PEV 2024 Air Emissions Inventory and Emissions Reduction Planning Project Scope of Services Page 1 of 5

SCOPE OF SERVICES

Port Everglades 2025 Air Emissions Inventory and Emissions Reduction Planning Project

Background – Project Understanding The project will consist of the development of an air emissions inventory for 2025 and will include tasks which shall be completed in accordance with the U.S. Environmental Protection Agency (EPA) approved Work Plan for this federally grant-funded project. Tasks will include the development of an activity-based air emissions inventory for Broward County Port Everglades (PEV) facilities and operations utilizing the latest methodologies and reporting while maintaining comparability with the Port Everglades 2015 Baseline Air Emissions Inventory data; facilitation of a Technical Working Group (TWG) and a Stakeholder Working Group (SWG); public and stakeholder outreach; and strengthening the workforce.

The work shall be completed by a consultant for the Port.

1.0 BASIC SERVICES

Task 1. Activity-based emissions inventory for PEV facilities and operations

1.1.1 An activity-based emissions inventory shall be developed based on the latest methodologies and data, adapted for Port Everglades. The inventory process shall be coordinated with a TWG made up of stakeholder agencies and shall include the following emissions source types and categories:

a. Direct Port emissions from mobile sources: Vehicles and equipment associated with operations at port terminals and facilities (ocean-going vessels, domestic vessels, cargo handling equipment, terminal vehicles, on-road trucks, port on-road vehicles, Class 1 locomotives, switching locomotives, etc.)

b. Indirect emissions from energy consumption: Indirect GHG emissions resulting from the consumption of purchased electrical utilities including:

• Energy consumption by Port buildings (buildings, lighting, etc.).

• Energy consumption by Port tenants (terminal, buildings, lighting, etc.) depending on available data.

c. Cargo/Activity indicators: Cargo throughput by terminal/facility in the units used by the Port for tracking and reporting (tonnes, tons, passengers, TEU’s, barrels, etc.).

1.1.2 The associated geographical boundary for the above emissions types and categories include:

a. Direct Port emissions from mobile sources:

• Landside – within the established Port Jurisdictional Area (PJA)

• Waterside – within the established Port Jurisdictional Area (out to 3 nautical miles)

b. Indirect emissions from energy consumption – within the established PJA

c. Cargo/Activity indicators – within the established PJA

1.1.3 The emissions inventories for Task 1.1 shall include the following pollutants (in tons):

a. Particulate matter (PM10, PM2.5),

b. Oxides of nitrogen (NOx), Scope of Services Page 2 of 5

c. Oxides of sulfur (SOx),

d. Hydrocarbons (HC),

e. Carbon monoxide (CO), and

f. Greenhouse gases (in metric tons): carbon dioxide equivalent (CO2e), carbon dioxide (CO2), methane (CH4), and nitrous oxide (N2O).

1.1.4 Data used for the emissions inventory shall be a combination of PEV provided data and data collected by the Consultant as outlined below:

a. Direct Port emissions from mobile sources: Data shall be collected for each emissions type and source category. This includes data collected from terminals, operators, owners, the United States Coast Guard (USCG) Automated Identification System (AIS), the IHS Maritime vessel parameter data (formerly Lloyds’ Registry), Vessel Boarding Program, pilots, Harbormaster, PEV Operations Division, terminal equipment physical and operational data, rail locomotive physical and operational data, traffic flow data, etc.

b. Indirect emissions from energy consumption:

• Energy consumption by Port buildings - Based on Port-provided power bills and/or meter readings (PEV).

• Energy consumption by Port tenants - Based on Port-provided meter readings and/or the Consultant data collected from the tenants (PEV/Consultant).

c. Cargo/Activity indicators: Cargo throughput by terminal/facility in the units used by the Port for tracking and reporting (tonnes, tons, passengers, TEU’s, barrels, etc.).

1.1.5 Collection of data for elements that PEV does not have shall primarily be a Consultant function with access and support from PEV. PEV will work with the Consultant to provide the data elements as the elements are available, in support of the emissions inventory. Data gaps may result in needed adjustments to the approach and methodology. The following emission-estimating methodologies shall be utilized and adapted to Port Everglades, as needed:

a. Direct Port emissions from mobile sources: Activity-based with data collected from terminals, operators, owners, USCG, etc. The most current methods used for major port emissions inventories will be adopted and tailored to the unique conditions identified at Port Everglades.

b. Indirect emissions from energy consumption:

• Energy consumption by Port buildings - Calculate emissions from kilowatt-hours based on tenant grid emissions profile.

• Energy consumption by Port tenants - Calculate emissions from kilowatt-hours based on tenant grid emissions profile.

c. Cargo/Activity indicators: The Consultant and PEV shall determine the most applicable emissions metrics and match emission inventory results to cargo/activity indicators. Metrics shall be developed for the source type, category levels, and total port emissions.

Based on available Port data and prior to any environmental information operations (EIO), a detailed methodology document and a Quality Assurance Project Plan in accordance with EPA standards shall be developed by the Consultant for PEV review.

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Task 2. Facilitation of the Technical Working Group (TWG) and the Stakeholder Working

Group (SWG)

1.2.1 Facilitation of the TWG

The Consultant shall provide coordination and facilitation of a TWG, which shall consist of PEV, Broward County (Environmental), Florida Department of Environmental Protection (FDEP), EPA Region 4, and EPA Office of Transportation Air Quality (OTAQ). As part of the TWG meetings, the Consultant shall provide background and context to the approaches and methods used relating to the emissions inventory.

The TWG role is to provide agency feedback on approaches and methods to be used in the inventory and to review and provide comments on the deliverables.

1.2.2 Facilitation of the SWG

The Consultant shall provide coordination and technical support for a SWG, with the focus of providing contextual relevance for the study, data collection process, data review process, data confidentiality, and project timeline. As part of Task 4 below, the Consultant will encourage stakeholders to share and adopt effective reduction strategies, drawing upon the results of the inventory.

1.2.3 TWG and SWG Meetings

The Consultant shall lead at least three TWG and three SWG meetings, two of which will be a kickoff meeting and a draft inventory report walk-through. For the TWG, there will be a mid-project meeting. For the SWG, there will be a results meeting at the end of the project. This task to will include presentation development and a meeting to be held virtually.

Task 3. Public and stakeholder outreach

1.3.1 The Consultant shall provide coordination and facilitation of public and stakeholder outreach in accordance with the project Work Plan as approved by the EPA and directed by the Port. Any publications shall be created in accordance with the Port’s branding guidelines with approval from the Port’s External Affairs Office prior to publication. Outreach efforts should include but not be limited to:

a. Project Branding: Branding the Project’s outputs and outcomes to elevate public interest. This shall be done in accordance with the Port’s branding guidelines with approval from the Port’s External Affairs Office prior to publication.

b. Project Page on PEV Website: Develop a specific online community engagement web page for sharing information, engaging, and building community. This shall be done in accordance with the Port’s branding guidelines with approval from the Port’s External Affairs Office prior to publication.

c. Social Media: A proactive social media outreach strategy offering more ways for the community to participate. This shall be done in accordance with the Port’s branding guidelines with approval from the Port’s External Affairs Office prior to publication.

d. Traditional Media: The issuance of press releases, newsletters, potential placement of articles in local newspapers, and media coverage, as appropriate. This shall be done in accordance with the Port’s branding guidelines with approval from the Port’s External Affairs Office prior to publication.

e. Targeted Meetings: Lead up to two (2) public meetings to be held at the Port to inform the public of the necessity and importance of the project emphasizing the benefits to the community.

Scope of Services Page 4 of 5

Task 4. Workforce development

1.4.1 The Consultant shall assist PEV in preparing the PEV workforce for impacts of emissions and learn of future reduction strategies to be employed at the Port. The Consultant, through collaboration with the SWG, will identify and present industry-initiated reduction strategies for the Port’s consideration. The Consultant shall develop a campaign to strongly encourage PEV users and tenants to participate in workforce development as it relates to this study. This task will include distributable literature to facilitate sharing this data with PEV users and tenants to encourage their commitment towards strengthening the workforce.

2.0 DELIVERABLES/PRESENTATIONS

2.1 Upon receipt of a Notice to Proceed (NTP), the Consultant shall perform the tasks and provide the deliverables outlined in this SOS according to the timeline described in Section 4.0 below. Drafts shall be provided for Port staff to review and comment. Technical and policy-driven reviews will be conducted on all deliverables, including grant-required EIO quality assurance and management documents, methodologies, and draft work products. Additional drafts may be required depending on the completeness of the narrative and expectations of the Port. The Consultant shall comply with all deadlines imposed by PEV for subsequent drafts. All final deliverables must be ADA compliant.

2.2 Reports shall be provided in Microsoft Word and Adobe Acrobat. The Port will provide review comments to which the Consultant will respond in Microsoft Word with Track Changes enabled.

Presentations shall be created using Microsoft PowerPoint and Adobe Acrobat.

2.3 Quality Assurance Project Plan (QAPP). Prior to conducting any EIO, the Consultant shall develop an EPA-approved QAPP to outline the project operating procedures and policies, and quality assurance/quality control (QA/QC) measures. Port staff will support the Consultant in developing the QAPP. After EPA approval, any changes based on the progress of the project shall require an update to the official document and distribution to all relevant parties.

2.4 Methodology document. A draft methodology document outlining the proposed methodologies to be used for the inventory shall be provided for PEV review. This document, once agreed to by PEV, shall be provided as a draft to TWG for review and comments. The final report shall be completed and distributed. This document provides final approval of methods prior to any EIO being conducted. Changes based on the progress of the project shall be reported to TWG.

2.5 Draft and Final Reports. A draft emissions inventory report shall be delivered to PEV staff for review and comments. A technical and policy-driven review will be conducted, and additional drafts may be required depending on the completeness of the narrative and expectations of the Port. After PEV reviews the draft emissions inventory report, the draft report shall go to the TWG for review and comments. A final report shall be completed and delivered to PEV after all comments are received and addressed by PEV and the Consultant.

2.6 TWG meeting/presentations. The Port will send out invitations and deliver the opening remarks for each meeting. The Consultant will present background and context to the approaches and methods

Scope of Services Page 5 of 5 used relating to the emissions inventory. They will discuss the necessity and importance of the project, similar port-related inventories, the data needed, confidentiality, etc.

2.7 SWG meeting/presentations. The Port will send out invitations and deliver the opening remarks for each meeting. The Consultant will present background and context and discuss the necessity and importance of the project, similar port-related inventories, the data needed, confidentiality, etc. The Consultant will encourage stakeholders to share and adopt effective reduction strategies, drawing upon the results of the inventory.

2.8 Public and stakeholder outreach. The Consultant shall conduct public and stakeholder outreach employing the approaches referenced in Task 3. The outreach should convey the necessity and importance of the project emphasizing the benefits to the community.

2.9 Workforce development and education. The Consultant, from collaboration with the SWG, will compile industry-initiated reduction strategies for the Port’s consideration. The Consultant shall create literature for distribution to strongly encourage PEV users and tenants to participate in workforce development as it relates to this study. Additionally, the Consultant shall facilitate sharing this data with PEV users and tenants to encourage their commitment towards strengthening the workforce.

3.0 TIME OF PERFORMANCE

3.1 The schedule of deliverables will be as follows:

Tasks/ Milestones/Deliverables Time

a. Notice to Proceed 0 Days Following NTP

b. QAPP & Methodology documents 30 Days Following NTP

c. Kick-off meetings 30 Days Following NTP

d. Emissions inventory data collection 180 Days Following NTP

e. Landside analysis 210 Days Following NTP

f. Waterside analysis 210 Days Following NTP

g. Data analysis and Planning study 210 Days Following NTP

h. TWG mid-project meeting 240 Days Following NTP

i. Community outreach 30/180/365 Days Following NTP

j. Draft report submittal 365 Days Following NTP

k. SWG results meeting 365 Days Following NTP

l. Emission reduction plan and Workforce development 365 Days Following NTP

m. TWG & SWG draft inventory report walk-through 7 Days Following draft approval

n. Publish Final Emission Inventory Report 30 Days Following draft approval