13-Specifications and Requirements - TRN2132626B1.docx

SPECIFICATIONS AND REQUIREMENTS

TRANSIT BUS BATTERY MAINTENANCE (FTA)

A. SCOPE:

The Broward County Transit Division (BCT) is seeking a CONTRACTOR to provide servicing of Transit Bus Batteries for a fleet of Four Hundred and Fifteen (415) buses.

Batteries shall be removed by BCT employees from buses due to low charge or failures and placed in holding areas for access by the vendor. BCT employees shall secure batteries onto a pallet with cardboard separators between battery stacks. Pallets shall be loaded on the vendors vehicle using BCT equipment. Vendor shall be responsible for securing the batteries and pallet on their vehicle for transportation to and from their facility for servicing. BCT employees shall offload the pallet of batteries upon return to the BCT facility. The vendor shall place each charged battery onto the designated battery charging terminals located in the BCT maintenance facility as directed by the BCT designee. The vendor shall be responsible for transporting batteries bi-weekly from two (2) locations.

The vendor shall service the batteries needing charge or reconditioning at their offsite location and return these batteries cleaned, palletized, with plastic post protectors, within four (4) business days from the date of pickup. Batteries determined to be defective shall be labeled and returned on a separate pallet for the BCT Parts Department to retrieve the cores. The vendor shall affix a high-tack, cleanly removable acrylic adhesive label or an approved equivalent to each battery to document the date of service.

This procurement may be awarded to one or more vendors.

B. DOCUMENTATION:

A manifest for batteries being removed from BCT garages must be filled out by the vendor and signed by a Bus Maintenance Supervisor in a signature block noting batteries were released from BCT to the vendor. A copy of this manifest with columns noting the testing results, status (Good or No Good), and charging status will be provided when batteries are returned, reviewed and signed by the Bus Maintenance Supervisor in a signature block noting the batteries were returned by the vendor to BCT and accepted. Each battery will be listed on the manifest by battery group, manufacturer, and serial number.

C. TESTING:

Testing shall be performed via a “Midtronic” tester or approved equal device after an initial charging of the battery in accordance with the manufacturer's recommendations.

D. BATTERIES:

The batteries listed below are examples of current batteries used by BCT. BCT reserves the right to add/remove 12-volt automotive battery groups, sizes, capacities, and types as needed. They shall be lead acid, gel, or glass mat technology and may be “Side Post” or “Top Post” and maintenance free or serviceable batteries.

Group classifications are:

· 908D

· 8D

· 31S

· AMG31

E. BATTERY GROUPS:

1. Battery Group 8D Side Post Terminal with Thread:

1350 Cold Cranking AMPS (CCA) at 0 degrees Fahrenheit 1620 Cold Cranking AMPS (CCA) at 32 degrees Fahrenheit 430 Minute Reserve Capacity at 250 AMPS.

2. Battery Group 8D Type 908D Top Post Terminal:

1400 Cold Cranking AMPS (CCA) at 0 degrees Fahrenheit 1620 Cold Cranking AMPS (CCA) at 32 degrees Fahrenheit 430 Minute Reserve Capacity at 250 AMPS.

3. Battery Group 31 Top Post Type AGM31 with Thread Post:

1150 Cold Cranking Amps (CCA) 220 Minute Reserve Capacity.

Batteries are “Maintenance Free”, however “Cell Accessible” batteries are used.

4. Battery Group 31s Top Post Type 113MF with Thread Post:

950 Cold Cranking Amps (CCA) 180 Minute Reserve Capacity.

Batteries are “Maintenance Free”, however “Cell Accessible” batteries are used.

Note: The post arrangements may be threaded or non-threaded and will vary in dimensions.

F. DELIVERY AND PICK-UP:

1. Batteries needing service shall be picked up at the BCT Bus Battery staging areas in each facility between 7:00AM-6:00PM Monday through Friday, except County holidays. BCT estimates a total of fifty (50) batteries bi-weekly from each BCT Maintenance Facility.

2. Delivery shall be made between 7:00AM-6:00PM, Monday through Friday, except County holidays. The Vendor shall return all batteries, whether defective non-rechargeable batteries or serviced, reconditioned, charged, cleaned and sorted batteries, within four (4) business days to the facility they were transported from.

3. PICK-UP AND DELIVERY LOCATIONS:

Battery maintenance services will be required at all BCT’s maintenance garages. Currently there are two (2) maintenance garages supporting bus transit service.

a. The Copans Maintenance Facility located at 3201 West Copans Road Pompano Beach, FL. 33069.

b. The Ravenswood Maintenance Facility at 5440 Ravenswood Road, Dania Beach Fl. 33301.

4. The vendor shall repack all batteries in their zip lock style bags on a pallet with the honeycomb cardboard between courses (or equivalent) and ensure they are strapped and covered on the pallet for transportation. All returned batteries will be sorted with like batteries, tagged by the vendor via protected “zip lock” style bag, and attached to the battery indicating:

a. Date of test

b. Test reading results

c. Good, No Good

5. All batteries identified as “Good” shall be delivered fully charged.

G. WARRANTIES:

1. Warranties shall be minimum 30-day warranty and be non-prorated for all batteries which are returned as “Good” reconditioned and charged.

H. FEE

1. A flat rate fee for all labor, materials, servicing, testing, charging, and reconditioning regardless of battery group/type/size/capacity shall be charged for all batteries picked up and returned which are identified as “Good” reconditioned and charged.

2. Pick-up and delivery fees will not be charged as a separate fee structure and must be included in the maintenance fee. Current and/ or anticipated applicable fuel and staff costs should be considered and included in the price quoted.

3. No other service or material fees will be accepted.

I. INVOICE PAYMENT:

1. Payment will be made by the County after services have been received, accepted and properly invoiced. Failure to provide correct invoice(s) may cause payment delays.

2. Prices offered on the item response form are all inclusive and constitute complete compensation. No other fees shall be accepted.

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