NMRC FURNITURE SOW 20260630 updated redacted.docx

STATEMENT OF WORK FURNITURE RECONFIGURATION

NAVAL MEDICAL RESEARCH COMMAND SILVER SPRING, MD,

30-June-2026

1. OBJECTIVE: The contractor shall provide all engineering, labor, materials, transportation, plans, and equipment necessary to replace the furniture in specified location at NMRC

2. LOCATIONS: The places of performance for services will be located at:

2.1. Silver Spring Maryland

Note: Any sketches/drawings/information/documents provided shall be used for reference use only. It is the responsibility of the contractor to verify the technical accuracy of all information provided for any work to be performed under this contract. Any changes that need to be made will be done through modification of this contract to incorporate any such required changes. Any information provided shall not be distributed to anyone outside of this performance of work without the governments consent.

3. PERFORMANCE:

3.1. Attachment 1 – Building _____ Room 11-AB Furniture Type or Similar

3.2. Attachment 2 – Building ____Room 110AB New Furniture Reconfiguration Layout

3.3. Attachment 3 – Building _____ Room 3S04 Corner Cube to be Replaced

3.4. Attachment 4 – Building ______ Room 3N74 Three Person Workstation Existing Furniture View

4. DESCRIPTION OF WORK: The objective of this project is for the contractor to provide all labor, transportation, materials, and equipment necessary to:

4.1. Perform site visits to provide solutions to furniture reconfigurations and replacement furniture.

4.1.1. The contractor will be required to perform site visits to evaluate existing furniture conditions, room/furniture layouts, and measurements for each furniture replacement and any needed reconfiguration to make new and surround existing replacement furniture work as manufacturer intended.

4.2. Base: Replace Cubicle workstations in Room 110A/B

4.2.1. New furniture for B500 should be similar to Attachment 1. Contractor to confirm exact measurements and models to ensure they fit. If they do not contractor should propose similar style that will fit and conform to project and required measurements.

4.2.2. Remove and dispose 6 work stations approx 72”x72”

4.2.3. Disconnect and Make all connections for the performance of this project so its turn key

4.2.4. Provide and install 4 new desk style workstations with privacy screens in the locations identified in the provided drawing highlighted in green Attachment 2.

4.2.5. Provide and install 2 tables for benchtop work in the locations identified in Attachment 2 blue.

4.2.5.1. Note: One table should run the length from wall to wall as identified in the drawing with a storage shelf

4.2.5.2. Multiple tables to make length requirement

4.2.5.3. One table should fit between the two doors with storage shelf that runs as close to the doors without hindering door swing as possible.

4.2.6. Provide 5 new executive high back chairs

4.2.7. Provide 1 new storge cabinet similar to one in Attachment 1 in the location identified in Attachment 2 purple.

4.3. Option 1: Replace Building 503 Room 3S04 Corner Cube

4.3.1. Remove and dispose of (1) work station approximate 72”x60”

4.3.2. Provide any necessary supports/hardware or reutilize walls/End panels or furniture to make end connecting workstations stable and usable

4.3.3. Provide and install 1 new workstation that fits within the space that has a closeable and lockable door and is similar in current configuration with shelfing and overhead cabinets

4.3.4. New workstations should be of similar height and color of existing furniture

4.3.5. Contractors will be required to make all connections and ensure all equipment and doors function as manufacture intended to ensure cubicle is turn key installed.

4.3.6. Note: Contractor may need to shift, relocate, or reconfigure surrounding furniture to make new cubicle work. This should be included within contractors scope of work.

4.4. Option 2: Replace three workstations in Building 503 Room 3N74 with a four person workstation.

4.4.1. Remove and dispose of 3 workstations approx 72”x24” with overhead storage each.

4.4.2. Provide and install a new 4 person Workstations with overhead storage that fits the location

4.4.3. New workstations should be of similar height, color, and configuration with storage

4.4.4. Provide any hardware needed

4.4.5. Disconnect and Make all connections for the performance of this project so its turn key

4.4.6. Note: Contractor may need to shift, relocate, or reconfigure surrounding furniture to make new workstation fit. This should be included within contractors scope of work.

4.5. Perform Property Disposal of all furniture that is replaced

4.5.1. The Government may request property to be retained for future use

4.6. Complete the task requirements safely and in accordance with the manufactures recommended procedures and or UFC, local, state, or federal requirements. All operational checks, repairs and or upgrades shall be completed per manufacture recommendations and manufacture outline tasks. No deviations or alterations are allowed to the steps or procedures outline by the manufacture unless approved in writing by the facilities manager prior to the work commencing.

4.7. All furniture relocations and installations need to confirm to all ADA compliance rules. If a requested furniture installation conflicts with conforming to ADA compliance, the contractor shall recommend a solution, wait for approval from contracting officer, then implement the solution if approved.

4.8. The contractor will be responsible for making and disconnecting all utility and hardware connections beginning directly incoming when the cables enter the furniture. The contractor shall provide their best effort to keep the equipment in a good working manner as manufacture intended and shall provide a “Turn Key” operation within their scope of work. The contractor will not be required to make utility connections within the facility infrastructure i.e electrical panels for power, network switches for communications, etc.

4.9. There will be no space available onsite storage of parts and material under this contract.

4.10. All newly installed equipment should be wiped and dusted down, cleaned, and area vacuumed and cleaned of any trash or debris created from a call order requirement.

5. LOCATION AND HOURS

5.1. The normal onsite operating hours for personnel are between the hours of 7:30 am and 3:30 pm EST, Monday through Friday, less holidays. All work in accordance with this SOW shall be coordinated with the Facilities Manager to minimize interruption to daily operations. Changes to these hours are only permitted with a minimum of 5 business days notice and with the written approval of the Facilities Manager. The contractor shall perform all work during normal business hours unless otherwise prearrange according to the requirements in this SOW.

6. SUBMITTALS: The Contractor shall electronically by email submit one copy of the following to the Facilities Manager

6.1. Material submittals from the manufacturer for any replaced or newly installed piece of part or equipment

7. DELIVERABLES:

7.1. The contractor shall comply with all requirements outlined in this SOW.

7.2. List of individuals who will require access to the facilities with 5 business days after contract award and modifications as needed within 3 business days prior to required entry.

7.3. Certificate of Liability Insurance within 5 business days after contract award for the base year and at the start of each option year after.

7.4. As Required by the state of Maryland, any licenses or certifications for personnel within 5 business days after contract award.

7.5. Project Manager POC name and phone number due on contract award date.

8. PERSONNEL:

8.1. Point of Contact (POC): The Contractor shall provide a POC to be available during the normal hours of operation who has the ability to act with full authority for the Contractor. During installations and reconfigurations, the contractor shall have an onsite lead or project manager at all times. This individual shall be responsible for the supervision, overall administration, and coordination of all required services. The Contractor shall provide the telephone number and email of the POC on the contract award date. The POC shall be able to understand, speak, read, and write the English language.

8.2. All contractor personnel shall be trained in the proper and safe use of any equipment operated by that individual and shall follow all Post, local, state, federal, UFC, ANSI, OSHA, or International Building Code training requirements.

8.3. All trade personnel performing any work for this SOW shall be qualified personnel. A minimum of a Journeyman or equivalent licensed in the trade they are performing shall be onsite at all time when work is being performed and shall take responsibility for any work performed by any apprentices or helpers.

8.4. Appearance and Conduct: The Contractor shall be responsible for the supervision and conduct of his/her employees. The Contractor’s personnel shall conduct themselves in a professional manner at all times. Contractor shall wear an outfit that identifies themselves as a contractor with their companies’ logo.

8.5. Contractor Employee Identification: All Contractor employees shall wear a Contractor furnished identification badge, which shall be visible on the outside of their clothing whenever on the installation property. The identification badge shall include, as a minimum, the employee’s name, employee’s signature, a recent photograph of the employee, and the name of the Contractor.

9. GENERAL TERMS AND CONDITIONS:

9.1. Real Property Inventory Requirements: Any equipment that is being removed from service, disposed of or otherwise transferred, that is barcoded, labeled, or otherwise deemed as real property shall have all attainable information recorded and provided to the Government prior to disposal.

9.1.1. Any new equipment installed or otherwise put into service and deemed real property shall have a Real Property Inventory sheet completed and provided to the Government prior to project closeout.

9.1.2. Real Property - Land and improvements to land (i.e., facilities). It includes equipment affixed and built into the facility as an integral part of the facility (such as heating systems), but not movable equipment (e.g., plant equipment, industrial equipment, buoys). In many instances this term is synonymous with real estate. (UFC 1-300-08 16 Apr 2009 Change 2, Aug 2011)

9.2. Turn Key Operation – The contractor shall provide a “turn key” operation

9.2.1. The contractor shall abide bid all requirements in this SOW. If a requirement or guidance within this SOW conflicts with providing or achieving the desired outcome or “turn key” operation it’s the responsibility of the contractor to advise the government of the changes or requirements to achieve a “turn key” outcome.

9.2.2. If an increased price results from changes to provide a “turn key” operation the contractor shall submit a revised itemized proposal or quote to the government for the increased costs. The contractor shall not proceed with these changes without prior approval from the government.

9.3. Proposals:

9.3.1. The government has the right to review and analyze proposals in accordance with the Federal Acquisition Regulations to determine if the proposal is fair reasonable and just. If a proposal is determined unfair, unreasonable, or unjust after review, the government will submit in writing by email why the proposal was determined to be unfair or unjust and request the contractor the submit a new revised proposal.

9.3.2. All quotes and or proposals shall be valid for a minimum of 90 days. All line items must be itemized to clearly show material, parts, shipping and handling fees, travel, labor etc. The contractor shall not proceed with any repairs or services without approval in writing by the facilities manager, COR, contracting officer, or designated official.

9.4. Safety and Training:

9.4.1. The contractor shall be certified and competent in the tasks required for completion of this SOW

9.4.2. The contractor shall be in compliance with the facilities required safety training

9.4.3. The contractor shall ensure all work adheres to any safety code from all applicable UFC, ANSI, OSHA, local, State, Federal, International Building Codes.

9.4.4. The contractor shall not enter into any laboratory without prior approval and training from the facilities manager

9.4.5. Injuries

9.4.5.1. The contractor shall notify the facilities manager of any injuries that occurred while working onsite for this contract. The contractor is responsible for submitting all required documentation per OSHA and or any other required entity. The contractor shall provide a copy of these forms to the facilities manager or other designated POC upon request if needed.

9.5. Penetrations:

9.5.1. The contractor shall seal all firewall penetrations with appropriate / applicable fire-stop material within 24 hours if penetrations are made.

9.6. Material, Workmanship and Warranties:

9.6.1. All material / hardware utilized in this project shall be new, and compatible to existing architectural, electrical, and mechanical systems or the piece of equipment it is being utilized and installed for. All materials are to be reviewed by Facilities Management using a formal material transmittal form prior to use. Cut sheets and / or samples must be provided as applicable, including material specifications, manufacturer’s installation recommendations, and warranties. If new material cannot be sourced, the contractor in writing shall submit a request to use reconditioned or previously used furniture for the facilities manager, COR, or Contracting Officer to approve and with pictures of these items.

9.6.2. The contractor shall provide a minimum one-year parts and labor warranty, INCLUDING one-year service warranty as applicable starting after the acceptance from the owner or government. Acceptance is considered complete when either a physical signature is provided on an in-person document (i.e. technicians work order) or by email to the contractor informing them of the acceptance of the work if no in-person document exists within 2-business days of completion of work. This will be on all work performed. Any call backs to repair equipment covered under this paragraph will not be chargeable to the government.

9.6.3. All replacement items shall be of new material and shall be free of charge to the government for installation, procurement, or service

9.6.4. Vendor warrants that all materials and equipment furnished shall be of good quality and new unless otherwise agreed, and that all Work performed shall be of good quality, free from faults and defects, and will be performed with the care, skill, and diligence of other contractors performing similar work or services. Without limiting the foregoing, Vendor further warrants the Work to the full extent provided for in the Contract Documents between the Owner and Contractor, but in no event shall the period of such guarantee or warranty be less than one year from the date the service or repair is accepted by the government

9.6.5. The contractor shall provide operations, maintenance, and installation manuals for any piece of equipment installed

9.6.6. Contractor shall provide a copy by email of the manufacture recommended preventative maintenance schedule for any piece of equipment installed

9.6.7. The contractor shall perform and furnish all labor, supervision, materials, and equipment necessary to perform the work and services (collectively, the "Work") described in this SOW. This Work Order is subject to the terms and conditions of the Contract Documents between the government and Contractor, including any applicable federal government Prime Contract. Related to the supplies, equipment, materials, and/or services provided under this Work Order, Vendor hereby assumes towards the Contractor all obligations that the Contractor has to the Owner (including all federal government mandatory slow down clauses included in Prime Contract) and agrees that Vendor will be bound by all rulings, determinations, and directives of the Owner to the same extent that Contractor is bound by them. Vendor confirms that the Work performed by Vendor on the Project before this Agreement is fully executed is subject to the terms and conditions of the Contract Documents and that all representations and warranties made by Vendor herein are retroactive to the date on which Vendor commenced Work on the Project.

9.6.8. The Work shall be performed in a good and workmanlike manner, and in accordance with all federal, state, and local laws, ordinances, rules, regulations, statutes, codes, and industry standards that are applicable at the time the Work is rendered.

9.6.9. The contractor agrees and acknowledges that time is of the essence of this Work Order. Vendor shall beg in performing the Work upon Contractor's direction to do so and shall perform the Work diligently and promptly to complete the Work by the completion date communicated by the Contractor.

9.7. Code or Law Violations:

11.7.1.1. If Contractor and/or its subcontractors see that any statement in the SOW violates any Post, local, state, and or federal codes and regulations, the Contractor is required to notify NMRC Facilities Management

11.7.1.2. Outline recommended revision(s) in the SOW so that any and all statements/requirements that direct the performance of work will comply with all Post, UFC, local, state and federal codes and regulations.

9.8. Security:

9.8.1. The contractor shall remain professional and courteous at all times. The contractor shall wear an outfit that identifies themselves as a contractor with their companies’ logo. The contractor may be required to be escorted and will have to wear a visitors’ badge. The contractor will be required to surrender a form of identification to receive the visitors badge at the entry control point and will be re-issued this form back when exiting entry control point. If at any time the government identifies a possible security vulnerability, violation, or safety hazard the government reserves the right to escort the contractor off the Campus. All vehicles, personnel, and equipment are subject to inspection as applicable.

9.8.2. If a cell phone or laptop is required for entry or performance of duties within the contractor needs to provide the make, model, serial number, full name of individual who owns the item, company for each item that requires access. The Facilities Manager must approve and if approved will provide a Memorandum for Record to the company for items requesting

9.8.2.1. Memorandum for Record must remain on the approved individual at all times when on the campus and each item has the ability to be inspected upon entry and exit of the campus or facility.

9.9. Quality Control Plan:

9.9.1. The Contractor shall establish and maintain a Quality Control program that ensures that all requirements of the contract are met as specified. The quality control plan shall be given to the government within 30 days of contract award and should include the minimum requirements of:

9.9.1.1. All key personnel of the Contractor's organization shall be identified. Their authority shall be clearly defined.

9.9.1.2. A Quality Control inspection system shall be prepared and submitted, covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on either a scheduled or unscheduled basis and the manner in which inspections are to be conducted.

9.9.1.3. The names of firms or individuals tasked to perform inspections separated by installation and other Quality Control responsibilities, the extent of their authority, and an organization chart indicating the individual's position and reporting chain.

9.9.1.4. Proposed test methods and qualified testing laboratories to be used.

9.9.1.5. Method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

9.9.1.6. Method of documenting and ensuring quality control operations of both prime and any subcontractor work, including inspection and testing. Copies of all inspections and tests shall be available to the Q/A by the fifth working day of the following month of preventative maintenance service.

9.9.1.7. Acceptability: The Contractor shall provide, as a minimum, a quality of service consistent with best practices to achieve more cost-effective reliability through the implementation of better operations and maintenance practices.

9.10. Quality Assurance:

9.10.1. The government reserves the right to inspect and request a rework for any repair or certification that has been performed by the contractor. The contractor shall make every effort to resolve any discrepancies identified from the quality assurance inspection and perform any rework or repairs needed at no cost to the government.

9.11. Infection Control:

9.11.1. Contractors shall strictly adhere to infection control measures/requirements during all phases of work during this contract. Clean rooms require personnel to have not entered any other laboratory environment prior to entry into these rooms. Due to these strict requirements the facilities manager will request the contractor to not enter any other medical facilities or buildings prior to work commencing in this facility on days when the contractor will be required to enter clean rooms. These requirements are intended to control the generation/transmission of dust and other infectious disease agents between the work site and other active/occupied building areas. Failure/inability to observe any infection control requirements shall be considered a serious safety issue.

9.12. Damage to Property:

9.12.1. The Contractor shall take all precautions to avoid damage to B8400 property or equipment. The contractor shall hold a valid Certificate of Liability Insurance meeting the minimum requirements outlined in this SOW. Any damage to B8400 property or equipment by the Contractor shall be repaired by the Contractor to its original sate or better condition at no additional expense to the government.

9.13. Working Conditions: Buildings shall be occupied, and operations shall continue as normal, temporary or restricted basis for the duration of the contract. The Contractor shall take all precautions that their operations are conducted in a manner that does not interfere with normal operations of the surrounding facility and the safety and health of the occupants or the environment. The entire area shall be left clean and acceptable to the government.

9.14. Damages or loss of contractor’s supplies and contractor’s:

9.14.1. The Contractor is responsible for his/her supplies, materials, and equipment and the personal property of his/her employees from loss, damage, or theft while on government property. Government provides security protection during non-working hours, but this does not relieve the Contractor from responsibility for his/her property.

9.15. Facility Access:

9.15.1. The contractor shall provide a list of individuals who will require access for the duties of this contract to the Facilities Manager within 5 business days after contract award. If a modification of personnel who will need access to the facility is needed, the contractor shall submit the name a minimum of 3 business days prior to the start or requiring access to the facility or NIBC Campus. The minimum information shall contain:

9.15.1.1. Full Name of Individual

9.15.1.2. Phone Number

9.15.2. It shall be the Contractor’s responsibility to ensure that Contractor and Contractor’s employees shall have a valid Photo ID on them at all times and present such ID when requested by Security Personnel. The Photo ID must comply with Ft. Detrick’s Visitors policies, procedures, and acceptable ID’s. Controlled spaces access for the Contractor and Contractor’s employees will coordinate each day with the Facility Project Manager or other authorized personnel. Contractor and Contractor’s employees will sign into the visitor log at the start of onsite work and will sign-out of the log when departing the site. Contractor and/or Contractor’s representatives will be required to surrender a government form of ID when entering the NIBC Campus through the Entry Control Points and in-exchange will be issued a visitor badge for each day and such badge will be returned at the end of each workday and each individuals government form of ID will be returned to that individual.

9.16. Certificate of Liability Insurance:

9.16.1. The contractor’s insurance agent shall provide the government by email a copy of the contractors valid Certificate of Liability Insurance within 5 business days after award of this contract. The contractor shall maintain the minimum insurance requirements throughout the life of this contract. The contractor shall provide a new Certificate of Liability Insurance at the start of every option year.

9.16.2. The contractor shall hold a minimum of:

9.16.2.1. Commercial General Liability: Aggregate $1,000,000

9.16.2.2. Automobile Liability: Aggregate $1,000,000

9.16.2.3. Worker’s Compensation: As required by Statute in the State where this Work is being Conducted

9.16.2.4. Excess Umbrella Liability Per Occurrence $1,000,000 & Aggregate $1,000,000

9.17. Notice to Proceed

9.17.1. The contractor shall not perform any work or order any parts or materials for this SOW or Work Order without the notice to proceed by either the Facilities

Manager, Purchasing Agent Official, Contracting Officer, or authorized government representative.

9.18. Breach of Contract / Termination of Work

9.18.1. If the government reasonably determines that contractor is in breach of this SOW or Work Order, the government may, in its sole discretion, after giving contractor written notice of default and forty-eight (48) hours within which to cure its default, terminate this Work Order, or remedy the default by whatever means Contractor may deem necessary or appropriate, including but not limited to, correcting, furnishing, performing, or otherwise completing the Work, or any part thereof, and deducting the cost thereof from any monies due or to become due to Vendor under this, or any other, Work Order, and recover from Vendor all losses , damages, penalties and fines, whether actual or liquidated , direct or consequential, and all reasonable attorneys' fees incurred by Contractor by reason of Vendor's default. The government may also terminate this Work Order for convenience at any time upon written notice to Contractor. In the event of a termination for convenience, the Vendor shall take immediate steps to terminate the Work as quickly and effectively as possible and shall terminate all commitments to third parties unless otherwise directed by the government. Subject to the other terms and conditions of this Work Order, the government shall pay Contractor for all Work performed to the date of the termination for convenience, and the government shall have no further liability to the contractor for such termination. If the Government terminates this Work Order for cause, and it is later determined that the government did not have grounds to do so, the termination shall be treated as a termination for convenience. In no event shall government be responsible or liable for any damages to contractor for delay, disruption, hindrance, inefficiency or interference, for lost profit, lost business, home office overhead, or consequential damages of any type or kind.

9.18.2. Amendments and Additional Work

9.18.2.1. This Work Order represents the entire agreement between the parties and supersedes all prior negotiations, representations or agreements, either oral or written. This Work Order may only be amended or modified in a writing signed by both Government and Contractor. The failure of Government to enforce any one or more of the provisions of this Work Order shall not be construed to be a waiver of any such provision or provisions. Should any provision or clause of this Work Order be determined by a court or arbitrator to be unenforceable, such a determination shall not affect the validity and enforceability of any other section or part hereof. This Work Order shall be construed without regard to any presumption or other rule requiring construction or interpretation against the party who caused it to have been drafted.

9.18.2.2. If determined during the life of the project, Work Order, or SOW that the government requires extra or additional work, service, parts or material the contractor shall provide an itemized quote for the additional or extra work to be performed and a both parties will sign an amendment agreeing to these changes and will be executed through a contract modification. The contractor shall not proceed with any additional work, service, or order any additional parts or material without approval from the Facilities Manager, Purchasing Agent Official, Contracting Officer, or authorized government representative.

9.19. Certifications and Licensing

9.19.1. The personnel employed by the Contractor shall be journeymen, qualified, and licensed in their respective trades. Where required by local, state, or federal law, or by post guidance, journeymen shall be certified and/or licensed in their respective trades. The contractor shall be responsible for ensuring that certifications and licenses are current, and that journeymen are provided any training required to maintain required certification or licensing at no cost to the government. Specific positions requiring licensing include but are not limited to:

9.19.1.1. Maryland Board of Stationary Engineers

9.19.1.1.1. Grade shall be appropriate for the equipment to be serviced.

9.19.1.2. Electrician

9.19.1.3. HVAC Mechanic

9.19.1.4. Plumber

9.19.2. A minimum of a Journeyman licensed in the trade they are performing shall be onsite at all time when work is being performed and shall take responsibility for any work performed by any apprentices or helpers. Journeyman shall inspect any work performed by the apprentice or helper to make sure its completed in a manor that is correct for the task being accomplished

9.19.3. The contractor shall provide any required licenses or certifications needed to the government within 5 business day after contract award.

Attachment 1 – Building 500 Room 11-AB Furniture Type or Similar

Furniture- Page 79 (in coastal gray): total of four cubes

3x 60x30 for the back wall for imaging 1z 72x30 for user workbench Cabinets (page 221): 1x to store laptops

Attachment 2 – Building 500 Room 110AB New Furniture Reconfiguration Layout

Attachment 3 – Building 503 Room 3S04 Corner Cube to be Replaced Note: Area identified in red square.

Attachment 4 – Building 503 Room 3N74 Three Person Workstation Existing Furniture View Note: Remaining not pictured workstations are similar in size and shape image3.jpeg image4.png image5.png image6.jpeg image7.jpeg image1.jpeg image2.jpeg