S01_Amend 0001_Changes to 12FPC424Q0202_Combined Syn and Sol_FINAL.pdf

12FPC424Q0202

NRCS-SC Outreach and Education Services

Amendment 0001

Unless noted within this Amendment, all other Sections remain unchanged.

(v) Contract Line-Item Numbers are hereby changed and replaced with the following NEW

CLINS:

CLIN Description Price

0001 Firm-fixed price – Post Award Conference, PWS Section 3.1.1. 1 LS at $___________

Firm-fixed price to include all management, supervision, full burden labor costs to plan and produce Historically Underserved Farmers and Landowners Conference successfully per the Performance Work Statement, PWS Section 3.1.2. 1 LS at $___________

Firm-fixed price Final Report to NRCS following conference, PWS Section 3.1.3.

1EA at $____________

Firm-fixed price – 2-Day Outreach Workshops, PWS Section 3.1.4.

6 EA at $___________

Total $____________

Firm-fixed price – Feedback reports from each of the outreach workshops, PWS Section 3.1.5.

6 EA at $___________

Total $____________

Travel per PWS Section 2.3 - Time and Materials with a $37,416.00 ceiling not exceeding $37,416.00. All Travel related expenses will be paid in accordance with FAR 31.205- 46 and the Federal Travel Regulation. Documentation of travel related expenses shall be submitted with the firms invoices and billed against CLIN 0006 only.

Time and Materials - Not to Exceed $37,416.00

(ix) Quotes are to be inclusive of all costs to perform the work required as outlined in the PWS and all Attachments. Speakers, Conference and Outreach Venue Space costs are not to be included, the sections within the PWS are now to assists with identifying speakers and assists with identifying possible venue and facilities for both the Conference and the Outreach Workshop events. Costs of these items will be procured with a Government Purchase Card or Contract. Each quote should be submitted to the Government with the most favorable terms from both a price and technical standpoint.

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services – Addendum

Submission Formatting Requirements

Quote submissions shall be separated into two parts and formatted as follows:

Volume 1 – Technical Quote Page Limitation: 10 pages maximum applicable to the Technical Quote (cover page not included in the page count)

Volume 2 – Price Quote, broken-out to ensure each line item includes pricing for all services required within the Performance Work Statement.

Page Limitation: 3 pages maximum applicable to the Price Quote

Quote Submittal Instructions

Quoters are cautioned not to include assumptions, caveats, or exceptions within any part of their submission. Inclusion of assumptions, caveats, or exceptions to the requirement of any kind may result in the quote no longer being considered. Quoters should ONLY submit information explicitly requested in this RFQ.

VOLUME I-TECHNICAL

The technical quote must be sufficiently detailed to enable the USDA to make a thorough evaluation and to arrive at a sound determination as to whether the quoted efforts meet the requirements of the Performance Work Statement (PWS) and the quoted approach is valid and practical. The technical quote must be specific, detailed and complete to clearly demonstrate the vendor has a thorough understanding of the requirements of the scope as outlined in the PWS. Clear evidence of similar work/processes previously demonstrated and currently in place relating to the technical evaluation criteria should be included.

Statements that the vendor understands, can, or will comply with all statements in the PWS, and statements paraphrasing the PWS are considered insufficient. For example, statements such as “standard procedures will be employed,” or well-known techniques will be used,” etc., will be considered insufficient. Elaborate brochures or other presentations beyond that sufficient to present an effective proposal are not desired.

No pricing information shall be provided in the Technical Section of the Proposal.

Selection shall be made in accordance with FAR 13.106-2.

52.212-2, Evaluation-Commercial Products and Commercial Services

Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government intends to award a Firm-Fixed-Price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government based upon Lowest Price Technically Acceptable quote.

VOLUME 1 - TECHNICAL ACCEPTABILITY (TECHNICAL NARRATIVE)

To be considered technically acceptable, the quoter must show how they minimally meet the following criteria:

a: General - Technical Narrative and Past Performance Information

Quoters should submit a written narrative that thoroughly addresses the requirements of the PWS. The quote must provide a narrative that adequately describes the contractors experience and plans for executing the work, including resources and personnel available to meet the required services.

The narrative should be supported by evidence that gives credibility to the statements made by the quoter and in turn gives the Government enough information to understand and gain confidence in what the quoter is stating. The narrative should not be a restatement of the RFQ requirements nor copy the language in the PWS. Each criteria below shall be addressed within the quote.

b: Technical Requirements in the types of work selected

1 - Understanding of the Requirement:

The quoter shall submit a quote that demonstrates its understanding of the work described in the Performance Work Statement (PWS) and the extent to which potential risks are identified and mitigated.

2 - Quality Control Plan:

Quoter shall submit a Quality Control Plan (QCP) that details how you intend to monitor, inspect, and correct deficiencies for the requirements of the PWS. The Government reserves the right to incorporate the QCP or portions of QCP in any resulting contract. If the QCP or portions of the QCP are included in a resultant contract, the QCP may no longer be considered proprietary and will be considered releasable under FOIA.

Section 3 - Personnel Resumes/Experience:

Is hereby removed from the Technical Requirements c: Past performance regarding work of this nature

The quoter shall submit past performance information for three (3) current or previous contracts within the past three (3) years of the issuance of this request for quotations. The quoter shall provide point of contact name, telephone number, email, description of the work, and dates of service. Quoters are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the Quoter.

VOLUME II – PRICE QUOTE

Price quote shall consist of a firm fixed price (FFP) for the services in the PWS.

Quoters shall submit a Firm-Fixed Price Quote, identifying the following:

1) Solicitation Number.

2) Name, Email address, Address, and Telephone Number of the Vendor.

3) Price, broken-out to ensure each line item includes pricing for all services required within the Performance Work Statement.

BASIS FOR CONTRACT AWARD AND EVALUATION FACTORS

This procurement is being conducted in accordance with FAR 12 and 13. This is not a FAR Part 15 Contracting by Negotiation procurement. The Government intends to award one (1) Purchase Order based on the Lowest Price Technically Acceptable process to the quoter that demonstrates the ability to meet the minimum criteria in this document and then lowest price.

FAILURE TO PROVIDE DOCUMENTATION AS INSTRUCTED IN THIS DOCUMENT, WILL

NOT BE CONSIDERED FOR AWARD AND THE QUOTER WILL BE REJECTED.

As this award will be made under FAR 12 and 13, formal debriefings will not be conducted. In accordance with FAR 13.106-3(d), a brief explanation of the basis for the award decision shall be provided upon request.

Before the quote’s specified expiration time, the Government may accept a quote unless a written notice of withdrawal is received before award.

NOTES: The Government anticipates selecting an awardee based upon initial quotes received;

therefore, quoters are cautioned to submit their best price and technical quotes in the initial submission.

The quoter shall provide all requirements listed in Volume 1 and demonstrate the ability to perform professional services in accordance with the attached Revised Performance Work Statement (Attachment 1).

Quotes will be evaluated on the criteria listed above. Failure to follow the instructions may result in the quote being removed from further consideration for award. Quoters are cautioned not to include assumptions, caveats, or exceptions within any part of their submission. Inclusion of assumptions, caveats, or exceptions to the requirement of any kind may result in the quote no longer being considered.

Quoters should ONLY submit information explicitly requested in this RFQ.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision) FPACPOP 4I-52.232-70 Electronic Invoicing and Payment Requirements – Invoice Payment Platform (IPP)

(a) Invoices must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP). The Contractor must use the IPP website (https://www.ipp.gov) for submitting invoices. Invoices submitted by means other than IPP will not be accepted unless the Contracting Officer authorizes alternate procedures in writing.

(b) Under this contract, the following information is required to be submitted as attachment(s) to the IPP invoice:

CONTRACTOR CAN SUBMIT INVOICE IN ARREARS –WHEN EACH FIRM FIXED LINE

ITEMS HAVE BEEN COMPLETED AND ACCEPTED BY THE GOVERNMENT

Invoices shall have supporting documents attached within in IPP. Proper Invoice must be submitted in accordance with FAR 32.905 (b) information. Travel costs must be broken down by the individual traveler and documentation supporting the costs being invoiced must be attached and clearly indicate the traveler it is associated with. The remaining non-travel amount must be broken down into the individual labor category and rate identified in this contract and the quantity of hours expended. No other amounts shall be listed on an invoice.

Invoices and supporting documentation shall be attached within the Invoice Processing Platform (IPP) and shall not be submitted directly to the Contracting Officer.

(End of Clause) https://www.ipp.gov/

BASIS FOR CONTRACT AWARD AND EVALUATION FACTORS