12th_Street_Shoreline_Stabilization_Project.pdf

REQUEST FOR BID

RFB 26-093

12TH STREET SHORELINE STABILIZATION PROJECT

City of Clermont

685 W. Montrose Street

Clermont, FL 34711

RELEASE DATE: May 13, 2026

DEADLINE FOR QUESTIONS: June 17, 2026

RESPONSE DEADLINE: June 25, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/clermontfl

City of Clermont

REQUEST FOR BID

12th Street Shoreline Stabilization Project

I. Introduction II. Response Procedures

III. Scope of Work IV. Price Schedule V. Terms and Conditions

VI. Submittal Requirements

Attachments:

A - Shoreline Restoration 1

B - Shoreline Restoration 2

C - OpenGov Vendor Registration

E - Sample Construction Agreement

Request For Bid #RFB 26-093 Title: 12th Street Shoreline Stabilization Project

1. Introduction

1.1. Summary

The City of Clermont is seeking a qualified contractor to stabilize approximately 700 linear feet of eroded shoreline/slope along the lakeside of the South Lake Trail / Lake Apopka Trail corridor adjacent to 12th Street near West Beach / Lake Minneola Drive. The performance-based project includes field verification, permitting, design, and installation of an appropriate stabilization system, erosion control, fill, sod, restoration, and cleanup to protect the adjacent trail, shoreline, and public infrastructure. The estimated value of this project is $100,000.

1.2. Contact Information

Freddy Suarez Procurement Services Director 685 W. Montrose Street Clermont, FL 34711 Email: fsuarez@clermontfl.org Phone: (352) 241-7350

Department:

Public Services - Public Works

1.3. Timeline

The following dates are set forth for information and planning purposes; however, the City reserves the right to change the dates as needed. Respondents are advised to closely monitor any potential date changes through the City’s Portal at https://procurement.opengov.com/portal/clermontfl . (Please note that there is no charge or fee for respondents to register and utilize the Portal).

Solicitation Issued Date May 13, 2026

Newspaper Advertisement May 15, 2026

Pre-Bid Conference (Mandatory) June 8, 2026, 10:00am

West Beach Trail 1215 Lake Minneola Drive, Clermont, FL

34711 The meeting will begin promptly at the time specified above.

Question Deadline June 17, 2026, 3:00pm mailto:fsuarez@clermontfl.org tel:(352)241-7350

Response Deadline June 25, 2026, 2:00pm

Bid Opening

Zoom Meeting Information https://us06web.zoom.us/j/86221438465?pwd=

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Meeting ID: 862 2143 8465 Passcode: 868480

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2. Response Procedures

2.1. Electronic Bidding System

The City of Clermont uses OpenGov (“Software Administrator”), an e-procurement system

(“Portal”) that provides bid notification services to interested vendors. The Portal allows vendors to register online and receive notification of new solicitations, addenda, and awards. There is no charge to vendors/contractors to register and participate in the solicitation, nor will any fees be charged to the awarded vendor. Vendors with internet access should review the registration options at the following website: https://procurement.opengov.com/portal/clermontfl.

The City of Clermont uses the NIGP Commodity Codes to notify vendors whenever projects are issued, including category codes that match those added to the vendor profile.

2.2. Delivery of Bid

Bids must be submitted electronically by uploading documents to the OpenGov Clermont Portal, which will be sealed until the due date and time indicated in the solicitation. The respondent may withdraw responses submitted early before the solicitation deadline. All responses must remain valid for at least ninety (90) calendar days and will remain the property of the City.

Responses to this solicitation will not be accepted by fax or email.

All bids will be publicly opened electronically in the OpenGov Clermont Portal and read at the location stated in the Timeline of the #Introduction section.

A. Electronic Responses

1. Electronic responses will be received through the Portal and remain unopened until the response due date has passed, as indicated in this solicitation. It is the sole responsibility of the respondent that the response is submitted and received before the due date and time as specified in this document. The City of Clermont is not responsible for delays in transmittal or delays caused by any other occurrence.

Please allow time to complete the response and upload documents to the Portal.

B. Uploading Electronic Documents

1. Once the “Draft Response” button has been selected in the Portal, a screen will allow the vendor to enter their response information. Once all information is completed, proceed to Submit the response. A confirmation with a submittal date and time stamp will appear, and a confirmation email will also be sent to the user’s email address.

Vendors can review/update their submittals before the due date and time of response. The offer will remain sealed and cannot be viewed by anyone until after the response due date and time.

2.3. Pre-Bid Conference

Monday, June 8, 2026 at 10:00 am

All potential respondents are required to attend this mandatory pre-bid conference in order to qualify to submit a response. The meeting will present an opportunity to ask questions and seek https://procurement.opengov.com/portal/clermontfl/projects/263905/document?section=2534131 clarification regarding any aspects of this solicitation. The City will provide written responses to formal and material questions during this meeting.

Any verbal discussions at the meeting will not be considered part of the solicitation unless provided in writing through the OpenGov Clermont Portal. Questions asked at the meeting that cannot be adequately answered during the meeting may be deferred until the issuance of the addenda. The questions and their responses will be available to all potential respondents.

Meeting Location: West Beach Trail 1215 Lake Minneola Drive, Clermont, FL 34711 The meeting will begin promptly at the time specified above.

2.4. Site Visit

A site visit will be conducted after the pre-bid conference. Respondents interested in scheduling additional site visits must contact Dusty Pacheco at dpacheco@clermontfl.org to make arrangements between the hours of 9:00 A.M. and 3:00 P.M. (Monday – Friday). Site visits must be completed twenty-four (24) hours prior to the Questions Deadline of 3:00 pm on Wednesday, June 17, 2026.

It will be the sole responsibility of the prospective respondent to inspect the City's location(s) prior to submitting a response. Submission of a response will be considered evidence that the respondent is familiar with the existing site conditions, the nature and extent of the work, equipment, materials, and labor required to accomplish the work. No variation in price or conditions shall be permitted based on the lack of knowledge of these conditions.

2.5. Questions Deadline

To ensure that all prospective respondents have accurately and completely understood the requirements of this solicitation, the City of Clermont Procurement Services Department will accept written questions up until 3:00 pm on Wednesday, June 17, 2026. Verbal inquiries will not be accepted, and potential respondents are instructed only to seek additional information or clarification or to communicate in writing with the Procurement Services Director.

The City of Clermont requires all questions relating to this solicitation to be entered through the

"Question and Answer" tab on the Portal. Responses to questions will be provided online at https://procurement.opengov.com/portal/clermontfl .

• ALL QUESTIONS MUST BE SUBMITTED PRIOR TO THE DEADLINE.

• QUESTIONS WILL NOT BE ANSWERED VIA TELEPHONE OR FAX.

2.6. Award Criteria

The award will be made to the respondent who submits the lowest qualified price. The City will award a single respondent. The City reserves the right to reject all responses and to waive any irregularities in the process.

MINIMUM QUALIFICATIONS

In determining where a respondent is responsive and/or awarding the contract, in addition to price, the following shall be considered:

A. Licensing:

1. Bidder shall hold all licenses required to perform the work in the State of Florida and the local jurisdiction. At a minimum, the bidder shall hold a valid Florida contractor license appropriate for the scope of work, such as a Certified General Contractor, Certified Building Contractor, Certified Underground Utility and Excavation

Contractor, or other applicable license acceptable to the City.

B. Experience:

1. Minimum of five (5) years of experience performing similar shoreline, slope, erosion control, or geosynthetic stabilization work.

C. Similar Projects:

1. Completion of at least three (3) similar projects involving shoreline stabilization, slope stabilization, erosion control, or geosynthetic stabilization.

D. References:

1. A minimum of three (3) client references verifying satisfactory performance on similar work.

E. Insurance:

1. Ability to provide all required insurance coverage as specified in this solicitation.

F. Permitting Capability:

1. Demonstrated ability to coordinate applicable local, state, and federal permits or agency determinations for work near shorelines, slopes, waterbodies, wetlands, or stormwater systems.

Failure to provide evidence of these minimum qualifications may render the bid non-responsive and subject to rejection. The City reserves the right to determine whether submitted licensing, experience, references, and project history demonstrate sufficient qualifications for this project.

2.7. Contract Period

The performance period under the resulting contract shall commence upon the date of the

Purchase Order or related Notice To Proceed and shall remain in effect until the commodities, equipment, and/or services acquired in conjunction with this solicitation and resulting contract have been delivered and/or completed, and accepted by the City's authorized representative, and will then remain in effect until completion or the expressed and/or implied warranty periods.

If the respondent is awarded a contract under this solicitation, the prices on the response will remain fixed and firm during the contract term. However, the respondent may offer incentive discounts from such fixed price to the City at any time during the contractual term.

2.8. Option To Renew

Not applicable to this solicitation.

2.9. Insurance Requirements

The selected respondent(s) must provide proof of insurance when responding to this solicitation using a standard ACORD form, showing no less than the amounts indicated below. If an

ACORD form cannot be provided, a signed letter from the insurance company agency, on its letterhead, must be provided stating current insurance as described below, or stating that the agency can receive the required insurance coverage.

All suppliers performing work on City property or public right-of-way must provide the City with a certificate of insurance evidencing the coverage and coverage provisions identified herein.

Respondents must provide the City with evidence that all subcontractors performing work on the project have the same types and amounts of coverage as required herein or that the subcontractors are included under the contractor’s policy. The City, at its own discretion, may require a certified copy of the policy.

The types and amounts of insurance required are listed below. The City reserves the right to amend or require additional types and amounts of coverage or provisions depending on the nature of the work.

Minimum Insurance Coverage Requirements with Aggregate Limits

• Commercial General Liability o Per Occurrence: $500,000 o General Aggregate: $1,000,000 o Products & Completed Operations Aggregate: $1,000,000

Coverage must include:

▪ Premises/Operations

▪ Products and Completed Operations

▪ Contractual Liability

▪ Contractual Indemnity (in accordance with Section 6.35 of the Terms and

Conditions)

• Automobile Liability o Per Occurrence (Combined Single Limit): $500,000 o Aggregate: N/A

Must include owned, non-owned, and hired vehicles.

• Workers’ Compensation and Employer’s Liability

As required by Florida Statutes, Chapter 440, including:

o Each Accident: $500,000 o Disease – Each Employee: $500,000 o Disease – Policy Limit: $500,000

• Pollution Liability o Per Occurrence: $500,000 o Aggregate: $500,000

Coverage shall apply to pollution-related conditions arising from construction activities, including erosion control, sediment discharge, fuel or fluid spills, work adjacent to Lake Minneola, and other environmental impacts related to the contractor’s operations.

• Professional Liability / Contractor’s Design Liability o Each Claim: $500,000

Required only if the contractor provides design, engineering, delegated design, or signed/sealed professional recommendations for the stabilization system.

Additional Insurance Requirements

• Insurance carriers must be rated at least B+:VI or better by A.M. Best (latest edition) or otherwise approved by the City.

• A minimum of thirty (30) days’ written notice of policy cancellation, non-renewal, or material change is required.

• The City of Clermont must be named as an Additional Insured for General Liability coverage, and this must be explicitly stated on the certificate.

• The certificate must reference the solicitation number and title. RFB 26- 12th Street

Shoreline Stabilization Project

• Certificates of insurance must be submitted to:City of Clermont

685 W. Montrose Street

Clermont, FL 34711

2.10. Reservation of Rights to the City

The issuance of this solicitation and the acceptance of responses do not constitute an agreement by the City that it will enter into a contract with a respondent for this project.

The City reserves the right to extend the response due date, request additional information from any respondents, reject all responses, cancel the project, and/or re-advertise the solicitation.

The City reserves the right to disqualify any respondent at the sole discretion of the City.

By submitting a response and subsequent information, the respondents waive the right to object to the exercise of the City’s right to disqualify a respondent and/or a response, either now or in the future.

2.11. Restriction of Communication

Respondents to this solicitation or persons acting on their behalf may not contact, between the issued date of this solicitation and within three (3) business days following the agency posting the notice of intended award, excluding State and Federal holidays, any employee or council members concerning any aspect of this solicitation, except in writing to the Procurement

Services Director. Violation of this provision may be grounds for rejecting a response. In addition, respondents are strongly cautioned that inappropriate efforts to lobby or influence individuals or organizations involved in this selection process may result in dismissal from further consideration. The appeals procedures are in this solicitation's Terms and Conditions

Section.

2.12. Response Expenses

All costs associated with preparing this response will be the sole responsibility of the respondent, including but not limited to document preparation and any and all travel expenses.

2.13. Response Information as Public Documents

All materials initially submitted or subsequently submitted as part of this solicitation process will become the property of the City and will be treated as City documents subject to typical practice and/or applicable laws for public records. Otherwise, the City will not distinguish or treat any material received as confidential, proprietary, and/or a trade secret unless specifically designated as such by the respondent. Financial statements will not become subject to public record as per Section 119.07(1) Florida Statutes. Furthermore, by submitting a response, the respondent agrees to hold the City harmless for any public use or dissemination of all information submitted through this process.

2.14. Permits and Regulations

The respondent shall obtain, at its expense, all licenses, permits, and inspections required for this project, and shall comply with all applicable laws, ordinances, regulations, and building code requirements. The successful respondent may apply for permits online. For permit types and fees, visit the City website www.clermontfl.gov, select Building Services, and download the most recent Building Services Fees Schedule.

2.15. Approved Product List

The City of Clermont has identified a specific list of products that have been approved for purchase on projects relating to streets, highways, and utilities. Vendors desiring to submit comparative products for these items for inclusion in future solicitations or to view the approved product list should visit the engineering website https://www.clermontfl.gov/192/Construction for more information. New product requests will be accepted once a year on the first seven (7) calendar days of October. After testing, if the product is deemed acceptable, it will be included in the approved product list for the next available solicitation. All samples for test purposes must be labeled with the vendor’s name and item number. Unlabeled samples will be considered unidentifiable and not eligible for testing purposes.

2.16. Tie Responses

Should there be a tie between one or more respondents, the tie may be broken, and the successful respondent selected by the following criteria presented in order of importance, as determined by the Procurement Services Director, shall be awarded the contract or purchase:

A. Quality of the items or services provided if such quality or service is ascertainable.

http://www.clermontfl.gov/ https://www.clermontfl.gov/192/Construction

B. Delivery time, if provided in the response by the respondents.

C. Preference of businesses with drug-free workplace programs as defined in Section

287.087, Florida Statutes.

D. The respondent is closest to the City of Clermont City Hall, located at 685 Montrose

Street, as determined by the Procurement Services Director.

E. If items 1-4 are not applicable, the tiebreaker will be decided by flipping a coin.

2.17. Bid Bond

A Bid Bond is not applicable to this solicitation.

2.18. Performance and Payment Bonds

Performance & Payment Bonds are not applicable to this solicitation.

2.19. Liquidated Damages

The City and successful respondent recognize that time is of the essence and the City will suffer financial loss if the work is not completed within the time specified. The City will be entitled to assess, as Liquidated Damages, but not as a penalty, for each calendar day after the scheduled completion date the work continues. The work will be deemed complete on the date it is deemed complete to the satisfaction of the City. The successful respondent hereby expressly waives and relinquishes any right which it may have to seek to characterize the Liquidated

Damages as a penalty. The parties agree that the Liquidated Damages sum represents a fair and reasonable estimate of the City’s actual damages at the time of contracting if the successful respondent fails to complete the work in a timely manner. The Liquidated Damages are specified in the chart below.

The City will retain the above-described sum from the compensation paid to the successful respondent.

The project must be substantially complete or attain completion within the specified calendar days stated in this solicitation from issuance of Purchase Order or Notice To Proceed. If liquidated damages are assessed, such damages will be imposed when the delay to the project's Substantial or Final Completion date is due to the fault of the General Contractor. If the

General Contractor is late in meeting the substantial completion date, liquidated damages for failure to reach the completion date will start thirty (30) calendar days after the revised substantial completion date. The parties agree that Liquidated Damages are not being assessed as a penalty. In the event that the General Contractor fails to maintain the schedule, the City of

Clermont will have the right to withhold liquidated damages per calendar day for every day the contractor is behind until the contractor regains lost time.

2.20. Warranty

The successful respondent must perform all work in strict accordance with the statement of work in a safe, careful manner and agree to adhere to the secure facility rules. The respondent warrants that all work must be free from defects and must conform to quality, function, and characteristics of material and workmanship. The warranty period must be no less than one (1) year from the date of final acceptance of the work by the City. The successful respondent agrees to promptly correct all defects in the work that develops within one (1) year from the date of final acceptance of the work. The manufacturer’s warranty is in addition to this warranty and must not be construed to replace or circumvent the warranty expressed in this clause. The term

“defects” includes defects, deficiencies, faults, or imperfections in the work as determined by the

City. The manufacturing warranty must be included along with the parts and labor warranty period.

2.21. Safety

The successful respondent is responsible for the safe conduct of their personnel during the execution of the work detailed herein. The successful respondent must meet or exceed the standards set by the Occupational Safety and Health Administration (OSHA) and requirements established by the Federal, State, and Local agencies. Should an unsafe condition be identified during the execution of this work, the successful respondent will immediately suspend such activity until a safe method can be employed.

2.22. Clean Up

The successful respondent must always keep the work area, including storage areas, free from accumulating waste materials. Before completing the work, the contractor must remove from the premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the City. Upon completing the work, the respondent must leave the work area in a clean, neat, and orderly condition satisfactory to the City.

2.23. Protection of Property

All existing structures, utilities, services, roads, sidewalks, trees, shrubbery, and property in which the City has an interest must be protected against damage or interrupted services at all times by the successful respondent during the term of the work. The successful respondent will be held responsible for repairing or replacing the property, which was damaged by the respondent’s operation on the property, to the satisfaction of the City. In the event the successful respondent fails to comply with these requirements, the City reserves the right to secure the required services and charge the costs of such services back to the successful respondent.

2.24. Conditions Affecting The Work Area

The respondent acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work and that it has investigated and satisfied itself as to the general and local conditions that can affect the work or its cost, including but not limited to the following:

A. Conditions bearing upon transportation, disposal, handling, and storage of materials;

B. The availability of labor, water, electric power, and roads;

C. Uncertainties of weather or similar physical conditions at the site;

D. The conformation and conditions of the ground, and

E. The character of equipment and facilities needed prior to and during work performance.

Any failure of the respondent to take the actions described and acknowledged in this paragraph will not relieve the successful respondent from responsibility for estimating properly the difficulty and cost of successfully performing the work or for proceeding to perform the work without additional expense to the City successfully.

2.25. Acceptance and Final Payment

The successful respondent may submit invoices for payment no more often than on a monthly basis but only after the goods or services for which the invoices are submitted have been delivered or completed. If subcontractor or supplier fees or costs are included in the invoice to the City, the successful respondent must submit a Certification of Payments to Subcontractors and Suppliers with each such invoice to the City. The successful respondent must pay subcontractors and suppliers within fifteen (15) days following receipt of payment from the City for such subcontracted work or supplies. The certification will be accompanied by a copy of the notification sent to each unpaid subcontractor listed on the form, if any, explaining the good cause of why payment has not been made to that subcontractor.

The City will pay for all goods and services received and accepted by the City in accordance with the Local Government Prompt Payment Act, Section 218.70, Florida Statutes. All applications for payment will be submitted to the address indicated in the purchase order. The

City will pay the successful respondent after acceptance and receipt of a proper invoice. All invoices must have the purchase order number. The City will only accept and pay for goods delivered or services performed by the successful respondent within the contract period, including any extensions or continued performance as directed by the Procurement Services

Director.

2.26. Acceptance and Final Payment

Upon receipt of written notice from the successful respondent that the work is ready for final inspection and acceptance, the Project Manager and/or Project Architect/Engineer must, within ten (10) calendar days, make an inspection. If the Project Manager and/or Project

Architect/Engineer find the work acceptable, the requisite documents have been submitted, and the requirements of the contract documents are fully satisfied, and all conditions of the permits and regulatory agencies have been met, a Final Certificate of Payment must be issued by the successful respondent stating that the requirements of the contract documents have been performed and the work is ready for acceptance under the terms and conditions thereof.

Before issuance of the Final Certificate for Payment, the successful respondent must deliver to the Project Manager and/or Project Architect/Engineer a complete release of all liens arising out of this solicitation, an affidavit certifying that all suppliers and subcontractors have been paid in full and that all other indebtedness connected with the work has been paid. The successful respondent must submit an invoice, the final corrected as-built drawings, and the final bill of materials (if required).

Final payment will be made only after the Project Manager and/or Project Architect/Engineer or designee have reviewed a written evaluation of the performance of the successful respondent and approved the final payment. The acceptance of final payment will constitute a waiver of all claims by the successful respondent at the time of the application for final payment.

3. Scope of Work

3.1. Project Overview

The City of Clermont is seeking qualified contractors to furnish all labor, materials, equipment, supervision, permitting, and incidentals necessary to stabilize an eroded shoreline/slope area along 12th Street adjacent to Lake Minneola.

The project area is located along the lakeside of the South Lake Trail/Lake Apopka Trail corridor, generally between the area near West Beach/Lake Minneola Drive and the shoreline north of that location. The work is intended to prevent continued erosion, restore slope stability, protect the adjacent public trail and nearby improvements, and provide a durable long-term stabilization solution.

This project is performance-based. Engineered construction plans are not provided. The contractor shall be responsible for evaluating existing site conditions and determining the appropriate stabilization method, installation approach, materials, anchoring, grading, and related work necessary to provide a complete and functional installation.

3.2. Project Limits

The project limits consist of approximately 700 linear feet of shoreline/slope stabilization along the lake side of the South Lake Trail / Lake Apopka Trail corridor adjacent to 12th Street.

The attached project drawings identify the general project area and show an approximate length of 700 linear feet for bidding purposes. The limits generally begin near the West Beach / Lake

Minneola Drive area and extend north along the shoreline/slope area adjacent to the trail and

12th Street corridor.

The project limits shown in the drawings are approximate and are provided for reference only.

The contractor shall field-verify all dimensions, quantities, access conditions, slopes, elevations, utilities, vegetation, shoreline conditions, and other site constraints prior to submitting a bid and before beginning work.

The City reserves the right to increase, decrease, or otherwise adjust the project limits based on available funding, site conditions, permitting requirements, or City needs. Any change in project limits shall be authorized in writing by the City prior to the contractor performing additional or revised work.

3.3. Reference Drawings

The following documents are included with the RFB for reference:

Attachment A – Project Location Exhibit Shows the approximate project location and shoreline/slope stabilization limits along the lakeside of the South Lake Trail / Lake Apopka Trail corridor adjacent to 12th Street.

Attachment B – Approximate Measurement Exhibit Shows the approximate measured project length of 700 linear feet for bidding purposes.

The reference drawings are not engineered construction drawings. They are intended only to identify the general project location and approximate limits of work. The contractor remains responsible for verifying all field conditions and determining all means, methods, materials, and installation requirements necessary to complete the work.

3.4. Contractor Responsibilities

The awarded contractor shall provide a complete, turnkey shoreline/slope stabilization installation. The contractor shall be responsible for, at a minimum, the following:

A. Conducting a pre-bid and pre-construction site review to verify existing conditions, including shoreline alignment, slope conditions, erosion areas, vegetation, trail proximity, access constraints, utilities, drainage patterns, and adjacent improvements.

B. Designing, furnishing, and installing a geosynthetic stabilization system, or approved equivalent stabilization system, suitable for the existing shoreline and slope conditions.

C. Providing all labor, materials, equipment, tools, supervision, layout, staking, grading, anchoring, and incidentals required to complete the work.

D. Providing and placing all required fill material, topsoil, sod, and related restoration materials.

E. Grading and shaping the slope and disturbed areas to provide a stable, uniform, and finished condition.

F. Installing stabilization materials in accordance with manufacturer recommendations, applicable regulatory requirements, and accepted industry standards.

G. Protecting existing infrastructure and improvements, including but not limited to the

South Lake Trail / Lake Apopka Trail, 12th Street corridor, utilities, drainage features, shoreline vegetation, public access areas, playground areas, fencing, landscaping, and nearby recreational facilities.

H. Maintaining safe pedestrian, public, and construction controls throughout the work area.

I. Preventing sediment, debris, fill, or construction materials from entering Lake Minneola, stormwater systems, public trails, roadways, or adjacent properties.

J. Removing all debris, excess materials, unsuitable materials, packaging, and waste generated by the work.

K. Restoring all disturbed areas to equal or better condition than existed prior to construction.

L. Coordinating all work activities, access routes, staging areas, work hours, and construction sequencing with the City’s designated project representative.

3.5. Design and Performance Requirements

The contractor shall provide a stabilization system that results in a durable, stable, and long-term erosion control solution for the shoreline/slope area.

The contractor shall be responsible for:

A. Determining the appropriate stabilization method based on existing slope, shoreline, soil, vegetation, drainage, and access conditions.

B. Determining proper system layout, anchoring, fastening, overlaps, termination points, toe protection, slope preparation, and installation sequence.

C. Ensuring the completed installation resists continued erosion and stabilizes the shoreline/slope area.

D. Addressing grading and surface drainage conditions that may contribute to erosion or slope instability.

E. Providing a finished condition that is uniform, stable, neat, workmanlike, and compatible with the surrounding public trail and shoreline environment.

F. Ensuring that all installed materials are suitable for the site conditions and intended use.

G. Ensuring that the completed work does not create unsafe conditions, drainage obstructions, trip hazards, trail damage, or impacts to adjacent public improvements.

The contractor shall not rely solely on the approximate project limits or quantities provided by the City. All measurements and quantities shall be verified by the contractor.

3.6. Materials

The contractor shall furnish all materials necessary to complete the project, including but not limited to:

A. Geosynthetic stabilization materials or an approved equivalent shoreline/slope stabilization system.

B. Anchors, stakes, pins, fasteners, connectors, or other manufacturer-recommended installation components.

C. Fill material suitable for shoreline/slope restoration and stabilization.

D. Topsoil or finish-grade material as required.

E. Sod for disturbed and restored areas.

F. Temporary erosion and sediment control materials.

G. Any additional materials required to provide a complete, stable, and functional installation.

All materials shall be new, free from defects, suitable for the intended use, and installed in accordance with manufacturer requirements and applicable standards.

3.7. Site Access and City Responsibilities

The contractor shall coordinate site access, staging, equipment movement, and construction sequencing with the City prior to beginning work.

The City will be responsible for:

A. Removing playground fencing as needed to allow access to the project area.

B. Providing watering of sod after installation.

The contractor shall be responsible for protecting existing improvements during access, staging, construction, and restoration activities. Any damage caused by the contractor shall be repaired by the contractor at no additional cost to the City and to the satisfaction of the City.

3.8. Permits and Regulatory Compliance

The contractor shall be responsible for identifying, obtaining, and complying with all permits, approvals, inspections, and regulatory requirements necessary to complete the work.

The contractor shall comply with all applicable local, state, and federal requirements, including but not limited to requirements of:

A. City of Clermont.

B. Lake County, if applicable.

C. Florida Department of Environmental Protection.

D. U.S. Army Corps of Engineers.

E. Any other agency having jurisdiction over shoreline, slope, erosion control, stormwater, wetland, or waterbody-related work.

If the contractor determines that permits are not required, the contractor shall provide written documentation to the City demonstrating that the appropriate regulatory agencies were contacted and that no permits or approvals are required.

No work requiring permits or agency authorization shall begin until the required approvals have been obtained and copies have been provided to the City.

3.9. Construction Requirements

The contractor shall perform all work in a professional, safe, and workmanlike manner.

Construction activities shall be coordinated to minimize disruption to City facilities, the public trail, recreational areas, shoreline areas, and nearby public access points.

The contractor shall:

A. Maintain the project site in a safe and orderly condition.

B. Provide temporary barricades, warning signs, fencing, pedestrian controls, or other safety measures as necessary.

C. Protect the public from construction activities, open excavations, equipment, materials, and shoreline hazards.

D. Maintain access for City personnel and emergency response as required.

E. Protect the existing trail, roadway corridor, utilities, trees, landscaping, shoreline vegetation, drainage structures, and adjacent improvements.

F. Prevent erosion, sediment, debris, or construction materials from entering Lake

Minneola, stormwater systems, public trails, or adjacent properties.

G. Use construction methods and equipment appropriate for the limited access and shoreline conditions shown in the reference drawings.

H. Coordinate work hours, staging areas, access routes, deliveries, and construction sequencing with the City.

I. Restore all disturbed areas upon completion of work.

3.10. Cleanup and Restoration

Upon completion of construction, the contractor shall remove all debris, excess materials, equipment, temporary controls, unsuitable material, and waste from the project site.

All disturbed areas shall be restored to equal or better condition than existed prior to construction. Restoration shall include final grading, sod installation, cleanup, and any corrective work necessary to provide a finished and acceptable project area.

Final acceptance shall be subject to inspection and approval by the City.

3.11. Warranty

The contractor shall warrant all labor, materials, and workmanship for the warranty period specified in the RFB documents.

The warranty shall cover defects in materials, improper installation, settlement, displacement, anchoring failure, erosion resulting from improper installation, or other deficiencies resulting from contractor workmanship or materials.

The contractor shall correct warranty deficiencies at no additional cost to the City.

3.12. Measurement and Payment

Payment shall be based on the bid form included in the RFB documents. Unless otherwise stated, bid pricing shall include all labor, materials, equipment, mobilization, demobilization, permitting, regulatory coordination, erosion control, restoration, cleanup, overhead, profit, and incidentals necessary to complete the work.

The approximate project length is 700 linear feet for bidding purposes. The contractor shall field-verify all quantities and conditions. No separate payment shall be made for work necessary to provide a complete and functional installation unless specifically identified as a separate bid item.

3.13. Final Deliverables

Before final payment, the contractor shall provide the following:

A. Completed shoreline/slope stabilization installation.

B. Restored, graded, and sodded disturbed areas.

C. Copies of all permits, approvals, agency correspondence, or written documentation confirming that permits were not required.

D. Manufacturer product information for installed stabilization materials.

E. Warranty documentation.

F. Final cleanup and removal of all construction-related debris.

G. Any additional documentation requested by the City to confirm completion and compliance with the RFB requirements.

4. Price Schedule

All prices shall include labor, materials, equipment, supervision, mobilization, demobilization, permitting, erosion control, site protection, restoration, cleanup, overhead, profit, and all incidentals necessary to complete the work. The estimated project length is 700 linear feet for bidding purposes. Bidders shall field-verify all conditions, quantities, access limitations, and work requirements prior to submitting a bid. No additional compensation shall be allowed for conditions that could have been reasonably identified during a site visit, unless approved in writing by the City.

Fill quantity is estimated for bidding purposes only. Actual quantity shall be field-verified and authorized by the City. Payment shall be based on the actual quantity of approved fill material furnished, placed, graded, and compacted as required for the work.

Sod quantity is estimated for bidding purposes only and is based on an assumed average restoration width of approximately 6 feet along the 700-linear-foot project area. Actual sod limits shall be field-verified and approved by the City. Payment shall be based on the actual quantity of approved sod installed and accepted.

LS = Lump Sum | LF = Linear Feet | SY = Square Yard | CY = Cubic Yard

BID PRICE SCHEDULE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization, demobilization, site preparation, and construction layout.

1 LS

2 Permitting, regulatory coordination, and agency documentation.

1 LS

3 Temporary erosion, sediment, and site safety controls.

1 LS

4 Shoreline/slope preparation, grading, shaping, and removal of unsuitable material.

700 LF

5 Furnish and install geosynthetic shoreline/slope stabilization system, including anchors, fasteners, overlaps, terminations, and all required components.

700 LF

6 Furnish and place fill material as required for stabilization and slope restoration.

100 CY

Line Item Description Quantity Unit of

Measure Unit Cost Total

7 Furnish and install sod for disturbed/restored areas.

500 SY

8 Protection of existing trail, utilities, shoreline features, fencing, playground areas, landscaping, and adjacent improvements.

1 LS

9 Final cleanup, debris removal, restoration, and project closeout documentation.

1 LS

TOTAL

5. Terms and Conditions

5.1. Modifications / Withdrawals of Submittals

Before the solicitation deadline, a respondent may change their response by withdrawing it, making the necessary updates, and then re-submitting it. Modifications received after the response deadline will not be considered. A solicitation may be withdrawn in the Portal at any time prior to the solicitation deadline. A solicitation may also be withdrawn after the solicitation deadline but before the recommendation of the award by submitting a withdrawal letter to the

Procurement Services Director. The withdrawal letter must be on company letterhead, signed by an authorized agent of the company, and address the reason(s) for the withdrawal after the solicitation deadline. At its sole discretion, the City may accept or deny any modification or withdrawal request.

5.2. Response Postponement / Cancellation / Rejection

The City may, at its sole discretion, reject all, or parts of any, responses; re-advertise this solicitation; postpone or cancel, at any time, this response process; or waive any irregularities in the solicitation or any responses received as a result of this solicitation.

5.3. Change Orders

No oral statement of any person must modify, change, or affect the terms, conditions, or specifications stated in the resulting contract. All change orders must be approved in writing by the City before the work commences unless the delay in receiving City approval causes a threat to the public health, safety, or welfare or will result in a significant additional cost to the City due to the delay. Under any circumstance, work to be performed under the change order must not begin until all written approvals have been received. Any work completed by the contractor without required written approvals will be the sole responsibility of the contractor, not the City.

5.4. Addenda

Any interpretations, corrections, or changes to this solicitation will be made through an addenda.

The sole issuing authority will be vested in the City of Clermont Procurement Services

Department. The addenda will be sent to all who are known to have received a copy of this solicitation. If the addenda contains changes to the specification or solicitation form, prospective respondents must acknowledge receipt of all addenda, or they will be declared non-responsive.

5.5. Conflicts within the Solicitation

Where there appears to be a conflict between documents, the order of precedence shall be as follows:

A. Any agreement or contract resulting from the award of this solicitation (if applicable).

B. Addenda released for this solicitation, with the latest addendum taking precedence.

C. The solicitation.

D. The awardees’ response.

It is incumbent upon the vendor to identify such conflicts with the designated procurement representative prior to the solicitation deadline.

5.6. Mistakes

Respondents are cautioned to examine all specifications, drawings, delivery instructions, unit prices, extensions, and all other special conditions pertaining to the solicitation. Failure of the respondent to examine all pertinent documents shall not entitle them to any relief from the conditions imposed in the contract. In case of mistakes in extension, the unit price shall govern.

Multiplication or addition errors are deemed clerical errors and shall be corrected by the City.

5.7. Ambiguity, Conflict, or Other Errors

If a bidder responding to this solicitation discovers any ambiguity, conflict, discrepancy, omission, or other error in the solicitation, the bidder must immediately notify the Procurement

Services Director, noted herein, of such error in writing and request modification or clarification of the document. The Procurement Services Director will make modifications by issuing a written revision and will give written notice to all parties who have received a copy of the solicitation.

The bidder is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the solicitation prior to submitting a response or it shall be waived.

5.8. Tie Responses

The award on tie responses will be decided by the Procurement Services Director in accordance with the provisions of the Purchasing Procedures. Please be advised that in accordance with Chapter 287.087, Florida Statutes, regarding tie responses, preference will be given to respondents certifying that they have implemented a drug-free workplace program.

5.9. Payment Terms and Discount

Payment will be made by the City after commodities/services have been received, accepted, and properly invoiced as indicated in the contract and/or purchase order. All invoices must have the purchase order and shall be submitted to the department that placed the order. Payment terms will be considered to be Net-30 days after the date of satisfactory delivery at the place of acceptance and receipt of correct invoice at the office specified. If a contractor offers a discount, it is understood that the discount time will be computed from the date of satisfactory delivery, at the place of acceptance, and receipt of the correct invoice at the office specified.

5.10. Delivery

Delivery time shall be calculated in calendar days from the issuance date of the purchase order.

Unless otherwise stipulated in the contract, the delivery time shall be between 9:00 a.m. and

4:00 p.m. Eastern Standard Time, Monday through Friday except for City Holidays. However, goods required for daily consumption, or where the delivery is an emergency, or is overdue, the convenience of the City shall govern. If, in calculating the number of calendar days from the purchase order date, the delivery falls on a Saturday, Sunday, or City Holiday, delivery shall be made no later than the next business day. Unless otherwise specified in the solicitation, all prices shall be F.O.B. Destination. Freight shall be included in the price. Substitution of shipments of any kind will not be accepted. Respondents are expected to furnish the brand quoted in their response once awarded. Any substitute shipment will be returned at the respondent’s expense.

5.11. Inspection & Acceptance of Title

Inspection and acceptance will be at destination unless otherwise provided in this solicitation.

Title to/or risk of loss, or damage to all items, shall be the responsibility of the successful respondent until accepted by the buyer/department.

5.12. Packaging

Unless otherwise stated in this solicitation, deliveries must consist only of new and unused goods and shall be the current standard production model available at the time of the solicitation deadline. The goods must be suitably packaged for shipment by a common carrier. Each container or multiple units or items shall bear a label, imprint, or other legible markings stating the name of the manufacturer or supplier, purchase order number, and any other markings required by the specifications.

5.13. Samples

Samples or inspections of products, may be requested to determine suitability after the solicitation deadline and should be received within seven (7) working days of request. Samples of items, when required, must be furnished free of expense to the City. Samples, if not destroyed, will be returned upon request at the respondent’s expense. Respondents will be responsible for the removal of all samples furnished within thirty (30) days after solicitation deadline. All samples will be disposed of after thirty (30) days.

5.14. Quality

All materials used for the manufacture or construction of any supplies, materials, or equipment covered by this solicitation shall be new. The items must be new, be the latest model, of the best quality, and highest grade workmanship.

5.15. Non-Conformance

Items may be tested for compliance with specifications. Item delivered, not conforming to specifications may be rejected and returned at the respondent’s expense. These items and items not delivered, as per delivery date in response or purchase order, may be purchased on the open market.