C05 - Sol_12FPC426Q0029_Amd_0001.pdf

(x)

12FPC426Q0029

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

FPAC-HQ-12FPC4

FPAC-HQ-12FPC4@usda.gov Eastern Section USDA FPAC Business Center

05/15/20260001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/15/2026

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment 0001 is to provide answers to questions received in regards to the solicitation for a short-term office rental space in Pierce Co, WA.

Question 1: Section 5.1 requires contractor personnel with routine access to federally controlled facilities and information systems to complete background investigations (Tier 1

/ FBI fingerprint check). Does this requirement apply to the property lessor/prime contractor in a passive landlord capacity, or only to personnel who will have recurring physical access to USDA IT systems and case files within the leased space? If it applies to the lessor, please clarify the expected timeline and process for the quoters personnel.

Answer 1: The background investigation would need to be for anyone that would be accessing

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

LIZABETH A. KUHANECK

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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12FPC426Q0029/0001

USDA space unaccompanied, like Cleaning Personnel and Maintenance Personnel with full access to

USDA secured spaces.

Question 2: The solicitation requires the space to be fully furnished (7 workstations, 2 private offices). May furniture be provided through a third-party furniture rental or leasing agreement

(with quoter responsible for ensuring delivery and setup), or must the furniture be owned or directly managed by the quoting vendor? If a rental/leasing arrangement is acceptable, is documentation of the furniture agreement required at quote submission or only upon award?

Answer 2: Expectations would be that vendor provides at a minimum fully furnished 7 workstations, 2 private offices, conference room table and chairs that would accommodate at least

10 people, and reception area be furnished for one employee and a seating arrangement for a few visitors. The office space shall be furnished at the time of quote submission.

Question 3: The solicitation requires a dedicated server room of at least 100 square feet. Is a lockable, climate-controlled room (e.g., a converted storage closet with adequate ventilation and a dedicated circuit) acceptable to satisfy this requirement, or does the government require a purpose-built server room with raised flooring, specialized cooling, or other data-center-grade features?

Answer 3: The Server Room just needs to be a dedicated room that is lockable with access only to our USDA IT personnel. This space must be climate-controlled, preferred to have its own climate-control but not required. USDA IT will need to run network lines to each workstation connected to this server room, if not already in place.

Question 4: The solicitation states the space must be move-in ready by July 1, 2026, with no renovations needed. Does this prohibition extend to minor non-structural improvements (e.g., installation of additional network drops, addition of a locking door to a storage room, or mounting of security cameras not currently in

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NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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place)? Or does "no renovations" refer strictly to structural or significant build-out work?

Answer 4: Non-structural improvements are acceptable for the examples provided in the question (e.g., installation of additional network drops, addition of a locking door to a storage room, or mounting of security cameras not currently in place).

Question 5: Is there a government-prescribed or preferred format for the Letter of Intent to be submitted by the building owner at the time of quote? If not, may the vendor use a standard commercial real estate letter of intent signed by the property owner, confirming the space will be held exclusively pending award and that the space meets the stated requirements?

Answer 5: There is not a specific format for this

Letter of Intent. The vendor may use a standard commercial real estate letter of intent signed by the property owner, confirming the space will be held exclusively pending award and that the space meets the stated requirements.

Question 6: The solicitation requires 4 dedicated, reserved government vehicle parking spaces available 24/7. Must these spaces be physically secured (e.g., gated, individually chained, or otherwise restricted), or is it sufficient for the spaces to be designated/marked as reserved for government vehicles with appropriate signage and covered under the lease terms?

Answer 6: The 4 dedicated, reserved government vehicle parking spaces (available 24/7) need to be assigned, marked, and dedicated for USDA

Government Vehicles only. This space needs to be covered with security lighting for the safety of

USDA Employees. All other requested parking spaces do not need to be dedicated and marked, but these spaces need to available to employees and visitors and must also be covered by security lighting outside of daylight hours as well.

Question 7: The solicitation requires an all-inclusive gross monthly price covering janitorial, maintenance, landscaping, parking, Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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furniture, NNN costs, and all utilities. Please confirm: does "all utilities" include internet and telephone service, or are those excluded, given that the government will procure those services separately per the solicitation? We want to ensure our pricing is neither over-inclusive nor under-inclusive.

Answer 7: Internet and phone service should be excluded from the all-inclusive monthly price since USDA will procure those services separately.

Question 8: The SOW requires the office to be fully furnished for a minimum of 7 workstations and 2 private offices, with a conference room that can host at least 10 people. Can you please confirm if the Government has any specific furniture quantities, layout preferences, or minimum furniture expectations beyond what is listed in the SOW? For example, should we include only the required desks/chairs/workstations, private office furniture, conference room furniture, and reception/break room furniture, or are there any additional items the Government expects to be included?

Answer 8: Expectations would be that the quoter provide at a minimum fully furnished 7 workstations, 2 private offices, conference room table and chairs that would accommodate at least

10 people, and reception area be furnished for one employee and a seating arrangement for a few visitors. The office space shall be furnished at the time of quote submission.

Period of Performance: 07/01/2026 to 06/30/2027

Contracting Officer - Lizabeth Kuhaneck lizabeth.kuhaneck@usda.gov

Contract Specialist - Jill Craft jill.craft@usda.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)