INVOICING_PROCEDURES.docx

Attachment A – Statement of Objectives (SOO) USDA/RD/RUS Broadband Pilot Program (BPP) Proposal Processing Support Services Dated 8-17-18

INVOICING PROCEDURES

Invoices shall be submitted to: http://www.ipp.gov/vendors/index.htm in accordance with the "Authorized Payment Schedule" for each contract/task order. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

1. Name and address of the business concern

2. Invoice number and invoice date

3. Contract number, Delivery Order number, Purchase Order number, Task Order number, or other authorization for delivery of property or services actually delivered or rendered

4. Description, unit price, extended price, and quantity of property and services actually delivered or rendered documentation (i.e. travel receipts, etc.)

5. Shipping and payment terms

6. Name, title, phone number, and complete mailing address of responsible official to whom payment is to be sent

7. A certification statement saying that the funds have only been used for work for this contract

8. Name, title, phone number, and mailing address of person to notify in the event of a defective invoice

9. Taxpayer Identification Number (TIN) or DUNS+4; and

10. Contractors MUST note FINAL INVOICE on the final invoice when submitted upon final delivery of all supplies/equipment/services or completion of the contract.

USDA and the Invoice Processing Platform (IPP) - http://www.ipp.gov/vendors/index.htm The IPP is a government-wide secure web-based payment information service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury's Financial Management Service (FMS).

One-time enrollment in IPP means that you will receive a series of e-mails from Treasury services. The first email will have the IPP Logon ID and link to the IPP application. A second e-mail, containing the password will be sent within 24 hours. Once you receive these emails, please login to the IPP application and complete the registration process.

Benefits of registering with IPP include the ability for your company to create invoices directly from a contract award and submit them electronically, as well as:

1. e-mail notification when invoice(s) are paid

2. online payment history

3. remittance download

The e-mail notification of payment is sent when a payment is distributed to the COR when payment is distributed.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. This authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and NO adjustment will be made in the contract price to cover any INCREASE in costs incurred as a result thereof.