S01_Amendment 0002_Revised Questions and Answers for 12FPC424Q0202.pdf

Amendment 0002 - Changes in BOLD RED

Questions Submitted for 12FPC424Q0202 – HU Outreach and Education

Government Answers in BOLD Type

1. Is there an incumbent on this contract? Can government please provide the incumbent details. No incumbent contractor, this is a NEW Requirement.

2. Please clarify who are considered as Key Personnels for the contract for whom we need to provide the resumes. Key Personnel have been removed, see Revised Attachments.

3. And are the resumes included in the 10-page limitation? Resumes are no longer applicable to this RFQ.

4. Please clarify if the Past Performance Information to be provided is included in the 10-page limitation or is there any separate limitation of pages for past performance. Yes, past performance information is included in the 10-page limitation.

5. Can government please provide the estimated Level of Effort for this contract. The contractor will determine their own number of staff for this requirement to be successful.

6. What is the ceiling price? Contract Line-Item Number 0006 is the only line item that has a ceiling price established. Other CLINs do not have a ceiling price.

7. If the contract is awarded to us, does the bid get paid completely up front? No, See Section FPACPOP 4I-52.232-70 Electronic Invoicing and Payment Requirements – Invoice Payment Platform (IPP).

8. If the entire contract isn't awarded up front, will our "labor" quote be paid in full?

Contract is Firm-Fixed Price for Contract Line-Item Numbers (CLIN) 0001-0005 and paid in full for successful completion of each. CLIN 0006 is Time and Materials, which will be paid in accordance FAR 31.205-45 and the Federal Travel Regulation. There could be funding left over within CLIN 0006 if it is not used and will be de-obligated from the contract after the contract end date.

9. After high-tunnel is purchased and used for duration of contract, what are the protocols for its use after? Remain on site due to construction of the unit.

10. In a situation we are awarded the contract, and funds were able to be "saved" or we underspend for what we initially sent a quote for, what are the protocols for remaining funds usage? Same answer as given in question 8.

11. Where is the primary place of performance in South Carolina for this position? Along the interstate 95 corridor, final location to be determined after contract is awarded.

12. Could you provide clarification on the number of attendees expected for the outreach education workshops? Should we assume the same scale as the main conference (100 attendees), or is there a different target? Relevant Section: 1.2.4 (Workshops and High Tunnel Demonstration) Typical attendance is 30-50, however the number can be higher.

13. What role do external agencies (e.g., Farm Service Agency, Rural Development) play in these workshops? Are they required to present or collaborate, and how much coordination is expected between the contractor and these agencies? Relevant Sections: 1.2.4, 1.3.4,

3.1.4 (Workshops and High Tunnel Demonstration) We will provide Farm Bill information and presentations for the meeting, once the participants are identified and agenda is finalized.

14. Can you provide more details on the criteria used for selecting the workshop locations, specifically how census data and NRCS internal data are weighted in the decision-making process? Relevant Section: 1.3.6 (Workshop Location Selection) Yes, we will use census and internal data.

15. For speaker identification and coordination, are there any specific NRCS or USDA internal divisions that must be prioritized when selecting presenters, or can the contractor propose speakers outside these entities? Relevant Section: 1.3.8 (Speaker Selection) Yes, the contractor can propose speaker.

16. Could you clarify the specific safety requirements for selecting high tunnel demonstration sites? Are there any specific guidelines on the property size or accessibility? Relevant

Section: 1.3.12 (High Tunnel Demonstration) Based on size of tunnel and manufacturers specifications.

17. How will the properties for high tunnel demonstrations be chosen? Are there specific criteria or preferences regarding the locations and property owners, aside from accessibility for local farmers? Relevant Section: 1.3.12 (Field Day Selection and Logistics), 3.1.4 (Workshops) Contractor will assist and identify the locations. See Revised PWS.

18. Should the workshops follow a specific NRCS curriculum for high tunnel construction, or is there flexibility in developing the educational content for these demonstrations?

Relevant Section: 3.1.4 (Outreach Education Workshops) Based on size of tunnel and manufacturers specifications.

19. Will there be an opportunity to adjust the content of the workshops based on feedback received during earlier sessions, or is the content expected to be consistent across all events? Relevant Section: 3.3 (Performance Requirements Summary) Yes, there can be flexibility.

20. Are there pre-approved advertising and media outlets that must be used to promote the workshops, or can the contractor propose new advertising channels, subject to NRCS-SC Public Affairs approval? Relevant Section: 1.3.11 (Promotion) This will need to be preapproved by NRCS PAS prior to dissemination.

21. Will there be any specific travel guidelines or restrictions for contractors attending meetings with NRCS staff or conducting site visits for workshop preparation? Relevant Section: 2.3 (Travel Costs) Must follow GSA per diem rates.

22. For promotional materials, is there a preference for digital or print formats, or a required proportion of each? How much flexibility does the contractor have in deciding where and how to advertise the workshops? Relevant Sections: 2.3 (Travel), 1.3.15 (Workshop Supplies and Materials) Both digital and print can be used but must be preapproved by Technical Representative and PAS.

23. Is the September 2026 deadline for the conference and workshops flexible, or are there intermediate deadlines that need to be met? If so, can you provide a more detailed breakdown of expected milestone dates? Relevant Section: 3.2 (Deliverables/Schedule).

All deliverable must be completed by September 30, 2026.

24. For venue selection, are there any specific limitations or preferences regarding the types of venues (e.g., public versus private facilities) beyond the criteria provided? Would using unconventional venues, such as outdoor settings, be acceptable? Relevant Section:

1.3.9 (Venue/Facilities Selection) Facility must be ADA assessable.

24. Are the resumes of the proposed staff excluded from the 10-page limit on the technical quote? Same answer as given in question 3.

25. "Conduct six two-day outreach education workshops in South Carolina." How many attendees are expected for each workshop? Typical attendance is 30-50, however the number can be higher.

26. Is this a reimbursement contract? No, Contract Line-Item Numbers (CLIN) 0001 -0005 each Firm-fixed Price. CLIN 0006 is Time and Materials.

27. Please explain the travel requirements. PWS Section 2.3 Travel

28. Are the tunnels supplied for workshop? No, these will be contractor furnished equipment. See PWS Section 1.3.14.1.

29. Would the government consider changing the Firm Fixed Pricing to Time and Material Pricing? CLIN 0006 is the only Time and Materials Pricing. All other are firm-fixed price.

30. Would the government consider extending the deadline to October 1, 2024? No

31. I’m wondering if it’s permissible to include food in the budget. No, Meals and Breaks have been removed from PWS Sections 1.3.11.7 and 1.3.14.4.

32. Could you please clarify if rental space and speaker stipends can be included in the budget as well? PWS has been changed to remove Conference and Venue Space and speaker fee from your quotation.