S07 Site Visit Notes (Jason Jones).pdf

Wetland Restoration Easement – Nelson County, Kentucky Solicitation 12FPC324Q0069

July 31, 2024 – 10:00 a.m. Eastern

Site Visit began with review of solicitation package, and government contract requirement by Contracting Officer’s Representative Eric Phillips.

The items discussed at this pre-bid conference/site visit are intended to highlight certain items. Not all items are covered. Those in the solicitation that are not covered are just as important and binding as those that are. Also, any statements that are made during this meeting which conflict with or are not stated in the solicitation are not binding. Any discrepancies between information provided during the site showing and the solicitation should be raised by a prospective bidder to the contracting officer immediately for resolution. Only the contents of the solicitation (including amendments thereto) are binding upon submission of a bid and award of a contract.

A Firm Fixed Price Construction Contract (FAR Part 36) will be awarded under simplified acquisition procedures (FAR Part 13). Instructions for submitting an electronic quote can be found starting on page 37 of the solicitation package.

Please be sure that all required representations and certifications in Section K are completed and submitted with the quote and to keep an eye on the solicitation on SAM.gov all the way through the due date for quotes to see if any additional amendments have been issued which may affect the bid. Quoters must provide a 60-day acceptance period. Award will be made to the lowest priced, responsive quote, from a responsible quoter.

Must return:

SF1442 – pages 1-2

• Complete Blocks 14-20c. MUST complete enter total bid amount in block 17, acknowledge any amendments in block 19, and enter name and title of authorized representative, their sign and date in block 20a, 20b, 20c. DO NOT complete anything below block 20c.

Bid Schedule – page 4

• Enter an amount for each line item, unit price, extended price and total quote amount. Do Not round numbers. Check math!

• Enter Name of Company submitting quote and DUNS # - now Unique Entity ID.

Section K – pages 27-33

• Be sure to check appropriate option in FAR clause 52.204-8 (page 27) indicating whether paragraph D applies or completing individual certifications; and certification in FAR clause 52.204-24 (page 30).

Perspective Awardee MUST be registered in the SAM prior to award and maintain as Active throughout contract performance.

Work is set aside for Small Business - under NAICS Code 237990 - Size Standard is $45 million average annual gross receipts averaged over 3 years.

Magnitude of work is less than $25,000.

Department of Labor, Construction Wage Rates Apply – FAR Clause 52.222-6 and must be paid to all employees working under the contract (attachment to solicitation) – Must submit weekly certified payrolls – thru COR. Employees will be interviewed to verify wages being paid.

Performance Time is 10 calendar days. This time includes the entire time between the start date which is the date of the notice to proceed and all the way through completion of the work and site cleanup.

Variation in Estimated Quantities – FAR Clause 52.211-18 in included in this solicitation. For quantities that vary more than 15% more or less than the estimated quantity, the contractor or government can request an equitable adjustment in the contract price upon demand. Otherwise, accepted unit prices will be used to calculate final cost.

Buy American Act-Construction – This solicitation includes the provision 52.225-10 and clause 52.225-9 - all construction materials used by the contractor shall be domestic (U.S.).

Preconstruction meeting will be held with contractor prior to issuing notice to proceed to review equipment, permit requirements, and all submittals - safety plan, first aid certifications, construction schedule, contractor’s superintendent, etc.

Site of Performance

- Safety Requirements, Including Underground Utilities

Safety is #1 priority. OSHA Regulations and in addition NRCS Supplement to OSHA is found in Section H of contract package – beginning on page 12. Please review and pay careful attention.

Must demonstration you have a safety program commensurate with the work to be performed. Required to submit written safety plan for approval prior to starting work.

MUST have on site at all times an employee who has a current first aid certificate from the Red Cross, the Mine Safety & Health Administration or any other state approved organization. Copies of certification must be supplied by successful contractor prior to issuance of Notice to Proceed.