/2025 at 2:00 PM MDT. The solicitation seeks research and assessment services prior to the design, development, and integration of a system, with multiple commodity codes covering computing equipment, software, cloud services, document management, project management, and business management services.
The total cost for the project will be specified in Cell C13 of the Cost Proposal Document, with the procurement to be conducted in US Dollars. Potential bidders must complete several mandatory requirements, including uploading a Business Information document, addressing the Provision of Service/Scope of Work, and submitting a detailed Cost Proposal. The RFP includes additional considerations such as confidential information handling, equal pay certification for Montana women, and non-discrimination verification against firearms entities. Bidders will need to have a Unique Entity ID (registered at SAM.GOV) and be prepared to complete federal documentation. The contact for this RFP is Trenton Hatch, who can be reached at Trenton.Hatch@mt.gov or +1 406-444-3315.
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Text version
20 May 2025
SEARCHS Replacement Pre-DDI Research and Assessment to be conducted Pre Design, Development, and Integration.
20 May 2025
Open 4/8/2025 12:00 AM MDT Type Request for Proposal Close 5/20/2025 2:00 PM MDT Number PHH-RFP-2025-0601TBH Currency US Dollar
Sealed Until 5/20/2025 2:00 PM MDT
Contacts Trenton Hatch Trenton.Hatch@mt.gov
Phone +1 406-444-3315
Commodity Codes Commodity Code Description 0911 Computing Equipment & Software - Software as a Service (SaaS) 1002 Computing Services - Analysis, Design & Planning Services 1003 Computing Services - Cloud Services 1006 Computing Services - Document Management & Imaging Services 1018 Computing Services - Project Management Services 3905 Professional Services - Business Management Services
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The State of Montana, State Procurement Services Division (SPSD), on behalf of Department of Health and human services, is issuing this Request for Proposal (RFP) to provide Pre-DDI Services.
A more complete description of the Services to be provided can be found in the Scope of Work/Provision of Services Document in the Questions tab. Responses submitted to this RFP must comply with the instructions and procedures.
For assistance with eMACS functionality, such as Vendor registration, How to respond to a bid (IFB) or Proposal (RFP), How to videos, see the eMACS Vendor Handbook. Additional resources can be found at:
https://spb.mt.gov/eMACS-Resources
For additional eMACS help not found within the Handbook or website, contact the eMACS Help Desk at 406- 444-2575.
Be sure to review and submit your response upon completion.
Description
Required to View Event
Prerequisites Required to Enter Bid
20 May 2025
1. Review and accept the Single Point of Contact information.
2. Review and accept the Optional Pre-Proposal Conference.
3. Review and accept the Q & A Board information.
4. Review and accept the contract as provided.
5.
Review and accept the insurance requirements. Offeror requesting change(s) or exception(s) to these requirements must submit the request(s) using the Contract Exception form. This form must be submitted by the deadline as listed on the Schedule of Events. The State will not consider any changes after the deadline. The State reserves the right to not accept any or all contract exceptions.
6.
Offerors requesting additions or exceptions to the contract terms shall submit them to the Q&A Board.
Offerors must use the Contract Exception template attached to this prerequisite. Offerors must detail why the exception is being sought and what specific effect it will have on the offeror's ability to respond to the RFP. Exceptions submitted after deadline will not be considered.
7. Federal funds are involved in this project. The awarded Contractor is required to have a Unique Entity ID # (UEI #; Register @ SAM.GOV) AND complete the Federal Form NDA889.
8. Review and accept the RFP Evaluation Process information.
9. Review and accept the Interview/Product Demo information.
10. Review and accept the Vendor Registration information.
11. Review and accept the Montana Time Zone information.
12. Review and accept the Registration with the Secretary of State information.
13. Review and accept the Debarment information.
14. Review and accept the RFP General Information.
15. Review and accept the Submitting a Proposal information.
16. Please review and accept the eMACS Handbook - Responding to Events. Additional resources are available at https://spb.mt.gov/eMACS-Resource
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Mandatory Requirements
Instructions:
To be eligible for consideration, an offeror must meet all mandatory requirements. The State will determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail in any of the mandatory requirements will be removed from further consideration.
1.1 Offeror must complete and upload the attached Business Information document.
1.2 Offeror must download and review the attached Provision of Service / Scope of Work document. Thoroughly address each item in the document and upload it to this question.
1.3 Offeror must download and review the attached Cost Proposal document. Thoroughly address each item in the document and upload it to this question.
Group 2: Confidential Information
Instructions:
The State of Montana is required by both the Montana Constitution and its laws to permit the public to examine documents that are kept or maintained by the public agencies, other than those legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq, Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont.
Code Ann. §§ 30-14-401, et seq
2.1 Does your proposal contain confidential information? If you select Yes, another question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors MUST also upload a copy of the response with all areas claimed as confidential or proprietary redacted under Supplier Attachments.
2.2 Offerors must upload a completed Trade Secret Affidavit.
Group 3: Equal Pay for MT Women Instructions:
3.1 Equal Pay for Montana Women. Offerors who agree and certify compliance to Executive Order No. 12-2016, Equal Pay for Montana Women, will receive a bonus of 5% of the total points available. Offerors who do not comply will not receive bonus points.
Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations
Instructions:
Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.
4.1
Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation
4.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.
4.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit, or are a company with fewer than 10 full-time employees.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Total Cost 1 LS - Lump Sum
Total Cost for project from Cell C13 of the Cost Proposal Document
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