12a. Statement of Work.pdf

PR #: 63100PR260047595

STATEMENT OF WORK

LAST UPDATED: 01/10/2025 PAGE 1/6

STATEMENT OF WORK (SOW)

FOR

Fire Pump Suction Line Replacement

1.0 GENERAL

1.1 BACKGROUND

The Damage Control Schoolhouse live-fire training simulator relies on a dedicated suction line to supply water to active fire hoses during training evolutions.

Over time, the existing suction line piping has sustained extensive corrosion and material degradation. Making it unfeasible to safely or effectively deploy fire hoses within the simulator.

Consequently, student throughput and the facility’s ability to meet critical damage control training readiness standards will be severely degraded. A Request has been made to have the existing suction line piping removed and replaced to restore training facilities to fully functional status.

1.2 SCOPE

Contractors will need to remove grates over water reservoir, remove existing suction line piping servicing the DC schoolhouse fire trainer, and remove all used materials and trash. Contractor is responsible for reporting any additional obstacles to contracting officer prior to continuing work.

1.3 OBJECTIVE

Return fire pump piping and fire trainer to fully functional status to enable student training.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. Expose ruptured pipe

2.1.1 Contractor shall isolate, drain, and remove any associated interferences (grating, soil, aggregate, electrical, etc.) to expose existing suction line.

2.3 TASK TWO. Repair Suction line.

2.2.1 Contractor shall furnish and install a new 12 feet of 8-inch schedule 80 corrosion-resistant suction line pipe, fittings, and associated hardware compatible with the current fire suppression system pump.

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2.2.2 Operate system at normal pressures to verify no leaks with CG inspector.

2.4 TASK THREE. Return work area to normal operating conditions.

2.3.1 Contractor shall replace any associated interferences (grates, soil, aggregate, electrical, etc.).

2.3.2 Contractor is responsible for supplying and removal of any holding, containment, and disposal of waste.

2.3.3 Contractor shall follow all OSHA regulations in regard for HazMat/ HazWaste, to include containment and clean up. Any spills will be reported directly to contracting officer or contract representative.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Technical Representative prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor must not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note: The Government may designate additional Contractor personnel as Key at the time of award.

N/A

3.3.1 Contractor Key personnel must not be assigned by the Contractor to more than one key position for this requirement.

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3.4 PROJECT MANAGER

The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting Officer and the Technical Representative. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager must be available to the Technical Representative via telephone between the hours of 0800 and 1600 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 02 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

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3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Not applicable

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract must not exceed 45 calendar days from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the United States Coast Guard at 1 U.S.

Coast Guard Training Center, Yorktown, VA 23690-5000

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0800 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this

SOW.

4.5 TRAVEL

Contractor travel is not required for this requirement.

4.6 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the Technical Representative no later than 30 business days after the date of award.

The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 1 Us Coast Guard Training Center, Yorktown, VA 23692 or via teleconference.

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4.7 PROJECT PLAN

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the Technical Representative not later than 10 business days after the Post Award Conference.

4.8 BUSINESS CONTINUITY PLAN

N/A

4.9 PROGRESS REPORTS

The Project Manager must provide a weekly progress report to the Contracting Officer and Technical Representative via electronic mail. This report must include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

4.10 PROGRESS MEETINGS

The Project Manager must be responsible for keeping the Technical Representative informed about Contractor progress throughout the performance period of this contract, and ensure Contractor activities are aligned with DHS objectives. At a minimum, the Project Manager must review the status and results of Contractor performance with the Technical Representative on a weekly basis by electronic communication (i.e.: email or telephone)

4.11 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.12 INTELLECTUAL PROPERTY

N/A

4.13 PROTECTION OF INFORMATION

N/A

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4.14 SECTION 508 COMPLIANCE

N/A

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Technical Representative will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Technical Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The Technical Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Technical Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Technical Representative will have 10 business days to review deliverables and make comments. The Contractor must have 10 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.