13.5 LSJ - FY24 Bluebeam Revu License Consolidation Redacted.pdf

U.S. General Services Administration

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

FAR 13.5 (Commercial Items Only)

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Sole Source Justification.”

This requirement is in support of GSA, Public Buildings Service (PBS-IT), located at 1800 F Street, NW Washington, D.C. 20405. The contracting activity is the Office of Internal Acquisition (OIA), 1800 F Street NW, Washington, DC 20405.

2. Nature and/or description of the item/service being procured and anticipated cost.

(a) Brief Description:

GSA is currently pursuing a Product Key/Seat consolidation to manage the current Bluebeam Revu licenses and seats. This effort includes license consolidation, new license purchase and license upgrades.

The main objective is to centralize and consolidate the Bluebeam Revu software procurement under the Office for Project Delivery. The current count of seats GSA possess are as follow:

● Consolidate maintenance date for existing seats o Upgrade all Bluebeam v.20 licenses to same maintenance date

● Upgrade existing Bluebeam seats to Bluebeam Revu Extreme with maintenance o Upgrade all Bluebeam v.20 licenses to v.21 Complete

● Purchase 30 new Bluebeam Revu Extreme seats for the Central Office

● Purchase 88 new Bluebeam Revu Extreme seats for Region 5

CLIN Description QTY Deliver By

Consolidate existing license maintenance dates to March 2024

0001 Bluebeam Revu 20 Standard: SN 1637110 1637111 55 3/1/24 0002 Bluebeam Revu eXtreme Open: SN 9603113 1 3/1/24 0003 Bluebeam Revu 20 CAD: SN 1755865 3 3/1/24 0004 Bluebeam Revu 20 eXtreme: SN 1743227 30 3/1/24

0005 Bluebeam Revu 20 eXtreme: SN 1637116 10 3/1/24 0006 Bluebeam Revu 20 CAD: SN 1637118 1 3/1/24 0007 Bluebeam Revu 20 Standard: SN 1650000 37 3/1/24 0008 Bluebeam Revu 20 CAD: SN 1650004 4 3/1/24 0009 Bluebeam Revu 20 eXtreme: SN 1650007 8 3/1/24 0010 Bluebeam Revu 20 eXtreme: SN 1826732 6 3/1/24 0011 Bluebeam Revu 20 Standard: SN 9831295 5 3/1/24 0012 Bluebeam Revu 20 Standard: SN 9832306 3 3/1/24

Upgrade existing licenses to Bluebeam Revu eXtreme v.21 1 3/1/24

New Bluebeam Revu Seats - eXtreme v.21 Central Office 30 3/1/24

0015 New Bluebeam Revu Seats - eXtreme v21 Region 5 88 3/1/24 0016 Option for Base Year - eXtreme v.21 50 3/1/24

1001 Option Year 1 - 3/1/2025 - 2/28/2026 1 3/1/25 2001 Option Year 2 - 3/1/2026 - 2/28/2027 1 3/1/26 3001 Option Year 3 - 3/1/2027 - 2/28/2028 1 3/1/27 4001 Option Year 4 - 3/1/2028 - 2/28/2029 1 3/1/28 Total

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value). Sole Source Justification Rationale in accordance with FAR 13.106- 1(b)(1)(i) and (ii). (Check one then provide rationale):

☐ Only one source reasonably available ☐ Urgent and compelling circumstances exists ☐ Exclusive licensing agreement exists X Brand name - If the brand name requirement applies to a portion of the procurement, please identify that portion.

☐ Industrial Mobilization ☐ Other

Rationale:

GSA has purchased via the Regions more than 348 Bluebeam Revu seats since FY2015.

Consolidating these licenses/seats will allow for a single source for license/seat assignment, and a single procurement per year, which will provide significant savings to the Government. Our IT organization only has approved the Bluebeam Revu eXtreme version of the product. The Bluebeam brand name software represents the best value to the Government at this time.

4. An identification of the statutory authority permitting other than full and open competition. The authority under which this J&A is made is pursuant to FAR 6.302-1.

In accordance with 41 U.S.C. 253(c) and/or 10 U.S.C. 2304(c), GSA has determined that the procurement requires a brand-name set-aside in order to satisfy the Agency’s need. Specifically, the basis for other than full and open competition is that GSA requires services that only Bluebeam Authorized Platinum Partners can provide in accordance with FAR 6.302.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

The prospective Vendors have been deemed authorized resellers of Bluebeam SW and are the best option to obtain this product from. OIA previously obtained this service in August of 2023 via NASA SEWP and had to Terminate for Convenience due to a misunderstanding of the SOW and failure to provide services as necessary. By pursuing these services through a “Platinum Partner”. Bluebeam has informed the Program area that they can fulfill our requirement.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies. (MARKET RESEARCH, discuss which notices were published and where (outreach).

X GSA intends to publicize this requirement, prior to award, as required by subpart 5.2 by posting a notice on Contract Opportunities on February 26, 2024.

☐ GSA does not intend to publicize this requirement, prior to award, based on the following 5.202(a) exception: [See FAR 5.202(a) and select one of the 14 exceptions allowed for not publicizing on https://sam.gov/content/opportunitiesbo.gov.

7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

The contracting officer has determined that the anticipated price(s) will be fair and reasonable based on comparison of the vendor’s quote to the Government’s IGCE, historical pricing, commercial price lists, etc. Combined with the vendor’s technical capabilities as cited in Section 4 of this document and the proposed price, the Government has determined in accordance with the requirements as stated in the SOW, the prospective Vendor offers the best value to the Government.

8. A description of the market research conducted (see FAR Part 10) and the results or a statement of the reason market research was not conducted. (MARKET RESEARCH -review of industry sources, GSA eLibrary)

Market Research was conducted in accordance with FAR Part 10 by the Program and the CO/CS in February of 2024. The results indicated that this product is commercial in nature, but could only be obtained from specific Platinum Partners as designated by the OEM Bluebeam.

This consolidation and renewal effort is not available from GSA MAS. It was previously procured via NASA SEWP, however the specific service required can only be provided by Bluebeam Platinum Partners and thus requires an open market solicitation.

9. Any other facts supporting the use of other than full and open competition. Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available.

This RFQ will be competed among three (or more) authorized resellers of Bluebeam Revu SW and maintenance.

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

N/A

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

This requirement is anticipated to be an ongoing need for the GSA IT in future years. New market research will be conducted prior to the expiration of the current award to determine if new manufacturers or sources are available to avoid limitation of competition in future years.

Program/Technical Official Certification:

I hereby certify and accept the responsibility that any and all supporting data provided above or used to justify the above requested for a sole source procurement (e.g., verifying the Government’s minimum needs, schedule requirements, and/or other rationale for other than full and open competition) is accurate and complete to the best of my personal knowledge and belief.

Contracting Officer’s Representative’s Signature:

Name Date

Contracting Officer’s Certification:

I hereby certify that the information contained in this Justification for Other than Full and Open Competition, is accurate and complete to the best of my knowledge.

Contracting Officer’s Signature:

Name Date