13-RFP 27-008 - QUESTIONS AND ANSWERS.pdf

BID 27-0627E5-008

HAZARDOUS WASTE MANAGEMENT & DISPOSAL

QUESTIONS AND ANSWERS

Q1 – Does each facility have a central accumulaƟon area, or are materials/wastes kept in one or more areas at each facility?

A1 – There may be some locaƟons with storage in mulƟple areas

Q2 – Is there a good example of what a scheduled, non-emergency cleanup would consƟtute?

A2 – Maybe a collecƟon of old paints, boiler treatment, strong acids or bases

Q3 – What is the most common material release that consƟtutes an emergency spill response?

A3 – Fuel oil was a past emergency spill.

Q4 – For the "Paint Waste" category, is this primarily liquid paint, or does it include dried-out cans and associated debris (brushes, rollers)?

-Is the 55-gallon quanƟty a "full drum" of liquid, or a drum filled with smaller 1-gallon cans?

A4 – primarily liquid, more likely drums filled with smaller cans

Q5 – Broken Bulbs: How are broken mercury-containing lamps handled? Are they stored separately in sealed containers to prevent mercury vapor release?

A5 – may require immediate response depending on circumstances or may be temporarily contained depending upon the amount

Q6 – For fluorescent bulbs, are they already boxed and palleƟzed, or are they loose?

A6 – combinaƟon of loose and boxed bulbs

Q7 – Will the customer provide a loading dock and forkliŌ, or the "Driver" or "Handlers" use a liŌ-gate and pallet jack for all removals?

- Are there any restricted hours for pickups?

A7 – there may be a combinaƟon of pallet jack use for internal transport to loading dock or to garage area. Pickups preferred outside of school hours and during school breaks.

Q8 – Can you provide a detailed packing list or inventory of the chemicals currently in these lab packs?

-Container Sizes: What are the sizes of the inner containers (e.g., 100ml vials

-Are there any "unknown" chemicals that require on-site characterizaƟon before transporƟng?

-On-site Packing: Is the contractor expected to perform the physical "lab packing" (sorƟng and packing inner containers into drums), or will the waste be ready for pickup in compliant drums?

A8 – There are no current inventory of chemicals to be disposed of. It is expected for contractor to inventory and perform lab packing. Some situaƟons may require on site characterizaƟon of unknown chemicals

Q9 – What will consƟtute an emergency situaƟon please provide emergency examples and please confirm if the response Ɵme is flexible/extendable?

A9 – large volume spill. Response Ɵme for emergency situaƟons will most likely be 1-2 hours and not too flexible.

Q10 – Who is the Current Vendor and could you please share the last 3 years of volume of waste generated?

A10 – Prior awardee is found in the RFP and the current volume is not available and would need to be requested through the FOIA process.

Q11 – Is this bid intended to be exclusive for all schools, or will individual schools have the opƟon to select their preferred vendor?

A11 – this will be for all schools. It doesn’t include chemical waste from school labs

Q12- Will the contract be awarded to a single vendor or mulƟple vendors?

A12 – single vendor

Q13- Can you provide a schedule of service along with the addresses for the schools requiring service?

A13 – no current needs, inventory and pickup service as needed

Q14- Is it permissible to service mulƟple schools within a single day?

A11 – yes

Q15- How many emergency response requests were recorded in the previous year?

A15 – none

Q16- Can you provide examples of past emergency responses along with corresponding manifest data?

A16 – only emergency response that can be recalled is a fuel oil spill

Q17- FOIA request for documents such as the current contract, invoices, and sample manifests?

A17 – separate FOIA request must be made

Q18- Regarding prevailing wage requirements, which specific rate category should be applied? Also, what documentaƟon is required for payment to be made to the employees?

A18 – I don’t have info on prevailing or doc requirements

Q19- The bid indicates that transportaƟon is to be included with disposal. Should supplies be quoted as included (wrapped into disposal) or listed as a separate line item?

A19 – you can list transport as a separate line item