Attachment2_Details_Specs_Admin.docx

RFQ # 129JGP19Q0090 Mammoth RD Janitorial Inyo National Forest

C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 Scope of Work Description of Work: The intent of this contract is to secure janitorial services and supplies, including, but not limited to, the cleaning of restrooms, floors, office areas, break rooms, and other office spaces at the Inyo National Forest’s Mammoth District Office. The district office building is approximately 8,400 square feet and includes the following spaces:

· one unisex restroom with one lavatory, one toilet, and one urinal on the second floor

· one unisex restroom with three lavatories, two toilets, and two urinals on the first floor

· one public men’s restroom with three lavatories, two toilets, and 2 urinals

· one public women’s restroom with three lavatories and three toilets

· a break room

· a conference room

· a water fountain

· an auditorium

· three staircases

· one covered breezeway Contractor Responsibility: The Contractor shall provide everything--including, but not limited to, all equipment, supplies, transportation, labor, and supervision--necessary to complete the project, except for that which the contract clearly states is to be furnished by the Government.

C.2 Project Location & Description Location: The project is located on the Inyo National Forest, Mammoth Lakes District Office located at 2510 Highway 203, Mammoth Lakes, CA 93546.

Description: This office is located in Mammoth Lakes, CA. From the intersection of Main Street (CA State Highway 203) and Old Mammoth Road proceed east on Main Street for approximately 0.5 miles. The Mammoth District Office is located next to the Mammoth Lakes Welcome Center and is opposite of the Mammoth Mountain RV Park. The address is 2510 Highway 203, Mammoth Lakes, CA 93546.

Exclusions (Non-Work Areas): Areas that the contractor is not granted access to include the IT network room.

Accessibility: The building is accessible by passenger car. The building is divided into two floors, ADA lift access is available to the second floor.

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer soon enough to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of a contract will not be binding.

C.3 Maps Any maps included are general in nature and are not to be considered as definitively identifying locations.

District Office

Mammoth District Office 2510 Hwy 203 Mammoth Lakes, CA 93546

C.4 Estimated Start Date & Contract Time Estimated Start Date: 1 July 2019 through 30 November 2019. Four (4) optional 12-month periods running consecutively from 1 December 2019 through 30 November 2023 are included as option items.

Number of Calendar Days Required: 153 days between 1 July 2019 and 30 November 2019. Option years have 365 days each.

C.5 Restrictions on Work Work may be performed at any time during the period of the contract, except as outlined here. Nothing in this part shall be construed to take away any of the Government's rights under the Suspension of Work Clause (52.242-14). Restrictions are as follows:

1. When the Contracting Officer (or designated representative) determines that adverse weather has made access too dangerous or that continued vehicular travel would cause unacceptable road damage.

2. Work shall not be performed between the business operation hours of 8 A.M. and 5 P.M.

3. Acceptable hours to perform work are between 5 P.M. and 8 A.M. Visitor Center and the public restroom adjoined to the District Office seven days per week.

C.5.1 General Conduct All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

Camping and Housing: Camping is not permitted in US Forest Service campgrounds. Contractor will not be permitted to camp elsewhere on US Forest Service land.

C.5.2 Specific Conduct:

The following restrictions apply to the Contractor and his/her employees:

a. Smoking: The Mammoth Ranger District office is a non-smoking building. The Contractor shall not smoke inside the building.

b. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

c. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine or alcohol while entering on or on Government property. This prohibition shall not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

d. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

e. Firearms: The Contractor shall not be in possession of any firearms.

C.5.3 Security of Premises:

Contractor shall be responsible for securing premises upon completion of each service. Contractor shall take the necessary precautions to assure that his/her employees do not leave exterior doors or windows open upon entry to, during performance of services, and/or exiting from the building. (Only contractor and employees are allowed in the building outside of normal business hours.)

Contractor shall report to the Contracting Officer any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows.

Contractor shall also report any plugged toilets, sinks or drinking fountains to the Contracting Officer and to place an “Out of Order” sign on broken facilities.

Lights shall be turned off after each room or area has been serviced.

C.6 Licenses and Insurance Worker's Compensation Insurance: The Contractor shall provide evidence of Worker's Compensation Insurance or a written explanation as to why the Contractor is exempt from the requirement. NOTE: The Contractor working alone is not required to carry the insurance.

C.7 Technical Requirements Special care shall be taken in cleaning the marmoleum tile surfaces, located in the entirety of the first floor of the District Office. The contractor is required to clean the marmoleum floors with a pH neutral cleaner. The use of ammonia, harsh alkalis, or high pH agents is forbidden. Appropriate cleaners are still required to meet the Green seal products standards (https://www.greenseal.org/products-services/).

Please see attached Clauses for Biobased Preferred Products: FAR 52.223-1, Bio-based Product Certification (MAY 2012) and FAR 52.223-2, Affirmative Procurement of Bio-based Products under Service and Construction Contracts (SEP 2013).

C.7-1 Specifications The specifications and performance objectives are described below along with the schedule for work. Cleaning tasks haven been scheduled either daily, weekly, monthly, quarterly, or semiannually.

B. Cleaning Tasks and Schedules:

X

X

X

X

Semi-annually

Three (3) non-consecutive days per week.

Three (3) non-consecutive days per week.

SWEEPING: Non-carpeted areas shall be swept and shall be free of obvious dirt, debris, or spillage.

Extend the sweep or vacuum to remove obvious dirt from around or under furniture.

X

X

X

Extend the sweep or vacuum to remove obvious dirt from around or under furniture.

X

COBWEBS: All cobwebs within and around the entrances and hallway windows and doors shall be removed.

Three (3) non-consecutive days per week.

Three (3) non-consecutive days per week.

Three (3) non-consecutive days per week.

Three (3) non-consecutive days per week.

Three (3) non-consecutive days per week.

X

Three (3) non-consecutive days per week.

X

Quarterly

Semi-annually

Semi-annually

C.7-2 Contractor-Furnished Equipment Everything, unless noted below.

C.7-3 Government-Furnished Equipment Toilet paper, paper towels, toilet seat covers, light bulbs, and hand soap.

SECTION E: INSPECTIONS AND ACCEPTANCE

Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

Work on this contract will be deemed acceptable when the processes and/or deliverables conform to the contract requirements.

SECTION G: CONTRACT ADMINISTRATION DATA

Pre-work: Pre-work conference. No pre-work conference will be held. Please contact Jameisha Washington, 760-873-2443 to arrange for a site visit.

Notice to Proceed: No work may begin on this contract until the Contracting Officer has issued a Notice to Proceed.

Payment: Payment will be made for fully acceptable work at the prices bid in the schedule of items. Payment will be made monthly.

Deductions: In accordance with the inspection clause, payment may be made for less than fully acceptable work at a reduced price Contract Release: The following supplements the Payments clause: Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically accepted from the operation of the release. A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).

Invoices: Payment will be made from Contractor's invoice. All invoices are to be submitted via the electronic Invoice Processing Platform (IPP). This is a mandatory requirement initiated by the U.S. Department of Treasury. Information is available at this website: https://www.ipp.gov/index.htm There is no pre-award registration. After award of a contract, please make sure that your company registers promptly at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. The one-time enrollment in IPP means a series of emails will be sent to the point of contact (POC) established in your System for Award Management (SAM) account at www.sam.gov. Please verify that the POC’s email address is up to date in your company’s SAM account PRIOR to starting the IPP enrollment process. If you have questions on the IPP enrollment process, the help desk phone number is 1-866-973-3131.

Designation of Contracting Officer’s Representative:

The Contracting Officer designates the Contracting Officer's Representative(s) (COR). The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

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