Exhibit_A_-_SOW_.pdf

Exhibit A

Initials

STATEMENT OF WORK

1. BACKGROUND: Rural Development anticipates the need to secure the services of qualified Contractors to provide protection, maintenance and management on single family dwellings during the period of 1 October 2019 through 30 September 2024.

The property is identified as inventory (title in the name of Rural Development), although infrequently, some may be occupied under lease, pending eviction or custodial (property which has been abandoned by the owner). No rentals, rent collections or evictions are to be performed by the successful contractor under this contract.

2. SCOPE:

Any supplies and services to be furnished under this contract will be delegated to an Authorized Ordering Official (AOO) whom is designated by the Contracting officer. One (1) singular contract will be awarded with a not to exceed (NTE) amount which allows for the AOO to order as needed up to the NTE threshold from 1 October 2019 through 30 September 2024.

The quantities of supplies and services specified in the Schedule (page 4) are estimates only and are not purchased by this contract. Delivery or performance shall be made only on a Not to Exceed (NTE) basis.

Upon receipt of an order assigning a property(ies) and its required service(s), the Contractor shall provide the service(s) in accordance with Paragraph 3 below. The Contractor will supply the necessary labor, time, attention and effort of the Contractor’s principals and employees regularly engaged in the business of the Contractor to properly discharge the obligations of the Contractor under this contract including supervision of maintenance and operation activities.

The Contractor shall not order or make repairs outside the Statement of Work in this contract.

3. DETAILED WORK REQUIREMENTS:

(a) Custodial Cleanup: As soon as possible but no later than forty-eight (48) hours after receiving an order, the Contractor shall remove only the trash and debris that presents a fire, health and safety hazard from the interior including but not limited to food in refrigerator and open food on countertops and tables. Other debris including items of value will not be removed at this time.

(b) Locks, Inspection and Poster: Inform Rural Development promptly concerning damage from vandalism, fire, storm and other causes. The report shall be made verbally in a prudent manner with written reports using RD Property Management Checklist (Exhibit B) submitted within seventy-two (72) hours of receiving an order. Within the same aforementioned timeframe, post Rural Development furnished posters/notices at the property and remove existing locks from all exterior doors to include garage doors, where applicable. Provide and install new keyed-alike entrance locksets. Secure/lock overhead garage door. Install RD-furnished lock boxes. NOTE: All locks to be provided at Contractor’s expense and must be included in the unit price shown in Services and Prices on Page 2.

Initials

(c) Routine Inspection: The Contractor shall inspect the property at least twice monthly for unauthorized entry and damage caused by the elements. At each visit, the Contractor shall complete the Rural Development Routine Inspection Report for Custodial and Inventory Properties (Exhibit B) and deliver it to the Ordering Office each month along with the monthly invoice. Negative reports are required.

During the routine inspections:

• Inspect the exterior of the property checking for possible broken windows, locks, etc.

Place any newspapers, phonebooks, political notices, etc. delivered to the front porch inside the property.

• Inspect the interior of the property checking for water damage due to heavy rain/ snow, and mold due to humidity/moisture problems.

• If applicable, check sump pump and dehumidifier to ensure they are working.

• Provide immediate verbal reports as applicable to Rural Development followed by written reports using Exhibit B and electronic pictures. Reports should include suggested remedies.

(d) Initial Mowing Services: The Contractor shall provide initial mowing services as indicated on the order for each property for which such services are ordered. All fallen tree and shrub branches/limbs and debris in the yard shall be removed from the premises prior to mowing. All grass and weeds within the property boundaries will be cut to a height of not more than five inches nor less than approximately two inches. Cutting will be by means appropriate to the situation and could include the use of tractor mower, power string trimmer or other means. Grass and weed clippings will be gathered and disposed of off-site in accordance with state and local laws. Upon completion of mowing, take electronic pictures of mowed yard (front and back yards) and forward to field office within 48 hours.

(e) Yard Maintenance Services: The Contractor shall maintain grounds and interiors to present a neat well-kept appearance. All fallen tree and shrub branches/limbs and debris in the yard shall be removed from the premises prior to mowing. Trim shrubbery to present a neat appearance, and when grass reaches an average of no more than 5” in height, cut to approximately 2” in height. Trim grass and weeds around foundations, fences, trees, etc., as necessary, and remove excessive clippings from the premises.

Upon completion of each mowing, take electronic pictures of mowed yard (front and back yards) and forward to field office within 48 hours.

(f) Winterizing Services: The Contractor shall winterize within 72 hours after receiving an order all water and sewage systems of vacant properties. Systems will be drained and “blown” with pressurized air. Toilet tanks and water heater to be drained and non-toxic/environmentally safe anti-freeze added to all drain traps and bathroom stools.

Mark each location that has been winterized and include the date completed.

(g) Occupancy Status Inspection: Contractor shall conduct property inspection to verify occupancy status and exterior/interior evaluation. Occupancy status inspections will report if the property is occupied, indicate who the occupants are and their relationship to the borrower. Contractor shall leave a call back letter at non-vacant properties. The call back letter requests the borrower to contact the designated USDA Rural Development

Initials office directly. Specific contact names and numbers will be included for the appropriate USDA Rural Development contact at the time of assignment (Specialist Business Card).

Contractor will complete the Occupancy Status Report and submit it immediately to the Ordering Office. The report shall include the property conditions observed (both inside if vacant and/or outside), itemize personal property on the premises, provide recommendations and quotes on caretaker services that require immediate delivery to reflect health, safety, security and preservation of the security property as directed by USDA Rural Development, and deliver digital photographs substantiating the findings.

Unless otherwise requested by USDA Rural Development, Occupancy Status Inspections may be completed at the same time as Routine Inspections.

INSPECTION AND PAYMENTS

1. INSPECTION AND ACCEPTANCE (AGAR 452.246-70) (FEB 1988)

(a) The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Contracting Officer or the Contracting Officer’s duly/authorized representative will inspect and accept the supplies and/or services to be provided under this contract. The Government may require re-performance of nonconforming services at no increase in contract price.

(b) Inspection and acceptance will be performed by .

2. PAYMENTS: Invoices shall be submitted on a monthly basis for work completed during the preceding month. The Contractor shall submit the monthly invoice to the Ordering Office no later than the 10th of the following month. Fees for properties assigned or withdrawn during the invoice month will be determined as follows:

(a) If it is a one-time service, the full unit price will be invoiced, and

(b) For the two services based on a monthly unit price, invoicing will be as follows:

(1) If the property is assigned on the 1st but withdrawn no later than the 16th of the month, the contractor will invoice 50% of the unit price,

(2) If the property is assigned after the 15th of the month, the contractor will invoice 50% of the unit price,

(3) For properties assigned after the 1st but before the 16th of the month, the contractor will invoice for the full unit price, and

(4) For properties withdrawn after the 16th of the month, the contractor will invoice for the full monthly unit price.

The Contractor shall not order or make repairs outside the Statement of Work in this contract.