S01 Amendment 0001_Contractor Solicitation Questions and Answers_5May2026.pdf
PDF 320 KB Posted
- Solicitation number
- 12FPC326Q0013
About this file
This is a Contractor Solicitation Questions and Answers document for solicitation 12FPC326Q0013 regarding Title Search and Closing Services for California NRCS Easement Programs.
The document clarifies deliverables and pricing structure for two primary contract line items (CLINs). Under CLIN 1, contractors must provide a preliminary title report that includes title search research, copies of all underlying documents, and a comprehensive preliminary title report in standard format typical of title company products. The preliminary title report may be non-insured and informational in nature, designed to report on title status and list potential exceptions to insurance coverage; narrative reports and cover letters are optional but not required. Under CLIN 2, after NRCS completes a legal survey and provides an easement-specific legal description, contractors must provide a title commitment covering both the conservation easement area and access for ingress and egress; no alternative title product may substitute for the title commitment. Regarding pricing for title insurance premiums, contractors may estimate costs using the estimated purchase prices provided by NRCS for the nine conservation easement properties, which is the Agency's preferred approach, or alternatively submit a published fee schedule. The responses confirm that the pricing structure in the Statement of Work and Evaluation Criteria are aligned, both requiring identical deliverables despite initial nomenclature discrepancies between documents.
View the file
Other files
Show all 15
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
12FPC326Q0013
Title Search and Closing Services for
California NRCS Easement Programs
CONTRACTOR SOLICITATION QUESTIONS
LIST OF QUESTIONS:
1. (Q) There appears to be a discrepancy between the pricing structure in the Statement of Work (“SOW”) and the Evaluation Criteria. The SOW identifies CLIN 1 as a “Preliminary Title Report,” while the Evaluation Criteria identifies CLIN 1 as a “Preliminary Title Search.” Can the Agency please confirm which pricing structure and deliverable controls are required for proposal submission?
(A) The pricing structure in the Statement of Work and the Evaluation Criteria are the same -both require a title search to be completed and a preliminary title report to be produced. The cost should include the price for research, copies of all underlying documents, and the preliminary title report.
2. (Q) Can the Agency clarify whether it is seeking: (a) a preliminary title search together with a separate standalone preliminary title report under CLIN 1, as reflected in the SOW; or (b) only the underlying title search documents under CLIN 1, with the Title Commitment to be provided separately under CLIN 2, as reflected in the Evaluation Criteria?
(A) The Agency is seeking an initial preliminary title report that includes all the requested information in the Statement of Work - Section V. Description of Services, Item A. Preliminary Title Report. A legal survey will then be completed by a licensed surveyor providing a plat map and legal description of the conservation easement boundary and its access. As stated in the Statement of Work - Section V. Description of Services, Item B. Title Commitment and Closing Services, after receiving a survey and legal description of the conservation easement and its access from NRCS, the contractor will provide a title commitment, which will cover both the easement area and access for ingress and egress. No other title product may be substituted in place of the title commitment.
3. (Q) If the SOW pricing structure governs, can the Agency clarify whether the “Preliminary Title Report” referenced under CLIN 1 is intended to be a non-insured informational report only, or whether the Agency expects the report to be issued in the form of a title commitment that is for informational purposes and not a commitment to insure?
(A) The preliminary title report may be a non-insured report that provides all the requested information in the Statement of Work - Section V. Description of Services, Item A. Preliminary Title Report. The preliminary title report should be in a standard format, typical of those issued by a title company, that is designed to report on the status of title and list potential exceptions to insurance coverage. A title commitment must be provided after NRCS has completed a legal survey of the conservation easement and its access, and an easement-specific legal description has been provided.
4. (Q) When the Agency references a “Preliminary Title Report,” is the Agency referring solely to the underlying search package and supporting documents, or is the Agency expecting an additional narrative report, cover letter, or other formatted title product to accompany the search materials?
(A) The preliminary title report should be a stand alone report that includes all of the information requested in the Statement of Work - Section V. Description of Services, Item A. Preliminary Title Report. The preliminary title report should be in a standard format, typical of those issued by a title company, that is designed to report on the status of title and list potential exceptions to insurance coverage. A narrative report and cover letter may be provided, but are not required.
5. (Q) The pricing structure states that the contractor may provide a published fee schedule in lieu of quoting a fixed Title Insurance Premium amount. Can the Agency confirm whether offerors may use the estimated purchase prices identified in the requirements attachment for each of the nine properties to calculate and propose the estimated title insurance premium costs? Additionally, please clarify whether the Agency prefers the premium pricing to be based on the estimated acquisition values or submitted as a separate, published rate schedule.
(A) The estimated purchase price provided by NRCS for the conservation easement(s) may be used to determine an estimate of the title insurance premium cost. The Agency would prefer an estimate of the title insurance premium based on the estimated purchase price of the conservation easement; however, a published fee schedule may also be used.
File details come from the government source that posted it. Updated .