S01 RFQ 12FPC424Q0013 Combined Synopsis Solicitaiton_3-13-24.pdf

United States Department of Agriculture (USDA)

Farm Production and Conservation (FPAC)

Combined Synopsis/Solicitation

Request for Quote # 12FPC424Q0013

Westrup Brand Small-Scale Seed Brushing

Machine

BRAND NAME REQUIREMENT

I. Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation number 12FPC424Q0013 is issued as a Request for Quote (RFQ), and the acquisition procedures at FAR Part 13 are being utilized. USDA anticipates awarding a Firm- Fixed Price (FFP) order resulting from this solicitation to the responsible quoter whose quote confirming to the solicitation will be most advantageous to the Government, price and other factors considered. A firm fixed price purchase order will be awarded from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-3 dated 2/23/2024 which can be found at http://www.acquisition.gov/far/index.html.

(iv) This is a brand name specific product which has been determined to be essential to the government’s minimum requirements.

(v) Contract line item number:

CLIN

ITEM DESCRIPTION

QTY

UNIT

PRICE

EXTENDED

PRICE

Westrup LA-H Seed brushing machine.

See attachment for equipment specifications

EA

0001a

Sets of Mantles Size 5 Size 7 Size 12

0001b

Sets of Brushes Medium Stiff Rubber beaters

TOTAL

(vi) Description of Requirement

USDA, Natural Resources Conservation Service (NRCS) Jimmy Carter Plant Materials

Center requires the items identified above. Equipment must meet the product specifications provided.

http://www.acquisition.gov/far/index.html

(vii) Date and Place of Delivery and Acceptance

USDA Natural Resources Conservation Service

Jimmy Carter Plant Materials Center Attn: Nicholas McGhee 295 Morris Drive Americus, GA 31719

Deliverables must be received by 180 days after issuance of award and no later than 10/31/2024.

(viii) The provision at 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) , applies to this acquisition.

(ix) The provision at 52.212-2, Evaluation-Commercial Items applies to this solicitation.

52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2021)

(a) Award will be made to the lowest price technically acceptable quote. Award is made to the quoter who demonstrates that they meet the minimum technical requirements below, and then is the lowest price.

To be considered technically acceptable, the offeror must meet the below criteria and return with the quote:

1. Be registered in the System for Award Management (SAM) at www.sam.gov. An offeror not registered in SAM is ineligible for contract award.

2. A document describing the Westrup LA-H units and how it meets the Government requirements.

3. A list of approved dealers in the vicinity of the delivery locations for servicing purposes. If none, address how the units will be serviced for warranty and repairs.

4. Return with quote the below checked provisions, 52.204-24 and 52.204-26.

5. Priced line items from section (v) must be completed in their entirety.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.(End of provision)

(x) Offerors are required to complete the provision at 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. This must be completed at SAM.gov and the registration must be in an “Active” status for award consideration.

(xi) The clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and addenda are not attached.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Products and Commercial Services (Feb 2024) applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to this acquisition.

(8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021)

(27) 52.222-3, Convict Labor (Jun 2003)

(28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Dec 2022)

(29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

(30) (i) 52.222-26, Equal Opportunity (Sep 2016)

(32) (i) 52.222-36, Equal Opportunity for Workers with Disability (Jun 2020)

(35) 52.222-50, Combating Trafficking in Persons (Nov 2021)

(44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)

(51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of Treasury)

(58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

(62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017)

(xiii) Additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercials practices.

A. Provisions

(1) 452.204-70 Inquiries (Feb 1988) Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contracting Officer/Contract Specialist. Offerors should contact only the Contracting Officer/Contract Specialist issuing the solicitation about any aspect of this requirement prior to contract award.

B. Clauses

(1) 52.204-19 Incorporation by Reference of Representations and Certifications

(DEC 2014)

The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(2) 4I-52.232-70 Electronic Invoicing and Payment Requirements – Invoice Payment

Platform (IPP)

(a) Invoices must be submitted electronically through the U.S. Department of the Treasury’s Invoice Payment Platform System (IPP). The Contractor must use the IPP website (https://www.ipp.gov ) for submitting invoices. Invoices https://www.ipp.gov/ submitted by means other than IPP will not be accepted unless the Contracting Officer authorizes alternate procedures in writing.

(b) Under this contract, the following documents(s) are required to be submitted as attachment(s) to the IPP Invoice:

Vendor invoice with delivery details.

(3) 452.204-70 Modification for Contract Closeout (Oct 2022)

(a) If unobligated funds in the amount of $1,000 or less remain on the contract, the Contracting Officer (CO) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1,000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(xiv) Not Applicable

(xv) Quotes are due on Wednesday, April 3, 2024 by 5:00 PM Eastern Time. Quotes shall be submitted via email referencing RFQ 12FPC424Q0013 in the subject line to Chanda Sow at Chanda.sow@usda.gov and Oksana Strekha at oksana.strekha@usda.gov .

(xvi) Questions regarding this solicitation may be sent to Chanda Sow at Chanda.sow@usda.gov.

End of Solicitation mailto:Chanda.sow@usda.gov mailto:oksana.strekha@usda.gov mailto:Chanda.sow@usda.gov