AMENDMENT 2 7242020 - RFQ 1291S820Q0045 CNF MECH SITE PREP.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 4

2. AMENDMENT/MODIFICATION NUMBER

A0002

3. EFFECTIVE DATE

07/24/2020

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

USDA FOREST SERVICE

PACIFIC SOUTHWEST REGION

1323 CLUB DRIVE

VALLEJO, CA 94592-1110

SAME AS ITEM 6.

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

1291S820Q0045

9B. DATED (SEE ITEM 11)

07/09/2020

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Mechanical Site Preparation Project. Morgan Hill, Cleveland National Forest.

Amendment 2 provides list of site visit attendees and Questions & Answers. Includes RFP replacement page 14.

Offer/quote due date is unchanged. Offers are due NLT July 30, 2020. 3pm (1500) PST.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Jeremy Bedner, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

07/24/2020 (Signature of person authorized to sign)

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT 2 07/24/2020

RFQ no. 1291S820Q0045 Mechanical Site Preparation

Morgan Hill, Cleveland National Forest

The following is list of attendees of the pre-bid site visit 07/22/2020.

• A Plus Tree Care

• Cecil Logging

• CW Crosser Construction

• LTC Forestry, Inc.

• QSI

• Southland Forest Management

• Sullivan Logging

Site Visit Questions and Answers 1-9 follows:

1. Would contractors be able to fill water for water trucks / fire wagons at Forest Service Fire Station on Palomar?

ANSWER: Yes, this has not been a problem in the past to simply fill a fire wagon tank or truck once or twice over the term of the contract.

2. The road out to the units has low clearance due to shrubs and road is not maintained. Does Forest Service plan to conduct maintenance prior to contract commencement?

ANSWER: A portion of the road (2 out 3 miles) runs through private ownership for which the FS does not have a formal easement to maintain. FS is in talks with landowner to perform roadside brushing prior to contract commencement, however surface treatments such as blading and erosion control features will most likely not occur prior to contract commencement.

3. Can windrows be created out of pulled shrubs and snags or only piles?

ANSWER: Piles are specified in the contract and are preferred by FS. If conditions necessitate the construction of windrows, they must be built along contour no greater than 50 feet in length and 25 feet in width. A break of at least 25’ must occur prior to constructing another windrow. COR shall approve the use of windrows prior to construction.

Morgan Hill, Cleveland National Forest

4. Can Contractor remove additional snags poising as hazards to contractors operations and along the road?

ANSWER: While not specified in the contract, Contractor may remove additional snags posing hazardous to contractors operations, including roadside hazards or hazardous snags in the interior of the units that may have counted towards required snags per acre. Safety of workforce is paramount.

5. Clarification. Contractor is just plucking shrubs, no pulling or cutting of natural regeneration in areas where stocking may be met, conifer or hardwood? And do smaller shrubs such as buckwheat (< 2’ in height) need to be pulled as well?

ANSWER: Correct, contract specifies only the plucking of shrubs. Damage to natural regeneration of hardwood and conifer trees would be avoided by contractors operations. If, in areas where natural regeneration is dense and piling locations are needed, then on a case by case basis, FS will authorize the cutting or pulling of tree species to create additional piling locations. Additionally, low lying shrubs such as buckwheat are not part of the targeted shrub species as envisioned by FS to completing the contract in a satisfactory manner. Primarily Palmers ceanothus followed by coffee berry, and sour berry are the targeted shrubs to manage in the contract. Other large shrubs not mentioned but present in the site are included as well.

6. Can a contractor bring out a road grader to blade the road during the term of the contract?

ANSWER: Forest Service has not specified road maintenance in the contract and does not have additional funds to pay for these services. That being said, if the contractor wanted to do this to increase level of comfort on road for their own use, the COR would work with FS Road Manager to specify approved road maintenance tasks and quality standards for which to maintain road by. Road Maintenance would be limited to segments of road entirely on NFS lands administered by the Cleveland National Forest.

7. A contractor may be interested in camping on site due to time to reach units, can this be allowed?

ANSWER: The District Ranger will allow camping to occur on National Forest System lands within the contract/project area under contractor’s execution of the Cleveland National Forest’s Long Term Camping Permit – which is outside the bounds of the contract. Under the Permit Contractor shall comply with all permit requirements which includes, but is not limited to: trailer or recreation vehicle for housing all employees, proper sanitation requirements (toilet or porta-potty), access to fresh water, regular trash removal, additional fire precautions if camping area is separated from equipment staging area, and site restoration of camping site upon completion of contract and prior to final payment. Section C.11 is revised. RFP replacement page 14 is attached.

The Forest Service shall unilaterally cancel the Permit if contractor is found to be in non-compliance during any point of the contract term.

Morgan Hill, Cleveland National Forest

8. Contract has quality assurance plan for Forest Service inspection. Does FS work with contractor to see specifications are met throughout term of contract?

ANSWER: COR will be present on site three to five days a week until contractor and COR are in agreement on what completed and accepted acres look like. At that point, COR inspections would probably be reduced to two to three times a week for the remainder of the contract term. This is dependent on contractor’s rate of production and quality or work.

9. During plucking of shrubs, does FS envision contractor pulling shrub out from base or digging into soil to uproot shrub?

ANSWER: Contractor should have an attachment to allow them to pull shrubs up from ground at root collar with minimal impact to soil resources. Shrubs would be shaken over hole after plucking to settle soil back into disturbed area limiting the loss of top soil and dirt in piles. Contractor should not be digging into soil to remove shrubs. Contract specifies for shrubs that cannot be plucked, contract shall run over shrub with excavator.

REPLACEMENT Page 14 of 52

Morgan Hill, Cleveland National Forest

C.10 LICENSES, PERMITS, AND INSURANCE

The contractor shall be required to secure all required licenses, permits, fees, and insurance required for the performance of this project. Including Federal, State, county, and local requirements.

Contractor is responsible to provide all regulatory notifications and obtain all applicable permits in order to perform work under this contract.

The Contractor shall, without additional expense to the Forest Service, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State and local laws, codes, and regulations in connection with the execution of the work.

Required Notifications and Permits are subject to change as new Federal, State and local laws and regulations are implemented and existing Federal, State and local laws are revised.

MSPA Card (Form WH510): This contract [ ] does [ ] does not require the contractor to be registered with the US Department of Labor as a Farm Labor Contractor.

C.11 CAMPING AND HOUSING

Camping is not permitted in US Forest Service campgrounds.

Contractor will not be permitted to camp elsewhere on US Forest Service land.

The District Ranger will allow camping to occur on National Forest System lands within the contract/project area under contractor’s execution of the Cleveland National Forest’s Long Term Camping Permit – which is outside the bounds of the contract. Under the Permit Contractor shall comply with all permit requirements which includes, but is not limited to:

trailer or recreation vehicle for housing all employees, proper sanitation requirements (toilet or porta-potty), access to fresh water, regular trash removal, additional fire precautions if camping area is separated from equipment staging area, and site restoration of camping site upon completion of contract and prior to final payment.

The Forest Service shall unilaterally cancel the Permit if contractor is found to be in non-compliance during any point of the contract term.

Camping on Forest Service land is not a right; permission may be revoked for failure to comply with the terms of the permit. Contractor shall comply with all terms and conditions of any camping permit issued to allow use of premises. Any non-compliance will result in suspension of work until compliance is achieved.