SSJ KO Signed (2)_Redacted.pdf

This document is a Justification for Sole Source Procurement under Simplified Procedures for a contract action not exceeding the Simplified Acquisition Threshold (SAT).

The requiring activity is SMWDC (NAVSUP Fleet Logistics Center, Norfolk Contracting Department – Fleet Directorate). The sole source contractor is Elite Applied Solutions LLC (EAS), restricted to service procurement. The requirement involves six preventive maintenance visits per year for audiovisual systems at a specified location in Building 112. Services include updating systems to the latest software versions, upgrading Cisco and Poly codec firmware, performing test calls, cleaning displays and AV rack equipment, inspecting and repairing microphones and microphone cables, and conducting both subjective and objective performance testing of audio, video, and control systems. The scope also encompasses onsite and telephone technical support. The total estimated price and required delivery date are redacted in the document.

The justification for sole source selection is based on system compatibility and proprietary considerations. EAS was the original contractor who installed the existing Video Teleconferencing (VTC) systems and custom-programmed each suite to meet unique operational and physical requirements. EAS possesses exclusive proprietary programming knowledge and system-specific configuration expertise required to modify, update, and maintain the installed control systems without disrupting existing functionality. The contractor has demonstrated strong local presence, proven reliability, fastest response rates to emergencies, and exceptional responsiveness to operational needs. The contracting officer determined that the circumstances justifying only one source are reasonably available and applicable to this contract action, with certification dated 11/02/2026.