12a_Solicitation-Commercial-Products.pdf

Solicitation Number: 62200PR260025640

SOLICITATION FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

General Information

Document Type: Solicitation

Solicitation Number: 62200PR260025640

Posted Date: 8/10/2026

Current Response Date: 8/13/2026

NAICS Code: 335999

Product or Service Code: 6150

Set Aside: 100% Small Business

Please carefully read and complete the entire solicitation document.

Description

This is a solicitation for commercial products or commercial services prepared in accordance with part 12.

This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 62200PR260025640 is issued as a request for quotation (RFQ), request for twelve

(12) Smart- uninterruptible power supply (UPS) SRT 2200VA 120V.

Brand Name or Equal.

The purchase description reflects the characteristics and level of quality that will satisfy the

Government’s needs. The salient physical, functional, or performance characteristics that

"equal" products must meet are specified in the solicitation Statement of Work.

Manufacturer Part Number: SRT2200XLA

Description: APC Smart-UPS SRT 2200VA 120V

This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2026-01 Effective Date 03/13/2026.

The associated North American Industrial Classification System (NAICS) code for this procurement is

335999 with a small business size standard of 500 employees. Product Service Code is 6150.

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number.

(2) The name, address, telephone number of the Offeror.

(3) The Offeror’s Unique Entity Identifier (UEI)

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 http://www.acquisition.gov/

Solicitation Number:

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

The U.S. Coast Guard (USCG) Special Missions Training Center (SMTC), located at BB-329 Courthouse

Bay, Camp Lejeune, NC 28542 is seeking to twelve (12) Smart- uninterruptible power supply (UPS) SRT

2200VA 120V.

All interested companies must provide quotation(s) for the following Supplies:

Line

Item/CLIN

Description Quantity Unit Price Total Price

0001 Manufacturer Part Number:

SRT2200XLA

Description: APC Smart-UPS SRT

2200VA 120V

Brand Name or Equal.

The purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs.

The salient physical, functional, or performance characteristics that

"equal" products must meet are specified in the solicitation Statement of Work.

Offerors are required to provide prices for all items/CLINs. A zero-dollar figure ($0.00) unit price means the offeror shall provide the service/supply at no charge to the Government. Unit prices left blank or annotated with something other than a dollar figure will be considered unacceptable.

Reference Attached Statement of Work in Solicitation 62200PR260025640.

Delivery shall be provided no later than 30 days after receipt of order/award of contract. FOB

Destination The contractor must deliver line item(s) to:

Place of Performance

United States Coast Guard Special Missions Training Center (SMTC)

BB-329 Courthouse Bay

ATNN: MKC Jeff Valas

Camp Lejeune, NC 28542

Invoices shall be submitted in arrears:

a. Weekly ☐

b. Bi-Weekly ☐

c. Monthly ☐

c. Quarterly ☐

e. Semi-Annually ☐

f. Other ☒ Upon Delivery Net 30

Basis for Award

Award will be made to the quoter whose quotation offers the best value to the government, considering technical capability, past performance, and price.

The government will evaluate information based on the following evaluation criteria:

Technical Capability – Meeting or Exceeding the Requirement:

The Government will evaluate the quoter’s technical capability based on whether the quoted product meets or exceeds the minimum requirements identified in the Statement of Work.

The quoted product must be Brand Name or Equal to the APC Smart-UPS SRT 2200VA 120V, Manufacturer Part Number SRT2200XLA.

• Quantity: Twelve (12) uninterruptible power supply units;

• Output power capacity: 2200VA / 1980W;

• Input voltage: 120V;

• Output voltage: 120V;

• Form factor: Tower;

• Battery type: Lead-acid, hot-swappable, user-replaceable;

• Outlets: Minimum 6x NEMA 5-20R and 1x NEMA L5-20R;

• Network management: Includes SmartSlot or equivalent capability for optional network management card;

• Display: LCD interface for status and configuration;

• Warranty: Minimum 3-year warranty;

• Pure sine wave output;

• Extended runtime capability;

• Compatible with EcoStruxure IT or third-party centralized management platforms;

• Built-in automatic and manual bypass;

• Energy Star compliant;

• New and unused equipment only.

If quoting an “equal” product, the quoter must submit sufficient technical documentation, such as a manufacturer specification sheet, product data sheet, warranty information, and any other relevant documentation necessary to demonstrate that the quoted product meets or exceeds all required salient characteristics.

The Government will evaluate technical capability on an acceptable/unacceptable basis.

A quotation will be considered Technically Acceptable if it clearly demonstrates that the quoted product meets or exceeds all minimum requirements in the SOW.

A quotation will be considered Technically Unacceptable if it fails to demonstrate that the quoted product meets or exceeds all minimum requirements in the SOW, fails to provide required documentation for an “equal” product, or takes exception to a material requirement of the solicitation.

Price:

Price will be evaluated based on the total proposed Firm-Fixed Price for all twelve (12) UPS units, including all required equipment, documentation, warranty coverage, and shipping to:

United States Coast Guard Special Missions Training Center

BB-329 Courthouse Bay

Camp Lejeune, NC 28542

The Government will evaluate price to determine whether it is fair and reasonable. Price reasonableness may be determined through comparison of quotations received, comparison to market research, comparison to historical pricing, or other methods available to the Government.

A quotation that does not provide pricing for the full required quantity may be considered unacceptable.

Failure to provide sufficient documentation for an “equal” product may result in the quotation being determined technically unacceptable.

At a minimum, the Government will evaluate whether the quoted product meets or exceeds the following salient characteristics:

A quote must comply in all aspects with the requirements and conditions set forth in this RFQ; a quote must meet or exceed all mandatory RFQ requirements. If an Offeror takes exception to any of the terms and conditions of the RFQ or fails to meet any of the requirements of the RFQ, then the Government may consider the quote unacceptable

A Firm-Fixed Price contract will be awarded to the responsible offeror whose offer fully conforms to this solicitation and is determined to be the most advantageous, considering price and other factors. The

Government intends to evaluate offers and award a contract without discussions with Offerors.

Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the

Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

The anticipated award date is 10 days after solicitation closing date. Only one purchase order is anticipated resulting from this RFQ, however the Government reserves the right to withdraw, modify, or eliminate various aspects of the requirement determined to be too costly or impractical prior to award.

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

Offerors must complete entity-level representations and certifications online in the System for Award

Management (SAM) in accordance with FAR 52.204-7, System for Award Management –Registration.

All quoters must submit the following:

VOLUME 1:

https://www.acquisition.gov/far/part-52

Price Section A: Pricing shall be submitted as requested for the listed Supplies. Total price will be evaluated by the Government. Proposed price should reflect a clear understanding of the requirements, is consistent with the various elements of the offer.

VOLUME 2

Section A Technical Proposal: Offeror shall submit company's detailed technical approach and methodology for completing all requirements of the Statement of Work (SOW). The Technical Volume shall not exceed thirty (30) pages in length, with a minimum 12-point font. Page limitation includes any drawings, charts, pictures, etc., and excludes section dividers, table of contents, figures/tables, glossary of terms and cross-referencing indices and resumes -all of which are not considered content pages.

Submission of a quote that does not contain all items requested below may result in elimination from consideration of award. Offerors must submit each item of quote in a separate electronic attachment clearly identified as described below. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote.

This is an open-market solicitation as defined herein. The government intends to award a purchase order as a result of this solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter must list exception(s) and rationale for the exception(s). Quotations that reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes must be emailed to SMB-FORCECOM-042@uscg.mil and shall be received no later than

1100 8/13/2026 Eastern Time. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(c).

All emailed quotes must have Solicitation Number 62200PR260025640 in the subject of the email.

INVOICE INSTRUCTIONS

You will submit proper invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S.

Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

mailto:SMB-FORCECOM-042@uscg.mil https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and

ACH trace number.

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm

ET

The contractor must email a copy of the invoice and supporting documentation to the personnel listed below, upon submission into the IPP platform. Failure to email the invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment:

Contracting Officer’s e-mail address: brian.g.lamoria@uscg.mil

Electronic Submission of Payment Requests (FSMS Awards) JUL 2024

(a) Definitions. As used in these instructions -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available must be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided.

(b) Except as provided in paragraph (c) of this clause, the contractor must submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP

Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The contractor may submit payment requests using a method other than IPP only when the contracting officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

(d) If alternate payment procedures are authorized, the contractor must include a copy of the contracting officer's written authorization with each payment request.

(e) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

https://www.ipp.gov/ mailto:brian.g.lamoria@uscg.mil http://www.ipp.gov/ https://www.uscg.mil/fincen/IPP/

Instructions To Offerors / Notices / Quote Format and Content

Offerors are expected to examine the entire Request for Quote (RFQ), including any amendments to this

RFQ. Offerors shall furnish all the information required by this RFQ, any omitted information will be considered unacceptable, and the quote may be rejected.

This RFQ does not obligate the Government to compensate for any costs incurred by the Offeror in the preparation and/or submission of any quote, nor does it obligate the Government to procure for said services or supplies.

PAPER COPIES OF THIS SOLICITATION WILL NOT BE ISSUED AND TELEPHONE

REQUESTS OR FAX REQUESTS FOR THE SOLICITATION WILL NOT BE ACCEPTED.