130205 MEDICAL EQUIPMENT MAINTENANCE AND CALIBRATION specifications[1].docx
DOCX document 15 KB Posted
- Solicitation number
- RFQ - 14B - 13020500000000000675
- Issued by
- Maine
About this file
This is a specifications document for a medical equipment maintenance and calibration contract issued by a hospital in Maine on February 5, 2013. The service provider must maintain a comprehensive database of hospital medical equipment inventory and perform semi-annual preventive maintenance, calibration verification, inspection, and testing, with the first inspection due by July 15, 2013, and the second by January 15, 2014. The vendor is responsible for corrective maintenance when available, incoming inspection of new equipment within one week of receipt, and notification to the Director of Facilities of any inventory updates. Scheduled inspections must be completed within 30 days of the due date, and preventive or repair reports must be submitted within one month of service completion. The vendor must apply inspection stickers to equipment indicating the date of inspection, inspector initials, and next inspection date, and submit two copies of all reports to the hospital Director of Facilities while maintaining copies internally.
The vendor must provide proof of licensure, attend hospital safety orientation prior to performing any on-site services, and deliver clinical engineering consultation as part of the contracted services. The vendor is required to provide hard copy documentation detailing the testing and preventive maintenance procedures for each piece of medical equipment and must notify the hospital of any medical alerts or recall notices affecting inventoried equipment. Travel costs are included in the contracted price with no additional charges permitted. The hospital provided an attached equipment list to assist vendors in preparing bid quotes, with the understanding that items may be added to or deleted as hospital needs change.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions and Answers.doc | DOC document | |
| Solicitation_terms.doc | DOC document | |
| 130205 MEDICAL EQUIPMENT INVENTORY.pdf |
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Text version
MEDICAL EQUIPMENT MAINTENANCE AND CALIBRATION
February 5, 2013
The Provider will:
1. Maintain database of hospital medical equipment inventory by providing a standard equipment program and documentation to the Director of Facility of the hospital.
2. The vendor shall perform semi-annual preventive maintenance, calibration verification, inspection, and testing of equipment. The first inspection must be completed by July 15, 2013. The second inspection must be completed by January 15, 2014.
3. Based on a request for service or failure of the equipment to pass internal self-tests, the vendor shall remove such equipment that is subject to an initial test.
4. Corrective maintenance will be performed by vendor, if available. If unavailable, an appropriate vendor will be contacted.
5. The vendor will provide incoming inspection of all new equipment to be added to the Inventory within one week of notification that it has been received at the hospital. In addition, the vendor will send a copy of the updated inventory to the Director of Facilities for record purposes.
5. Preventative or repair reports shall be submitted no later than one month after the preventative checks or repair is performed. The report should indicate the time period of the activity and the status of any equipment needing repair.
6. Stickers shall be applied to the device that shall indicate the actual date of inspection, the initials of the person performing the inspection and / or work and the date of the next inspection.
7. Two (2) copies of each report shall be submitted to the hospital Director of Facilities by the vendor.
8. A copy of each report submitted to hospital shall also be maintained and kept by vendor. The vendor shall perform scheduled inspections on equipment within 30 days of the due date.
10. The vendor shall provide a "hard copy" of information on how the testing / or preventative maintenance shall be performed for each piece of medical equipment.
11. The vendor shall provide proof of licensure.
12. Vendor will attend hospital safety orientation prior to any staff providing service on site.
13. The vendor will provide Clinical Engineering Consultation.
14. The vendor will notify the hospital of any medical alerts or recall notices affecting hospital inventoried equipment.
15. There is no additional cost for travel associated with the contracted services requested in this bid.
NOTE:
A listing of the present equipment to be maintained and calibrated is attached. Note that the items on the list can be added to or deleted as hospital needs change. This listing is to assist vendors in preparing their bid quotes.
File details come from the government source that posted it. Updated .