S01 Performance Work Statement - Attachement 1.pdf

PERFORMANCE WORK STATEMENT

FOR

Management Services Division

Facilities Management Support Services

Revision 3

7/2/2024

1 INTRODUCTION

The U.S. Department of Agriculture (USDA) Farm Production and Conservation (FPAC), Management Services Division (MSD), Facilities Management Branch (FMB) requires professional moving services.

1.1 Mission

Facilities Management mission is to consistently deliver effective programs and efficient facility services based on sustainable and collaborative outcomes aligned with the Agency’s goals.

1.2 Background

The Management Services Division (MSD) is responsible for the acquisition and management of real property and the modernization and optimization of all office space requirements in response to the Farm Production and Conservation (FPAC) Mission Area’s customer needs.

The Facilities Branch (FMB) requires labor, supervision and materials to remove property for disposal, gather property for GSA Auction, and work to assist in the transfer of USDA property, pre-move planning, coordination with customers.

1.3 Scope

The contractor shall provide personnel, labor, supervision, materials and any other items necessary to complete the work as required in this document. Primary work will be centered on opening and inspecting furniture items, removing property for disposal or boxing and packaging for relocation and shipping, gathering equipment for GSA Auction, and working to assist in the transfer of USDA equipment.

Services include providing packing and shipping materials, crating, loading, unloading, driving delivery and/or cargo vehicles, delivery and setup, minor carpentry work/mounting/de-mounting pictures, TV’s, plaques, etc. to include delivering and moving office furniture, equipment and related supplies throughout the Fort Worth, TX, USDA Federal Center located in Fort Worth, Texas.

Contractor will be provided USDA guidance/standards on clearing facilities of materials. Contractor personnel is required to be onsite at the facility. All work will take place in the USDA leased space specified in this document. This work will take place at varying times, in phases, as discussed with the contractor upon award.

The work generally consists of providing necessary materials such as trucks, cargo vans, pallets, shrink wrap, packing tape, moving boxes/containers, dollies, personnel expertise, and tools and specials equipment to pack office furniture, tables, desks, cabinets, credenzas, coat racks, and other items, in a neat and organized manner which will facilitate the relocation and future use of the products and equipment. Contactors must safeguard the walls, doors, floors, and prevent damage to the federal facilities.

Project Manager: The Contractor shall provide project management to provide technical support to the Government via support of various projects; review and evaluate daily projects and completed projects;

determine project schedules and develop plans to track and justify schedules; coordinate schedules and management activities; provide technical expertise; manage facilities management issues; coordinate and supervise contractor employees.

The project manager shall attend meetings; provide project status briefings and reports, specific work shall include but is not limited to the following:

• Apply task/project management skills, principles, and methods to optimize the Government’s investment in ongoing projects.

• Responsible for the conduct of support laborers, ensuring compliance with building policies, ensuring physical and information security standards are maintained. Ensure that labor support meets background requirements for access to and work in the facility and that contractor employees conduct, and operations are professional at all times.

• Provide support to laborers in situations requiring two-person lifts, to ensure safety precautions are adhered to and property is prevented from undue damage. Project manager shall be able to perform all the tasks listed in this document under the Labor Support Services Position.

• Manage the security and inventory and signatures for government property, excess property, and reporting out.

• Provide monthly activity report.

• Provide weekly activity report.

• Attendance and Participation via Teams or conference call, at Status Meetings held Monthly and Quarterly. Contractor may have daily communications with USDA staff if any challenges or situations arise around USDA or GSA building policy that were not outlined in the scope, allowing USDA staff to provide clarifications or to assist with security or access issues, provide property shipping addresses and other unexpected situations which arise.

Labor Support: The Contractor shall provide labor support that will be required to lift, load, move equipment using furniture dollies, lifts, carts, and other materials as required per projects.

• Will be required to work as a team where necessary to move and remove, stack/pack, palletize or assist others in safely removing or loading equipment.

• Will be required to move, pack, unpack, sort, segregate, arrange, stack, opens/empties crates and boxes, piles or relocates a large variety of supplies, materials, furniture, and equipment.

• Will be required to complete installation/un-installation of furniture, fixture, and equipment.

• Perform minor maintenance.

• Usage of hand tools such as drills, screwdriver, wrench, etc.

• Will be required to load and unload materials from vehicles.

• Will be required to transport supplies and materials using a government owned vehicle. Vehicles may include car, cargo/passenger van, and light trucks (up to 2½ tons). Must have a valid driver’s license.

• Will be required to drive vans, small cargo trucks, and moving trucks supplied by the Contractor.

• Will be required to operate forklift or other equipment supplied by the Contractor and must have an active forklift training certification.

• Will be required to operate pallet jacks and must have an active pallet jack training certification.

• Will be required to follow guidance and directives from designated USDA Contracting Officer.

• Representative (COR) and report out weekly activities.

• Will be required to load, label, and move boxes, furniture, desks, pictures, etc. as needed.

• Will be required to clear and sort office items as designated by the USDA COR(s).

• Will coordinate transfer of government property, coordinating pick-up, load out, and removal – to include gaining signatures on Government prepared documents such as AD-112s and AD-107s.

• Will be required to disconnect and move personal IT items such as monitors, VTC equipment, speakers, etc.

• Will be required when directed, to pack, load, deliver, and place boxes, equipment in designated space, under the direction of the USDA staff.

• Will gather sort and box materials, equipment, property, to catalog equipment by model and serial number, produce and print tags to apply to materials.

• Must be able to use basic standard software packages such as Microsoft Excel, Microsoft Word, Microsoft Outlook email, Microsoft Teams.

• Must comply with USDA IT Security Policies and Procedures.

• Must be able to lift 75 pounds.

• Ability to count and catalog materials, group into like items, gathering materials for disposal, recycling or excess property. Preparing packages and boxes for shipping to other locations.

Surge Labor Support: The Contractor shall provide surge labor support during higher mission time frames, contractor shall have the capacity to add up laborers for an undetermined number of days as required by the Government.

The Government’s needs could change over the term of this contract. These changes could represent additional surge capacity for packing, loaders, laborers. The Government is not obligated to acquire any increased need through this contract but may seek to negotiate a bilateral modification for an increased need.

Facilities Management: The contractor shall provide personnel to manage transfer of equipment through the USDA portals, not limited to the following:

• Property that is declared excess by USDA, will be listed via the USDA, GSA Excess Property Process.

Contractor will need to be able to take photographs, list in Microsoft Excel, and load lists into the USDA FPAC ServiceNow ticket system, which USDA will provide access and demonstrate functionality.

Property that is claimed will be transferred according to policy to other Gov agencies and subagencies.

Contractor will photograph, tag/label property. Once it is transferred, Contractor will obtain signatures and assist in the out loading of property to claimants.

• Property that is listed on GSA Auction will follow same protocols – contractor will verify recipient and work to tag, offload, and receive signature receipt to be scanned and returned to USDA Point of contact.

• Items declared “Disposal” will be gathered and disposed of at the direction of USDA Staff- this may be recycling, donations, or placement in dumpsters or trash disposal streams.

Pre-moving planning, coordination with Federal Center employees. The Contractor will communicate with the customer and get their input concerning their needs during the relocation of the Federal Center.

This includes but is not limited to the following:

• Develop strategies to optimize the task organizational performance, ensure efficiency, and achieve a high level of customer satisfaction.

• Coordinate activities with USDA or GSA contractors in conjunction with the MSD Project Manager or COR.

Dismount/disassemble and Pack required items. The contractor shall dismount / disassemble and pack required items as listed by the customer. The customer will list items that are required to be packed as needed. Items such as office systems furniture will be required to be disassembled into component parts (after government has removed electrical power and made safe.) Large components will be staged in like groups per section small components may or will be required to be boxed by similar parts/pieces. Large components such as panels, brackets/braces, horizontal surfaces should be placed in speed packs/gaylords sitting on pallets. Materials designated for disposal by the government will be carry/hauled from the location to a designated dumpster or other point for disposal.

Loading: Load/Stage (contractor provided Department of Transportation approved moving vehicles).

Depending on the items that require moving, the customer will indicate whether the items will be staged and moved to another area or vehicle.

Unloading: Unload/Unpack/Set up as needed.

• Prevent damage to all building structures involved in the move including, but not limited to all walls, floors, stairways, doorways kitchens, IT outlets, docks, racking and other fixed structures.

Protect all hallway corners as needed.

• Estimate and supply the correct amount and sizes of building protection materials. Those materials will be taken up and removed at the end of each phase of moving. If further building protection is needed, materials to do so will be provided and installed by the Contractor, kept in place while moving, and removed afterward.

• Not block access to emergency ingress/egress points of building infrastructure hubs with staged and/or stored items. This includes, but is not limited to stairwells, main corridors, electrical closets, communications closets, and mechanical rooms.

• Provide all trucks, and arrange for the trucks if applicable, moving equipment, building protection materials, packing tape, other packing supplies, such as, but not limited, to safety glasses, nitrile latex gloves, paper pads and sheet corrugated, for packing and moving.

• At the end of the move, if it is determined that all the moving equipment or materials were not used, only used materials will be considered chargeable.

• Material costs include the costs of such items as raw materials, parts, subassemblies, components, and manufacturing supplies, whether purchased or manufactured by the contractor, and may include such collateral items as inbound transportation and in-transit insurance. In computing material costs, the contractor shall consider reasonable overruns, spoilage, or defective work (unless otherwise provided in any contract provision relating to inspecting and correcting defective work).

• Contractor will be responsible for repairing or replacing any property damaged or lost during the moves.

• Safety Requirements: Contractors will be required to use and take precaution necessary to avoid the loss of life and follow safety protocols and operate with the appropriate tools and equipment needed for safety.

• Equipment Requirements: Contractor will be responsible for properly estimating the amount and the security of equipment needed for the move.

Materials: Provide Packing materials and moving equipment. The Contractor shall provide packing materials and equipment that include but is not limited to the following:

a. 18”x12”X12” Corrugated boxes with hand holes, 275lb test wall. Example Uline S-16380

• Estimated quantity of 300

b. Handheld Tape Dispensers and rolls Packing Tape

• Estimated quantity of tape dispensers 6

• Estimated quantity of rolls of packing tape 50

c. Gaylord Cardboard shipping containers

• Estimated quantity of 50

d. Pallets

• Estimate quantity of 50

e. Adequate rated moving equipment such as appliance dollies, furniture dollies, and other standard moving equipment as needed for the project.

Contractor personnel must be professional, trained to perform moving services for the federal government. ithin 10 business days after contract award, the contractor shall submit a list of employees assigned to this work and certify a negative background check. Contractor personnel must be cleared to work in any government facility as a result of this requirement.

Contractor will be provided a Government Laptop and cell phone in order to communicate effectively with Project Managers, to be able to take and load photographs, and scan and transfer documents.

Contractor(s) will be required to have a government issued PIVcard/Lincpass and must pass security requirements for obtaining credentials allowing them access to government spaces.

All government laptops, cell phones, and identifications must be promptly turned in upon completion, termination, or replacement of the work.

The Government intends to issue a one (1) year base purchase order with two one-year option periods subject to the availability of funds and need to continue the services.

Base Year – August 1, 2024 – July 31, 2025 Option Year 1 – August 1, 2025 – July 31, 2026 Option Year 2 – August 1, 2026 – July 31, 20272

2. GENERAL REQUIREMENTS

This section describes the general requirements for this effort.

2.1 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees, except for the site lead. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer, in writing, immediately.

2.2 Contractor Personnel Qualifications

The Contractor shall accomplish the assigned work by employing and utilizing personnel who meet the following qualifications:

Project Manager: High School Diploma, 5 years’ experience in moving Packing: High School Diploma, 2 years’ experience in moving Loader: High School Diploma, 2 years’ experience in moving Carpentry Laborer: High School Diploma, 2 years’ experience in moving

The contractor can propose a different labor mix for this work.

2.3 Key Personnel

The Contractor shall assign to this contract the following key personnel):

Project Manager; High School Diploma, 5 years’ experience in moving

2.4 Location and Hours of Work

The primary place of performance is at the Ft Worth Regional Center, 501 W Felix, Fort Worth, This facility has 4 separate buildings in near proximity. Building 23 is where the majority of the work will take place.

1. Building 23: approximately 90,000 square feet, offices, cubicles, meeting rooms plus specialist laboratory and IT Space. There is a 5,000 square foot 2nd floor office, cubicle, and training space. There is not a loading dock, but ground floor doors.

2. Building 9: non air-conditioned warehouse space with materials, files, pallets, and miscellaneous equipment. 10,000 square feet- loading dock available.

3. Building 24: Office spaces, NRCS credit union-approximately 1,500 square foot.

4. Building 49: garage, laboratory, storage and office space, approximately 2,500 square feet.

The Government will provide access and information to perform the tasks articulated within this document and will facilitate the interface of the contractor personnel with other staff as required to complete related tasks.

Normal agency workdays are Monday through Friday, 7:30am to 4:30pm except U.S. Federal Holidays and any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the Federal Holidays.

Weather and security closures by their nature usually arise without advance notice. As such, the Government will notify the Contractor as soon as possible once any closures have been announced.

2.5 Travel

This requirement does not authorize travel outside of the scope of duties prescribed in this Document.

2.6 Invoicing

Invoices must be submitted electronically through the Invoice Processing Platform (IPP) system and in accordance with the payment clause(s) in the contract.

The report should include a detailed description of the work performed and completed by each Contractor employee for the invoiced period. Invoices along with all required supporting documentation must be submitted electronically through the Invoice Processing Platform (IPP) system.

Contractor shall not invoice for vacant positions.

2.7 Identification of Contractor Personnel

Contractor employees, including subcontractors, who attend meetings, send emails, answer Government telephones or place calls, or work in situations where their actions could be construed as acts of Government officials, must clearly identify themselves as Contractor employees.

Contractor employees must always have company identification on while performing tasks of this contract.

3 CONTRACTOR PERFORMANCE

This section describes the work that must be performed to achieve the required objectives, performance/delivery timing, and the associated performance standards (e.g., acceptable quality levels) that must be met in order for the service to be acceptable.

3.1 Performance Objectives/Tasks

The performance objective for this effort is to ensure that the contractor provides the services in accordance with the Government requirements to fulfill the moving services as required in this document.

3.1.1 Kickoff Meeting – the contractor is responsible for setting up within 5 business days of contract award. The objective of the meeting is to understand and obtain any additional information related to the Government expectations of the work.

3.1.2 Provide Labor Support Staff - The Contractor will be required to provide labor support staff to complete moving services to include but not limited to the following: packing, loading, transporting materials to alternate locations, installing materials in new office locations. The Contractor shall provide labor support staff with shirts (one shirt for each day of the week, twice a year) that identify them as Contractor Support.

3.1.3 Facilities Management - Removing, Disposing, Gathering, and Transferring USDA Excess

Equipment/Property. The contractor shall provide personnel to manage transfer of equipment through the USDA portals.

3.1.4 Pre-moving planning, coordination with Federal Center employees - The Contractor will communicate with the customer and get their input concerning their needs during the relocation of the Federal Center.

3.1.5 Dismount/disassemble and Pack required items -The contractor shall dismount / disassemble and pack required items as listed by the customer. The customer will list items that are required to be packed as needed.

3.1.6 Load/Unload/Unpack/Set up as needed. – The contractor will prevent damage from loading/ unloading / upacking and setting up items in preparation to move equipment. (contractor provided Department of Transportation approved moving vehicles). Depending on the items that require moving, the customer will indicate whether the items will be staged and moved to another area or vehicle.

3.1.7 - Provide Packing materials and moving equipment. - The Contractor shall provide packing materials and equipment to complete the work.

3.2 Deliverables/Schedule

List each performance objective/task from PWS Section 3.1 and the corresponding due date or period of performance. The due date can be expressed in any manner (e.g., specific dates, number of days after an event, a period of performance, etc.), so long as it is clear and unambiguous. Be sure to specify calendar or business days, as appropriate. If Contractor delivery is dependent upon an earlier action by the Government, be sure that is clearly addressed in PWS Section 3.1 and defined below. The format below is not required, so long as each deliverable is clearly defined, relates back to a performance objective requirement, and identifies the date it must be completed by.

Timely completion of deliverables is essential to a successful outcome. Below are the required due dates for each performance objective.

Item No.

Deliverable Performance Objective/Task Due

1 Project Management Provide Project Manager support facilities management project/issues and support contractor employees. PWS Section 3.1.2.

Within 5 days of Contract Award

2 Kick-off Meeting Conduct Post-Award Conference between Government and Contractor personnel. PWS Section 3.1.1.

Within 5 days of Contract Award

3 Provide Identifiable Shirts for Labor Support Staff

Provide one shirt for each day of the week to the employees, twice per year. PWS Section 3.1.2.

Provide to employee prior to start of work (One shirt for each day, shirts provided twice a year).

4 Monthly Activity Report Submit monthly activity report.

PWS Section 3.1.2.

Report due on the 15th of each month

5 Attendance and Participation at

Present audit findings in a meeting with agency senior

Monthly/Quarterly

Monthly/Quarterly Status Meeting leaders. PWS Section 3.1.2.

6 Packing Material & Moving Equipment

Provide packing materials and moving equipment. PWS Section 3.1.8

As required by for the moving and relocation projects.

3.3 Performance Requirements Summary

Identify the performance standard/acceptable quality level (AQL) that must be met for each performance objective/task in order to be considered acceptable. Standards can be defined in various ways including, but not limited to, error rates, accuracy rates, completion by a certain date, completion of milestone rates, compliance with specific requirements, etc. This is necessary to know when and if the performance objective has been achieved as well as how much deviation from the performance standard is permitted, if any. In developing AQLs, ask yourself, “What minimum level of quality do I need to meet my mission needs?” Keep in mind that not every performance standard may have an AQL. When a performance standard does not include an AQL, you are stating that no deviations are allowed in meeting the performance objective. Higher AQLs generally increase the price and should not be unnecessarily restrictive. Some performance objectives may require perfection, while others can be less restrictive.

Also, establishing an AQL that is too low could act as a disincentive to good contract performance.

The Performance Requirements Summary (PRS) establishes a minimum performance standard for each performance objective/task that must be met for the work to be considered acceptable. Contractor performance not meeting these standards is considered nonconforming. At its discretion, the Government may require reperformance of nonconforming services at no increase in contract price. If reperformance will not correct the defects or is not possible, the Government is entitled to an equitable price reduction or adequate consideration for acceptance of nonconforming services and/or supplies. The absence of any contract requirement from this PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract for noncompliance.

PWS

Section

Performance Objectives/Tasks Performance Standards and Acceptable Quality Levels

3.1.1 Kick-off Meeting Attend Kick-Off Meeting as defined in

PWS Section 3.1.1

3.1.2 Labor Support Staff Provide Labor Hour Support Staff as defined in PWS Section 3.1.2

3.1.3 Facilities Management-Removing, Disposing, Gathering, and Transferring USDA Excess Equipment/Property

Remove, dispose, gather, and transfer Excess Equipment/Property as defined in PWS Section 3.1.3.

3.1.4 Pre-moving planning, coordination with

Federal Center employees

Pre-moving planning, coordination by PWS Section 3.1.4.

3.1.5 Dismount/disassemble and Pack required

Items

Dismount/disassemble and Pack required items as defined in PWS Section 3.1.5.

3.1.6 Load/Unload/Unpack/Set up as needed Unload/Unpack/Set up as needed as defined in PWS Section 3.1.6

3.1.7 Provide packing material and moving

equipment

Provide packing material and moving equipment as defined in PWS Section 3.1.7.

4. SPECIAL REQUIREMENTS

This section describes the special requirements that apply to this contract. The following sub-sections provide additional detail for each requirement.

4.1 Security

Employees working on site will be provided with a PIV card to enter the facilities.

FAR Subpart 4.13, Personal Identification Verification of Contractor Personnel, establishes the policy and use requirements for FAR Clause 52.204.9, Personal Identification Verification of Contractor Personnel, which is hereby incorporated into this order by reference. It requires Contractor compliance with Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

USDA policy implementing referred to in paragraph (a) of the clause is at USDA Department Manual 4620-002, USDA Departmental Regulation 4620-002. This policy applies to Contractor employees, including subcontractor employees, who require routine access to federally controlled facilities and information systems. All such employees must have been successfully identity proofed (FBI fingerprint check), and have at minimum a successfully adjudicated Tier 1 (T1) or Department of Defense/Defense Counterintelligence Security Agency (DCSA)/National Security (NS) community background investigation to serve on the contract.

USDA agencies may grant access to USDA information systems after successful adjudication of the FBI fingerprint check. Completion and successful adjudication of the final T1 (or higher) results or DCSA/NS BI are still required to continue work under this contract. If the fingerprint or background investigation result is unsatisfactory the employee shall be removed from the contract immediately and replaced immediately. Unless an employee already has successfully completed these requirements and the investigation is current, the employee will be required to complete an electronic Questionnaire for Investigations Processing (eQIP), fingerprint check (instructions to be provided by the Farm Production and Conservation, Homeland Security Division, Personnel Security Branch), and other required forms.

The Contractor is responsible for any cost of obtaining the fingerprints.

The Government is responsible for the cost of the FBI fingerprint check and background investigation.

The agency does not have any control over the timeliness of the background investigation or that it will be completed within the performance period of this contract, but it is estimated to be completed approximately 30-120 calendar days (depending on the level of the background investigation), once the Contractor provides all of the required documentation and the agency submits it to DCSA.

Fingerprint check results are estimated to be received within 10 calendar days once the Contractor provides all of the required documentation and the agency submits it to DCSA. Upon award of the contract, and once the agency has provided the Contractor with the required documentation and instructions, the Contractor must complete and submit the required documentation promptly to prevent delays in granting access.

If employees will be provided access to USDA information technology equipment and systems, they will be required to take information security awareness training and pass a test prior to be granted access.

The Contractor shall establish and implement methods of making sure all keys/badges issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

The Contractor shall not duplicate any keys issued by the Government.

The Contractor shall prohibit the use of keys, issued by the Government, by any persons other than the Contractor’s employees and the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in performance of contract work requirements in those areas.

The Contractor shall safeguard all Government property and controlled forms provided for Contractor use and adhere to the Government property requirements contained in this contract. At the end of each workday, all Government facilities, equipment and materials shall be secured.

The Contractor shall maintain a current listing of all employees, including subcontractor employees that have access to Government facilities and information technology systems. The list shall be made available to the Government upon request.

4.2 Government Furnished Property (GFP), Equipment (GFE), Information (GFI), and/or Services

The Government does not have any GOVs or moving equipment onsite..

The contractor may be provided a computer and cell phones to be used to take photos and conduct teams meetings, primarily video chats mobile with our team, if they come across something or have issues.

The Contractor shall establish and implement procedures to ensure all GFP/GFE, to include laptops and other data processing devices, issued to the Contractor by the Government are not lost or misplaced, are not used by unauthorized persons or are not subject to unauthorized external devices.

The Contractor shall immediately report to the Contracting Officer any occurrences of lost GFP/GFE immediately upon discovery. In the event that GFP/GFE is lost, the Contractor may be required, upon written direction of the Contracting Officer, to replace the equipment at no additional cost to the Government. Alternatively, the Government may replace the equipment and deduct the cost from a future invoice or issue a debt notice to the Contractor.

4.3 Insurance

The table below lists the kinds and minimum amounts of insurance required, as referenced in contract clause 52.228-5 (Insurance–Work on a Government Installation).

Minimum Insurance Requirements

1 Workers' compensation and employer's liability

$100,000 or per statute

2 General liability:

Bodily injury $500,000 per occurrence Property damage $100,000 per occurrence 3 Automobile liability:

Bodily injury $200,000 per person /

$500,000 per occurrence Property damage $20,000 per occurrence.

In addition, the contractor must provide coverage for any other risks as deemed appropriate, since the Government is not indemnifying the Contractor against any risks under the contract. A current duplicate (not machine reproduced) certificate of insurance must be submitted to the Contracting Officer (CO) for approval before the Contractor begins work under this contract duplicates of renewal certificates (not machine reproduced) obtained by the CONTRACTOR during the life of this contract must immediately be provided to the CO. Also, see the cause, "Insurance Additional Named Insured" below.

The insurance policy must contain an endorsement that any cancellations or material decreases in the coverage’s shall not be effective, unless the insurer or the Contractor gives advance written notices of cancellations or changes in accordance with the CO's instructions.

All premiums or costs incurred to comply with these insurance requirements will be paid by the Contractor. If the Contractor already has an organizational policy in effect, the CO requires evidence that it satisfies all the above stated requirements. The Contractor is required to provide such evidence as deemed necessary by the Contracting Officer before a notice to proceed with contract performance issued.

The Government reserves the right to disapprove the purchase of any insurance coverage not in the Government's interest.

This contract requires that all insurance coverages be kept in full force and effect until all contract work is completed; the insurance requirements also apply to subcontractors.

The Government will not be responsible for any losses, damages, or liabilities beyond the amounts, limits, and conditions of the above-required insurance.

The requirement of contract clause 52.228-5 is hereby supplemented to provide that the general liability policy shall name "The United States of America, acting by and through [insert agency name]," as an additional insured with respect to operations performed under this contract.

4.4 Mandatory Contractor Training Requirements

Contracting Officers (CO) and Contracting Officer’s Representatives (COR) should NOT add training to the list that would fill technical knowledge/skills gaps or fulfill professional certification requirements that are required in the contract. The FPAC Mission Area Senior Contract Official (MASCO) is the USDA employee to make the final decision on additional courses that are proposed for a contract. The MASCO should consider why a particular course is needed as well as the cost versus the benefit of each course.

At a minimum, the following classes are required for all contractors if the below conditions are met.

• All contractor employees who will access USDA's IT systems/network will automatically have AgLearn access and must complete the following training courses in AgLearn:

o Information Security Awareness;

o Understanding and Interrupting Unconscious Bias;

o Section 508 Compliance;

o Anti-Harassment Training: Identifying and Preventing Workplace Harassment; and o Records Management.

• For the USDA Records Management Training, contractor personnel with USDA IT systems access will complete the USDA Records Management training in AgLearn. Contractor employees with no USDA IT systems access will inform their COR or USDA point of contact who will do the following:

o Email Beatriz.Collazo@usda.gov requesting a paper-based version of the training;

o Ensure that the Program Manager (PM)/Project Lead and deputy (if applicable) for the contractor receives the training material, and completes the Records Management course.

o Start the 60-day clock for course completion;

o Submit quizzes and acknowledgements to Agency AgLearn Lead for grading;

o Wait to learn if contractor PM/deputy passed or did not pass the training;

mailto:Beatriz.Collazo@usda.gov o If contractor PM/deputy received less than 80%, advise the contractor to re-take the training;

o Once the contractor PM/deputy earns an 80% or higher score, email the signed Acknowledgement to USDADepartmentalRecords@usda.gov;

o The AgLearn Lead will provide the course completion certificate to the contractor’s COR or USDA point of contact.

o Thereafter, it is the responsibility of the PM to convey to his/her employees USDA’s requirements for Records Management. If a contractor employee has a record that must be submitted to USDA, it will be submitted through the PM/deputy. After this internal training is completed, the PM is expected to notify the COR.

The contractor must ensure their employees (including subcontractor employees) complete the training course(s) listed below in the frequency identified. The contractor must maintain records of course completion and provide them to the Contracting Officer or Contracting Officer’s Representative upon request.

Contractor and subcontractor employees with access to USDA IT systems and network access must take all courses listed below through AgLearn (https://aglearn.usda.gov). Employees that do not have USDA IT systems and network access are only required to complete the USDA Records Management course (paper-version).

Course Name Frequency Method of Training

Length of Training

Completion Date

Understanding and Interrupting Unconscious Bias

Annually AgLearn 90 minutes 90 days after assignment in AgLearn

Anti-Harassment Training:

Identifying and Preventing Workplace Harassment

Annually AgLearn 60 minutes 90 days after assignment in AgLearn

Information Security Awareness

Annually AgLearn 60 minutes 1 year since last completion date mailto:USDADepartmentalRecords@usda.gov https://aglearn.usda.gov/