S01_0002_Cumulative Questions and Answers Document.pdf
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- Solicitation number
- 12FPC324Q0008
About this file
This document provides questions and answers regarding requirements for constructing an Automated Data Processing room for the USDA Natural Resource Conservation Service office in Lafayette, Louisiana. Key specifications include building walls, installing sheetrock and dedicated electrical circuits, anti-static hard surface flooring, lockable doors, plywood for telecommunications demarcation, and providing and installing a ductless split HVAC system. The solicitation number is 12FPC324Q0008 and it is issued as a 100% small business set-aside with a 30-day period of performance. Interested vendors must be registered in the System for Award Management and complete annual representations and certifications. A firm fixed price construction contract will be awarded using simplified acquisition procedures with an estimated value between $0-$25,000.
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QUESTIONS & ANSWERS
Q) Please provide specifications for door and duct-free split HVAC system.
A) Every entrance into an ADP room must be a metal clad or solid core, lockable door.
A) The ADP room shall have a unit that can maintain the following standards. The ambient room temperature shall be maintained between 68º to 75ºF (20º to 24ºC). The ambient relative humidity levels shall be maintained between 45% and 55%. The temperature and humidity controls shall be managed within the room, including points of contacts for emergency situations. The ADP room shall have access to temperature readings within the space. Air conditioning must be controlled on the weekends and holidays as needed to maintain the minimum temperature in the room. Depending on the equipment to be placed in the room, a separate air conditioning unit may be required.
Q) Please provide specifications for the anti-static hard surface flooring.
A) The flooring will be anti-static hard surface - no carpet.
Q) Please clarify if interior and exterior walls need to be painted?
A) Paint should be the same color as the room around it inside and out.
Q) What material do you want the walls built out of wood or metal studs? 4” or 6” stud framing?
A)
Q) Do you want insulation in the walls and what type?
A) Insulation not required.
Q) The sheetrock on the walls, do you want 1/2“or 5/8” thickness?
A) 1/2“
Q) How many electrical circuits? Lights and switches?
A)
Q) How much plywood are you wanting on the rear wall? What thickness...1/4”,1/2”, 5/8”, 3/4”?
A) 4 x 8 ft (3/4-inch)
Q) What type of ceiling...drop ceiling or hard surface? What height?
A) Use existing ceiling
Q) Telecommunication cabling will be handled by others. Please confirm.
A) Yes
Q) Is metal framing acceptable or does it have to be wood framed?
A) Either is acceptable.
Q) In executing this project, can one superintendent fulfill the supervision, safety, and QAQC roles?
A) Yes
Q) Are contractors required to issue a contract specific QA/QC Plan?
A) No
Q) Are contractors required to issue a contract specific Safety Plan?
A) No
Q) Is this project tax exempt?
A) No FAR 29.303 (a) Prime contractors and subcontractors shall not normally be designated as agents of the Government for the purpose of claiming immunity from State or local sales or use taxes.
Q) Per the DM 3510-001: The IT Restricted Space will be located in the interior of the building away from exterior windows, if practical. Please confirm.
A) Confirmed
Q) If floor plans are used at entrances to identify locations within the facility, critical asset locations will not be identified. Please confirm.
A) Confirmed
Q) Wall construction of the IT Restricted Space will be slab-to slab with Sound Transmission Class 40 or better and other criteria cited in the ISC Security Design Criteria for Federal Buildings. Please confirm.
A) Confirmed
Q) The computer room will be protected by a fire suppressant system in accordance with local fire code, preferably dry pipe. Please confirm.
A) Confirmed
Q) Entrances to the IT Restricted Space will be kept to the minimum required by local fire code.
Please Confirm.
A) Confirmed
Q) Activities with visitor populations will be located a minimum of 50 feet from IT Restricted Space. Please confirm.
A) Confirmed
Q) Mailrooms will not be located within 50 feet of IT Restricted Space and cannot be placed over or under this space. Please confirm.
A) Confirmed
Q) Storage areas and loading docks will not be located within 50 feet of IT Restricted Space and cannot be placed over or under this space. Please confirm.
A) Confirmed
Q) Glass doors or windows will not be used in IT Restricted Space. Please confirm A) Confirmed
Q) Metal clad doors or solid wood doors with a 2-hour fire rating will be used at all IT Restricted Space entrances; 4 August 19, 2004 DM 3510-001. Please confirm.
A) Confirmed
Q) Entrance to the computer room will be via electronic access control with the capability of providing an audit trail; Biometric Systems are encouraged. Please confirm.
A) Lockable door with key is acceptable.
Q) Exterior computer room doors having key access hardware will be removed from the Master Key system of the facility. Please confirm.
A) Confirmed
Q) The issuance of non-Master Keys must be controlled only to individuals with an ongoing business need. Please confirm.
A) Confirmed
Q) An intrusion detection system will be installed on all computer room entrances. Please confirm.
A) Not needed
Q) The access control and intrusion detection systems will have Uninterrupted Power Supply (UPS) backup. Please confirm.
A) Not needed
Q) Exterior IT Restricted Space doors will have either interior hinges or exterior hinges with non-removable pins. Please confirm.
A) Confirmed
Q) Based on the determination of mission criticality by each agency, computer rooms and web farms will have back-up generators and UPS. Please confirm.
A) Not needed
Q) Weapons are not allowed in IT Restricted space with the exception of armed security officers, law enforcement and other investigative personnel. Please confirm.
A) Confirmed
Q) Backup tapes that contain mission critical or sensitive information will be stored offsite.
Please confirm.
A) No longer necessary.
Q) If the USDA is going to waive any requirements from the DM 3510-001 Document, please enumerate the ones that will be waived.
A) See responses above.
Q) Does the USDA intend to award the project if the cost goes above the $25,000 budget?
A) Subject to funding availability and price reasonableness determination.
Q) Can a 1 week bid extension be granted?
A) Yes, look on SAM on Monday for the solicitation amendment extending quotes through Friday 3/8.
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